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ADMISSION: INTERNATIONAL ADMISSIONS PROCEDURES – This is your mission should you choose to accept it. This message will self destruct in 60 minutes Special Agent in Charge: Toni R. Perez Assistant Special Agent in Charge: Shelby L. Cearley Texas Tech University

ADMISSION: ADMISSION: IMPOSSIBLE Do you ever feel that international admissions is detective work? Constantly updating admission procedures, & searching for policies, regulations, and rules Keeping up with sponsored student program relations, tracking down exchange agreements Determine whether a degree is acceptable or not, investigate whether a school is accredited International Admissions can sometimes feel like an IMPOSSIBLE MISSION but by teaming up a network of agents, together we can make our mission of admissions successful.

ADMISSION: ADMISSION: IMPOSSIBLE International Departments, staff, job duties: Office of International Affairs – Lori Romero, Special Projects Coordinator Bob Crosier, PDSO Mike Murphy, DSO, Immigration Counselor Sharon Hale, DSO, Immigration Counselor Leslie Gardner, DSO, Immigration Counselor Graduate Admissions – Toni Rocha Perez, DSO, Senior International Admissions Advisor (process admissions decisions, initial attendance I-20s, reviews, evaluates/recommends University policy updates for international student) Shelby L. Cearley, DSO, International Admissions Advisor (evaluates credentials, process admission decision worksheets for departments, initial attendance I-20s, reviews, evaluates/recommends University policy updates for international student) Undergraduate Admissions – Jessie Rangel, International Admissions & Residency Assistant Director

ADMISSION: ADMISSION: IMPOSSIBLE Student Applies: Paper application TTU online application Texas Common Application Department Requirements (Requirements vary from department to department: Letters of recommendation Statement of purpose Resume/Vitae Graduate Admission Requirements: GRE/GMAT TOEFL Transcripts/Diplomas Credentials Evaluated: Determine if credentials meet the Graduate Schools minimum requirements If so… Worksheet sent to Depart.: Department (individual or committee) reviews credentials Sends decision to GA and financial Assist. Info. Rejection Process: Rejection code is entered in the database and status is viewable on the Online Application Status Check Rejection letter sent Acceptance Process: Verify that there is enough financial support from either the depart/student/family or sponsor to issue the I-20 If there is not enough $$, code the application status “FI” and student …cont. Cont. Acceptance Process: Nothing else is done with the I-20 until the financial information is provided The international application process

ADMISSION: ADMISSION: IMPOSSIBLE I-20 Process: Notify student via that the I-20 is ready to be prepared. In the include two forms that request: Cont... I-20 Process cont.: Name as it will appear on passport Address in which the I-20 should be sent Express mail option of $30 Dependent info. (if needed) I-20 Process cont.: Once forms are received, update information Process I-20 and the admission letter Send I-20 or Reasons for a new I-20: Students visa appoint. is close to or later than report date (student will need to get approval to come later than report date from the depart. Lost/stolen I-20 Visa Rejected: If visa is rejected student may request a letter to the Consulate A letter is sent via or fax This as worked in getting it approved in some cases Visa Rejected cont.: If visa is rejected again students request to defer admission to next term Reasons for Late Letter: Student has received visa but was not able to get a flight out in time to arrive by the report date on I-20 Late Letter cont.: Late letter is scanned and ed to student And/or express mailed to student The international application process

ADMISSION: ADMISSION: IMPOSSIBLE Know your international sections of the OP Manual Know state education codes Know your immigration rules Stay in the “Know” Zone

ADMISSION: ADMISSION: IMPOSSIBLE Map out your procedures 2 ways to map out your procedures Flow Chart and Procedures List Flowcharts can be easily done in most Microsoft Office programs such as: PowerPoint, Excel and Word but the ideal program is Visio. Procedures lists can also be easily produced In most Microsoft Office programs.

ADMISSION: ADMISSION: IMPOSSIBLE Mapping out your office procedures are beneficial to: You and your Co-Workers Advisors and Advisors assistants Other Departments who assist international students

ADMISSION: ADMISSION: IMPOSSIBLE Workshops are also beneficial Types suggested of workshops: Advisor Roundtable International Admissions Procedures Presentation

ADMISSION: ADMISSION: IMPOSSIBLE Periodic Meetings are also beneficial Types of suggested meetings: DSO meetings Departmental meetings (ITA staff, sponsored student staff) Staff meetings

ADMISSION: ADMISSION: IMPOSSIBLE Subscribe to Credential Evaluation Newsletters: WES- ECE- Join an organization or listserv: Texas International Education Specialists NAFSA ( network with Recruitment, Admission, Preparation )

ADMISSION: ADMISSION: IMPOSSIBLE This concludes the briefing of your Admission Mission. This message will self destruct in 5 seconds.

ADMISSION: ADMISSION: IMPOSSIBLE Discussion Time