Grant Guidelines and Application Process Eng. Raid Al-Ajlouni SRTD-II is an EU Funded Project Support to Research, Technological Development & Innovation In Jordan SRTD Phase II Grant Guidelines and Application Process Eng. Raid Al-Ajlouni

Based on national R&D priorities SRTD - I . (2007-2010) SRTD - II (2013 – 2016) Grants 60 grants 30 Research, 30 Start Up Businesses. Minimum Minimum 40 applied research, Minimum 20 commercialization. Areas of Interest Agro, biotech, energy, environment (water), food, health, ICT and nanotechnology Energy , Food Health , Water Based on national R&D priorities

THE NEED FOR R&D The National Agenda of Jordan (2006-2015) identified three characteristics of a growth oriented economy: i) Innovation and technological advancement, ii) Expansion of entrepreneurial activities iii) Support of start up business. The main keys to achieve these objectives Matching the business sector with the research and academic community

THE NEED FOR R&D The main problem in the Jordanian R&D and Innovation sector has been identified as the little “Commercialisation & Marketing Potential” of research community output. Main Reason The Focus of a large part of the research community is on publishing scientific articles. not on commercialisation of RDI.

Support Applied Research and Commercialisation Activities through Grant Schemes Implementation of applied research Activities in the Technology Research with a potential development into innovative services and products Implementation of applied research Results into Commercialisation Activities for development into innovative services and products

Definition : WHAT IS A GRANT The Grant is Financial donation by the contracting authority (HCST) To support the implementation of an action (Research) Co-financing from the beneficiary of the Total Eligible Cost The grant beneficiary is the owner of the action and its results

www.srtd.hcst.gov.jo

www.srtd.hcst.gov.jo

Grant schemes The overall indicative amount made available under these Calls for Proposals is € 1, 800,000 To finance a minimum of 40+20 projects of: minimum amount: € 10,000 maximum amount: € 25,000 This amount must be between the minimum and maximum percentages of total eligible costs of the action Minimum percentage: 50% of the total estimated eligible costs. Maximum percentage: 80% of the total estimated eligible costs. The 20 -50% remaining balance must be financed from sources other than the SRTD II or the European Development Fund APPLIED RESEARCH COMMERCIALISATION €1.100,000 €700,000

Eligibility of Applicants In order to be eligible for a grant, the applicant must: Be legal persons and resident in the Hashemite Kingdom of Jordan Be a specific type of organisation established in the Hashemite Kingdom of Jordan or in a Member State of the European Union Be directly responsible for the preparation and management of the action The applicant will become the Beneficiary, if he have a co-applicants working with him he will be identified as the Coordinator The Coordinator represents any other co-beneficiary and Coordinate the design and implementation of the Action. Co-applicant(s) must satisfy the eligibility criteria as the applicant and Participate in designing and implementing the action. Will become beneficiaries in the Action (together with the Coordinator)

Eligibility of Applicants Applicant and co-applicants may act with affiliated entity(ies) Must satisfy the same eligibility criteria as Applicant and Co-applicant Will participate in design and implementation Will not become beneficiary of the action Have legal or capital structural link with the applicant This link should exist before the call for proposals and remain valid after the end of the action.

Type of Actions financed under this Call Duration Location Applied Research An action may not exceed 18 months Commercialisation An action may not exceed 12 months Location Actions must take place in Jordan Location(s) of the action: Dead sea, Shoneh, Jordan valley (Salt) Location(s) of the action: Jordan University of Science and Technology Location(s) of the action: Jordan, Worldwide, MENA Region Location(s) of the action: Jordan and Neighbouring countries

Type of Actions financed under this Call Area Of Interest / Key area / Sectors Water: Research on production of Safe Water for Drinking production of Safe Water for Agriculture and Industry Efficiency of Water use  Energy: Efficiency of Energy Use production of Renewable Energy Production of New Energy  Food: production of Safe and Affordable Food for Humans and Animals  Health: Improvement of Human Health

Number of applications and grants per applicants The Call for Proposals Number of applications and grants per applicants The Applicant Applied Research Applicants May NOT submit more than one application. Commercialisation Applicants May submit more than one application. May Not be awarded more than one grant in each scheme. May be a Co-Applicant in another application. Co-Applicant May participate in more than one application . May participate in more than one awarded grant. May be the Applicant in another application .

The Full Cycle of the Call for Proposals 1 Publicity / Info Days 2 Concept Note & Full Application submission & registration 3 Administrative check For the Applications 4 Assessment of the Concept Notes 5 Evaluation Committee’s recommendations 6 Assessment of the Full Application 7 Verification of Eligibility 8 9 Contract preparation 10 Publicity

Documents to be Completed Application form contain Part A : Concept note Part B : Full application Checklist for the full application form Budget for the Action (3 different worksheets) Worksheet 1 – Budget Worksheet 2 – Justifications Worksheet 3 – Expected sources of funding

HOW TO APPLY Applicants must apply in English. Hand-written applications will not be accepted No additional annexes should be sent. The last version of the Concept Note and the Full Application form must be used.

