Assignment #2: An example LIS 505

Disclaimer This example is not meant to overwhelm but to inform. We are posting this example of Assignment #2 to give you an idea of what we are looking for; we do not want to see carbon copies of this particular assignment. We have removed all but the final published references (you need to do your own research - your first assignment should provide an excellent resource for this assignment). You will see that the main diagram provides an overview of the functions within the library and shows the relationships between them (although there are many more that could be displayed). The breakdown diagrams provide greater detail and more information than in the overview diagram (this is what is meant by separate ‘pages’). They are still rather linear, however, and would benefit from the inclusion of more relationships. Note the use of color, shapes, and other features used to organize the concepts. Finally, the main decision points should be included in the overview diagram and not just in the breakdown ones (where the main decision points can be supplemented by more specific ones directly related to the function).

The Booktown Library

Booktown Library: About Us The Booktown Library is a small public library in a rural town. This public library has 50,000 volumes of books, 5,000 AV materials, and a user size of about 60,000 a year: 20,000 children and 40,000 adults and young adults. There are 7,000 cardholders, including children, young adult and adult. The community is made up of all ages, nationalities, income levels, and information needs. The staff size at the Booktown Library is about 17 employees, consisting of 4 full-time and 13 part-time staff members; including a director, an administrative assistant, 6 cleerks, 3 professional librarians, 3 technical services professionals, a children’s librarian (who coordinates children’s programming), an adult/young adult programmer, and a page.

Budget OVERVIEW Vendo rs Jobb ers Local Authors End- User Circulatio n Statistics Collection Developmen t Policy Current Collection Handlin g Publishers Remote Access Databases Gale Grolier Novelist Indexin g Original Catalogin g Copy Catalogi ng OCLC Worldcat Local Access Databases Ancestry.com Heritage Quest Library Catalog Selection Acquisition Reviews NY Times Best-Seller’s List Oprah’s Book Club Reading List Publisher’s Weekly User Request Publishers Jobb ers Vendor s Random House Penguin Group Amaz on Baker & Taylor Bountiful Books – School & Library Service Unique Books Format Security Barcodi ng Labeling Archival Preserv ation Bindin g Magnetic security tape User ID and Passwords Audio-visual case traps/locks Dust jacket s Mending / repair Lamin ation Spine label Pocket label Identificati on stamp/ sticker Local Items New Editions Interlibrary Loan ILL Out of Print Standing Orders Blanket Orders Film Orders Ebsco Identification Organization Preparation Storage Display Units Shelving Units Media Cases Database Servers Annex Maint enanc e Staff Securit y ADA Regulations Open Stacks Interpretation Reference Services Dissemination Book Discussion Adult Storytim e Children’s Programs Wii Young Adult Library Website Ref Link Web Reference Programs Utilization Midwes t Bookfinde r Lighting Furnitur e Schedule A/V & Computer Equipment Weeding Subject Needs Quality Impact Factor Workshops/ Tutorials Brochures/ Flyers/ Signage

Overview Key Basic Function Oval = Input Square = Decision Points Dashed Line = Relationships Between the 4 Major Functions COLOR KEY: - IDENTIFICATION - SELECTION - ACQUISITION - ORGANIZATION - PREPARATION - STORAGE - DISSEMINATION - INTERPRETATION - UTILIZATION RED GRAY BLUE PURPLE BLACK LIGHT BLUE ORANGE GREEN YELLOW

Selection 1. Identification Community Needs & Demographics Reviews Publishers Vendors Jobbers User Requests NY Times Best- Seller’s List Oprah’s Book Club Reading List Random House Penguin Group Amazon Baker & Taylor Bountiful Books – School & Library Service Unique Books Publisher’s Weekly Budget

Acquisition 2. Selection Interlibrary Loan (ILL) Reviews Library Journal 1 AcqWeb 1 Best of Lists 1 Circulation Statistics Use patterns 1 Circulation Statistics Use patterns 1 Subject Needs Collection Development Policy Priorities/Goals 1 Collection Development Policy Priorities/Goals 1 Current Collection Condition 1 E-materials lease period 1 Deselecting/Weed ing 1 Current Collection Condition 1 E-materials lease period 1 Deselecting/Weed ing 1 Local Items New Editions Handling Special Format handling 1 Stack space 1 Handling Special Format handling 1 Stack space 1 Quality Impact Factor Industry Listerves 2 Identification Budget End- User Selection

Vendors Jobbers Publishers Local Authors Standing Orders Film Orders Ebsco Midwest Bookfinder Blanket Orders 3. Acquisition Out of Print What to buy Who to buy it from Organization Selection Budget Acquisitio n What to buy? Who to buy it from?

Remote Access Databases Local Access Databases 4. Organization Gale Grolier Ebscohost Novelist Indexing Original Cataloging Copy Cataloging OCLC Worldcat Ancestry.com Heritage Quest Library Catalog Preparation Acquisition Budget Organization License agreements Which databases to subscribe to?

Cataloging/Indexing Storage 5. Preparation Format Labeling Security Binding Archival Preservation Barcoding Spine label Pocket label Identification stamp/ sticker Magnetic security tape Dust jackets Mending/ repair Lamination User ID and Passwords Audio-visual case traps/locks Organization Juvenile Young Adult Adult Reference Audio-visual Processing Collection materials Organization Budget

6. Storage Shelving Units BookMediaDisplayMagazine Media Cases DVD’sCD’sBOT’sBOCD’sVHS Display Units CasesShelvesRacks Database Servers OCLCWorld Cat Storage Organization (Preparation & Cataloging) Annex Dissemination Preparation Budget

Programs Circulation Reference Services Storytim e Book Discussion Wii 7. Dissemination Library Website Children’s Programs Young Adult Adult Copying Scanning Faxing Color Copies B&W Copies B&W Copies Ref Link Web Reference Interlibrary Loan (ILL) Interpretation Storage Budget Dissemination What programs to have? What services to offer? What goes on the website? Microfilm/fiche /form Reader

Utilization 8. Interpretation Web Reference Library Catalog Interlibrary Loan (ILL) 2 End-User Dissemination Budget Interpretation Workshops/Tuto rials Brochures, Flyers, Signage Storytime Book Discussion How do you assist users in finding materials?

9. Utilization Needs of End - User Library/Mainte nance/Safety Staff Video Equipment ADA Regulations 3 Printer/Sca nner/Copie r/Fax Open Stacks End- User Interpretation Budget Microfilm/fiche/form Reader Utilization Schedule Lighting Furniture A/V Equipment, Computer Hardware What equipment and space will allow end-users to effectively use items in the collection?

$$$$$$ Management Library Director Library Board Town Board Human Resources

Staff Model Library Director Administrator Book KeepingMaintenance Information Technology Services & Audio Visual Librarian Acquisition/Tech Services Clerk Adult & Reference Service Librarian Acquisition/Tech Services Clerk Children’s & Youth Service Librarian Acquisition/Tech Services Clerk Circulation Manager Inter-Library Loan Library Clerk Library Page Paraprofessional Director Library & Information Professional KEY: