2013 CDC/GTPAC Small Business Industry Day Dale DeFilipps Contracts Branch Manager Centers for Disease Control and Prevention May 3, 2013 Office of the Director Procurement and Grants Office (PGO)

Agenda  Contract Summary  CDC Information Management Services Awardees  Small Business Processes  Technical Evaluations

CONTRACT SUMMARY

Contract Summary  CDC Information Management Services  Covers three domains Information management IT infrastructure Management consulting  Has three award categories by business type Full and open Small business 8(a) – Small and disadvantaged businesses  Period of performance can last 10 years if all options are exercised  Comprises 27 prime contractors 55 awards Over 150 named sub-contractors/partners

Contract Summary  CDC Information Management Services (continued)  Total value is $5 billion $3 billion for information management $1 billion for IT infrastructure $1 billion for management consulting  Scope and coverage Can be used by any office in CDC, as well as other HHS Operational Divisions Cannot be used by other federal agencies outside of HHS Covers work for CDC’s intergovernmental grantees, such as state, local and international health agencies Not a requirements contract within CDC, but program officials are strongly encouraged to use it

Information Management Domain  Information Systems Tasks  Planning  Design  Development  Maintenance  Engineering  Integration  Retirement  Other Tasks include:  Requirements gathering  Analysis  System prototyping  Conversion  Implementation  Training  Development of user guides  Change control  System testing  Systems security controls  Quality assurance

Information Management Domain  Domain Tasks include:  Data standards development  Health IT  Public health informatics  Decision support  Data modeling  Interoperability services  Health information exchanges  Service-oriented architecture  Software-specific tasks Improvements Modeling Simulation Security assessments Privacy assessments Monitoring

Information Management Domain  Data Specific Tasks  Collection  Analysis  Transformation  Dissemination  Visualization  Management

IT Infrastructure Domain  Domain Tasks include:  Design  Installation  Management of networks  Support of networks  Datacenter operations  Information security systems  Conferencing  Project management and program support services to support IT infrastructure programs and activities

Management Consulting Domain  Broad consulting services including:  Business analysis  Business case development  Performance management  Process improvement  Business process reengineering  Decision support and analytics  Program vulnerability and risk assessment  Continuity of operations planning  Project and program management

Management Consulting Domain  Additional consulting services include:  Capital planning and portfolio assessment  Enterprise architecture  Strategic planning  Organizational study and design  Transformation and change management  Human capital and workforce analysis  Training  Communications  Governance support

Contract Summary  Broad and flexible scope  Provides access to diversified talent  Many specialty labor categories  Facilitates small business goals  Performance-based focus  Fosters contractor work off-site  Explicitly enables teleworking  Government issued equipment not required, but allowed

CDC INFORMATION MANAGEMENT SERVICES AWARDEES

CIMS Awardees  Full list by category posted on FBO.gov website  Each domain and business category has 2-11 awardees  Substantial involvement of small businesses  Small business and 8(a) companies receive first consideration for Requests for Task Order Proposals (RFTOPs)

Award Distributions  Typically 3 to 4 proposals are received on average for each RFTOP  Number of Task Order Awards by Business Type  55% to large businesses  45% to small businesses  Dollar Obligations by Business Type  70% of dollars awarded to large businesses,  30% of dollars awarded to small businesses

CIMS Awardees Information Management Domain  Full and Open Business Category  Accenture National Security Services, LLC  Booz Allen Hamilton  Business Computer Applications  Deloitte Consulting LLP  Dell Perot Systems  IBM  ICF Incorporated, LLC  Lockheed Martin  Northrop Grumman  Science Applications International Corp.  SRA International, Inc.

CIMS Awardees Information Management Domain  Small Business Set-Aside Category  Business Computer Applications  DB Consulting Group, Inc.  Emergint Technologies, Inc.  8(a) Set-Aside Category  DB Consulting Group, Inc.  Emergint Technologies, Inc.