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Contents of Application form PART A - CONCEPT NOTE (max 5 page) Include 3 parts Summary of the Action Descriptions of the Action (max 1 page) Relevance of the Action (max 3 pages) 1256 Words 68 Words What is the page A4 size Paper Arial 10 font 2 cm margin Single line spacing

Contents of Application form PART A - CONCEPT NOTE

PART A - CONCEPT NOTE

Summary of the Action

Contents of Application form PART B - Full Application Include 9 parts General information The action Description (max 13 pages) Methodology (max 5 pages) Duration and the plan for implementing the action (max 4 pages) Sustainability of the action (max 3 pages) Applicant’s, Co-applicants & Affiliated entities experience Applicant’s , Co-applicants, Affiliated entities administrative identification

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Annex B - Budget

BUDGET – Main Lines 1. Human Resources 2. Travel 3. Equipment and Supplies 4. Local Office 5. Other costs, services 7. Direct eligible costs 8. Contingency reserve (max 5%) 10. Administrative Costs (max 7%)

Budget for the Action Main Template Cost 18 300 5400 90 1620 2 600 Unit 13 # of units Unit value (in EUR) Total Cost (in EUR)3 1. Human Resources   1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4 1.1.1 Technical Per month 18 300 5400 1.1.2 Administrative/ support staff - eg Student Internship 90 1620 1.2 Salaries (gross salaries including social security charges and other related costs, expat/int. staff) 1.3 Per diems for missions/travel5 1.3.1 Abroad (staff assigned to the Action) Per diem 1.3.2 Local (staff assigned to the Action) 1.3.3 Seminar/conference participants Subtotal Human Resources 2. Travel6 2.1. International travel Per flight  2  600  1200 2.2 Local transportation Subtotal Travel 3. Equipment and supplies7 3.1 Purchase or rent of vehicles Per vehicle  5  25  125 3.2 Furniture, computer equipment 3.3 Machines, tools… 3.4 Spare parts/equipment for machines, tools 3.5 Other (please specify) Subtotal Equipment and supplies

Budget for the Action Main Template Cost 18 100 1800 3 300 Unit 13 # of units Unit value (in EUR) Total Cost (in EUR)3 4. Local office   4.1 Office running costs Per month 4.2 Office rent 4.3 Consumables - Office supplies  18  100  1800 4.4 Other services (tel/fax, electricity/heating, maintenance) Subtotal Local office 5. Other costs, services8 5.1 Publications9 5.2 Studies, research9 5.3 Expenditure verification/Audit 5.4 Evaluation costs Per Person   3  300 5.5 Translation, interpreters 5.6 Financial services (bank guarantee costs etc.) 5.7 Costs of conferences/seminars9 5.8. Visibility actions10 Subtotal Other costs, services 6. Other Subtotal Other 7. Subtotal direct eligible costs of the Action (1-6) 8. Indirect costs (maximum 7%) 9. Total eligible costs of the Action (7+ 8) 10. Contingency reserve (maximum 5% ) 11. Total eligible costs (9+10) 12. - Taxes 11 - Contributions in kind 12 13. Total accepted costs of the Action (11+12)

Annex B - Budget

Justification of The Budget

Annex B - Budget

Expected sources of funding 3. Expected sources of funding & summary of estimated costs1   Amount Percentage EUR % Expected sources of funding EU/EDF contribution sought in this application (A) Other contributions (Applicant, other Donors etc) Name Conditions 6 Revenue from the Action To be inserted if applicable and allowed by the guidelines: In-kind contributions 5 Expected TOTAL CONTRIBUTIONS Estimated Costs Estimated TOTAL ELIGIBLE COSTS 2 (B) EU/EDF contribution expressed as a percentage of total eligible costs 4 (A/B x 100) Taxes/In-kind contributions 5 Estimated TOTAL ACCEPTED COSTS 3 (C) EU/EDF contribution expressed as a percentage of total accepted costs4 (A/C x 100)

Budget Preparation Only eligible costs can be covered by a grant. The budget is a cost estimate No profit should be made The costs are not already covered by other sources of funding (no double funding) Provide a realistic and cost-effective budget The budget may include a contingency reserve not exceeding 5% of the estimated direct eligible costs The budget may include a indirect costs not exceed 7% of the estimated total eligible direct costs

-------------------------------------------------- Ineligible Costs Debts and debt service charges (interest); Purchases of land or buildings. Costs financed by another action or work programme receiving a Union (including through EDF) Currency exchange losses. Credit to third parties. Salary costs of the personnel of national administrations. -------------------------------------------------- The Eligible and Non-Eligible Costs are indicated fully in the Grant Guidelines.

Application Preparation & Submission Application must be submitted in 4 copies 1 Original 3 Copies 1 CD FA+CN Budget = + The complete application form (Part A: concept note and Part B: full application form), budget must also be supplied in electronic format (CD-ROM). The electronic file must contain exactly the same application as the paper version enclosed. The Checklist and the Declaration by the applicant must be enclosed in the envelope. Each applications has to be sent separately.

