Learn more about Open Access Breakfast meeting at BMC March 30th 2010 Aina Svensson and Karin Meyer Lundén Electronic Publishing Centre, Uppsala University Library

What is Open Access? Open Access means scientific publications made freely available on the Internet … … free to read, download, copy and distribute research results.

Not Open Access

Why Open Access? More people can get access to publications – research findings can be used to a larger extent  more citations! Swan, A. (2010) The Open Access citation advantage: Studies and results to date: Publicly funded research should be free for all.

Research funders and OA The number of research funders requiring Open Access to scientific publications is increasing: - Wellcome Trust - National Institues of Health (NIH) - European Research Council (ERC) - The Swedish Research Council (VR) - Formas - etc List of policies for more than 50 funders:

VR requires Open Access Mandatory for grant holders to publish research results Open Access. Which means:  publications should be made freely accessible to all within six months  applies so far only to journal articles and conference reports (not to monographs and book chapters)  applies from 2010 grant applications – not for publications from previous projects

How to publish OA? Two basic approaches to make publications Open Access: 1.Publish in Open Access journals 2.Publish in a subscription-based journal and deposit a copy in an Open Archive, i.e. DiVA self-archiving, “parallellpublicering”

What is an Open Access journal? Different publishing models - Subscription-based journals - Open Access journals - Hybrid journals In common: peer-review and quality control!

Subscription-based journals Need subscription to get access to articles  Which means restricted dissemination and use of articles  Usually copyright is transferred to the publisher  About 85 % of the journals use this model Pay for access to journals – to read articles!

Open Access journals Free unrestricted access to articles on the Internet  Increased visibility and use of articles  Copyright is retained with the author  About 15 % of all journals are Open Access Pay for publishing – no extra costs for access!

Publishing costs Covered usually by: Article-processing charges ($200 - $3000) Institutional memberships – universities that are members of an Open Access publisher, cover the cost. University Open Access funds  Uppsala University does not have any OA funds or memberships yet

Hybrid journals Many traditional publishers offer an option for authors to have their particular article made Open Access – for an additional fee.

Publishers with hybrid journals For example: Blackwell Publishing – Online Open BMJ – BMJ Unlocked hybrid journal program Cambridge Journals – Cambridge Open Option Royal Society – ExiS (Excellence in Science) Open Choice Springer Open Choice – (1700 journals) etc. Charges for publishing vary between $ Publisher can give reductions to the institutional subscription prices  based on the number of payed Open Access articles

Publishers with an Open Access model BioMed Central – biology, medicine (205) PLoS – biologi, medicin (7) Hindawi Publishing Corporation – science, technology, medicine (150+)

BioMed Central peer-reviewed Open Access journals in medicine and biology - Indexed in PubMed, ISI, Scopus, Google Scholar etc. - Publishing fee (article-processing charges): about $ 950 to $ Only fees for accepted articles

PLoS – Public Library of Science - Nonprofit, run by researchers, nobel prize winner Harold Varmus. - 7 journals, PLoS Biology (IF 12,7),PLoS Medicine (IF 12,2) - Indexed in PubMed, ISI etc.

Hindawi Publishing Corporation journals in science, technology and medicine. - Started as a traditional publisher, moved to Open Access in Indexed in PubMed, Scopus etc.

Find OA journals ( Find OA + hybrid journals

2) Publish in a subscription-based journal and deposit a copy in an open archive, i.e. DiVA self-archiving, ”parallellpublicering”  Compliant with Open Access demand from VR

The purpose of DiVA Increased visibility and dissemination One search tool and database for UU publications All publications – all types of publications in all disciplines Basic data for annual reports and evaluation Stimulate open access-publishing Long term preservation and secure access

Self-archiving in DiVA What do the publishers say? 2 out of 3 journal publishers allow self- archiving of scholarly articles represent 95% of all academic journals  Self-archiving in DiVA is free of charge How does it work?

Three steps 1.Check the publisher's policy regarding self-archiving 2.Get the right version of your article 3.Send it to or upload it to DiVA

Step 1: Check publisher policy What is your publisher's or journal's policy concerning self-archiving? Which version of the article is allowed to be self-archived - the publisher's PDF or the author's version? Is there an embargo or other restrictions?

Examples of publisher policies Elsevier, Springer: allow self-archiving of the author's version AAAS (Science), Nature Publishing Group (Nature): allow self-archiving of the author's version 6 months after publication Taylor & Francis: allows self-archiving of the author's version 12 months after publication Wiley-Blackwell: self-archiving rights vary between journals; general policy allows self-archiving of preprints

Step 2: Get right version Usually the author’s version = author’s final version of the article after peer review, including revisions, but without the publisher’s layout and pagination  make sure to keep this version of the article! Some publishers allow (or insist on) use of the publisher’s PDF

Step 3: Send file to DiVA Helpdesk or upload it to DiVA  Send the right version of your article to diva- and we’ll do this step for youdiva- If author’s version: we add a cover sheet with complete reference and DOI/link to the article on the journal’s homepage All files that are uploaded to DiVA will be checked before publication

Self-archived author’s version of an article in DiVA (cover sheet + final manuscript )

DiVA Helpdesk

Quick reference guides for DiVA Register publications (manually) Import references Edit or delete publications Self-archive in DiVA

Open Access Publishing: Summary 1.Check if there is a suitable Open Access journal in your subject 2.Publish in a traditional journal and also in DiVA – check publisher policy and keep right version of your article

Aina Svensson Karin Meyer Lundén Thank you!