CIMS Awardees IT Infrastructure Domain  Full and Open Business Category  Accenture National Security Services, LLC  Booz Allen Hamilton  CACI  Ciber, Inc.  CSC  Dell Perot Systems  HP Enterprise Services, LLC  IBM  Lockheed Martin  Northrop Grumman  Unisys

CIMS Awardees IT Infrastructure Domain  Small Business Set-Aside Category  Amdex  Emergint Technologies, Inc.  Human Touch, LLC  8(a) Set-Aside Category  Chickasaw  Emergint Technologies, Inc.  Human Touch, LLC

CIMS Awardees Management Consulting Domain  Full and Open Business Category  Booz Allen Hamilton  CSC  Deloitte Consulting LLP  IBM  ICF Incorporated, LLC  Lockheed Martin  Price Waterhouse Coopers LLP  Sapient  SRA International, Inc.  Unisys

CIMS Awardees Management Consulting Domain  Small Business Set-Aside Category  Amdex  Cadence Group Associates, Inc.  Carter Consulting, Inc.  SciMetrika  8(a) Set-Aside Category  Carter Consulting, Inc.  Cloudburst Consulting Group  SciMetrika  Total Solutions, Inc.

SMALL BUSINESS PROCESSES

Small Business Processes  Capability statements  Make a recommendation to set-aside the RFTOP for either 8(a), small business, or full and open competition  Reviewed and evaluated by technical subject matter experts  Small Business Specialists review RFTOPs and provide input regarding the set-aside decision  Contracting Officer makes the final set-aside decision

Small Business Processes  If small business awardees are not still small after five years from contract award, then they cannot compete for work under the CIMS contract  CDC on-ramping solicitation amendment issued  Solicitation will be set-aside for 8(a), HubZone, Service Disabled Veteran Owned Small Business (SDVOSB), and Woman Owed Small Business (WOSB) Historically received the lowest percentage of dollar obligations at CDC  Solicitation amendment released April 2013, proposals due early June 2013

Small Business Processes  CDC on-ramping solicitation amendment issued (continued)  Solicitation amendment covers only the information management domain It is the most active of the three domains The other two domains will not be solicited  Offerors can check FedBizOpps.gov for more details Provisions in the new solicitation amendment are the same or very similar to the original solicitation

PROPOSAL PREPARATION

Proposal Preparation  Be sure to thoroughly read and comprehend the…  Statement of work requirements  Proposal instructions  Evaluation criteria  Do not merely restate the work requirements  Offerors need to provide details of their own technical approach and how they plan on accomplishing the work  Perform mathematical verification of numerical data before submitting the proposal

Proposal Preparation  Be sure that the following items are reasonable and appropriate for the proposed technical effort and associated work requirements  Labor hours  Categories  Rates  Other direct costs  Ensure your proposal is received by the deadline date and time  If you have questions, submit them in writing to the Contracting Officer

TECHNICAL EVALUATIONS

Technical Evaluations  Technical Evaluation Panel  Separate panel for each RFTOP  Different individuals on each panel depending on the requirements  Comprised of program office subject matter experts  Rates the proposals in accordance with the evaluation criteria in the individual RFTOP  Provides an average of the panel member scores  Come to a consensus agreement on their ratings and award recommendation

Technical Evaluations  Contracting Officer reviews the evaluations before deciding on which offeror to select  Take technical merit and price into account in the best value tradeoff  All task order awards over $5 million are thoroughly reviewed by several high level procurement officials before award  Team Leader,  Branch Chief,  Policy Manager,  Deputy Director, and  Head of the Contracting Activity

Technical Evaluations  The government reserves the right to make an award without discussions  An offeror’s initial submission should be their best proposal  Do not expect that the government will request revised proposals to address weaknesses  Annual past performance on existing task orders will be evaluated for entry into Contracting Performance Assessment Reporting System (CPARS)  Past performance will not be included as an evaluation factor for RFTOPs

Health Marketing Communication Services  We have begun acquisition planning to make follow-on awards to the existing Health Marketing Communication contracts  We plan on issuing a Request for Information (RFI) in the fourth quarter of FY 2013 with awards expected in late 2014  Currently there are 23 contractors among three domains including creative services, evaluations, and training  All task orders are competed among the contractors in the applicable domain  All task orders are performance based

Health Marketing Communication Services  On average, over 30 new competitive task orders are awarded each fiscal year  The contracts can be used HHS-wide by any Operating Division, but cannot be used by other Federal agencies  The new contracts will have a small business set aside component depending on the results of our market research

Questions and Answers