Tick the items off below Checklist Before sending your proposal, please check that each of the following criteria HAVE BEEN MET IN FULL AND TICK THEM OFF Tick the items off below PART 1 (ADMINISTRATIVE) Yes No 1. The correct grant application form has been used.   2. The Declaration by the Applicant has been filled in and signed. 3. The proposal is typed and is in English 4. One original and 3 copies are included 5. An electronic version of the proposal (CD-Rom) is enclosed 6. Each co-applicant has completed and signed the mandate and the mandate is included.  ?? 7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement 8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR. 9. The logical framework has been completed and is enclosed. Not Applicable PART 2 (ELIGIBILITY) 10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed). 11. The requested contribution is between 10,000 EURO and 25,000 EURO 12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs 13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.

Hand Signature

Application Preparation & Submission Applications must be submitted in a sealed envelope by registered mail, private courier service or by hand-delivery Applications sent by fax or by e-mail will be rejected. The outer envelope must bear The title of the Call for Proposals The full name of the applicant The address of the applicant Not to be opened before the opening session لا يمكن فتح العطاء قبل جلسة فتح العروض Project Implementation Office of the SRTD II Project Higher Council for Science and Technology P.O. Box 36 - Jubaiha – 11941 JORDAN

Evaluation and selection Stage Indicative Time Table   DATE TIME Initiation Stage Deadline for requesting any clarifications December 7th 2014 14.00 hours Deadline for Clarifications from the PIO December 17th 2014 Deadline for submission December 28th 2014 Evaluation and selection Stage (Step 1) OPENING THE APPLICATIONS ADMINISTRATIVE CHECKS CONCEPT NOTE EVALUATION January 2015 (Step 2) Evaluation of the Full Application February 2015 (Step 3) Notification of award Contract signature

Deadline for submission December 28th 2014 28/12/2014 14.00 hours

Evaluation and Selection STEP 1: Administrative Checks and Concept Note Evaluation Compliance with deadline CN satisfies all criteria in points 1 – 5 of the Checklist If any of the requested information is missing or is incorrect, the application may be rejected and the application will not be evaluated further PART 1 (ADMINISTRATIVE) Yes No 1. The Correct grant Application form has been used.   2. The Declaration by the Applicant has been filled in and signed. 3. The proposal is Typed and in English Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place. 4. One Original and 3 Copies are included 5. An electronic version of the proposal (CD-ROM) is enclosed Application passing Admin check Evaluation on RELEVANCE and DESIGN

Tick the items off below Before sending your proposal, please check that each of the following criteria HAVE BEEN MET IN FULL AND TICK THEM OFF Tick the items off below PART 1 (ADMINISTRATIVE) Yes No 1. The correct grant application form has been used.   2. The Declaration by the Applicant has been filled in and signed. 3. The proposal is typed and is in English 4. One original and 3 copies are included 5. An electronic version of the proposal (CD-Rom) is enclosed 6. Each co-applicant has completed and signed the mandate and the mandate is included.  ?? 7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement 8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR. 9. The logical framework has been completed and is enclosed. Not Applicable PART 2 (ELIGIBILITY) 10. The duration of the action is between 1 months and 18 months (the minimum and maximum allowed). 11. The requested contribution is between 10,000 EURO and 25,000 EURO 12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs 13. The total amount of financing requested on the basis of simplified cost options does not exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.

Concept Note Evaluation Section & subsection 1. Relevance of the action Sub-score 30 1.1 How relevant is the proposal to the objectives and priorities of the Call for Proposals?* 5x2*   1.2 How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal (including synergy with other EU initiatives and avoidance of duplication)? 1.3 How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? 5 1.4 Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices and the other additional elements indicated under 1.2. of these Guidelines 2. Design of the action 20 2.1 How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved, take into account external factors and relevant stakeholders? 5x2** 2.2 Is the action feasible and consistent in relation to the objectives and expected results? TOTAL SCORE 50

Evaluation and Selection STEP 1: Administrative Checks and Concept Note Evaluation Only the Concept Notes with a score of at least 30 will be considered for pre-selection Letters will be sent indicating whether Application was submitted by deadline Concept Note was evaluated and results of evaluation Based on outcome of STEP 1 the applicants will know If their Concept Note was successful If their Concept Note was not successful and WHY not

Evaluation and Selection STEP 2: Full Application Evaluation There are two types of evaluation criteria The selection criteria help to evaluate the Applicants Operational capacity Financial capacity The award criteria help to evaluate the Applications Objectives of the action Priorities of the action Relevance of the action Quality of the action Expected impact Sustainability and cost-effectiveness

If the score for at least one of the subsections under section 1 is 1 If the total score for section 1 is less than 12 points the application will be rejected.

Evaluation and Selection STEP 3: Verification of eligibility of the Applicants Performed ONLY for the applications that have been selected according to their score The Declaration by the applicant will be cross-checked with the supporting documents . ……………Final…………….. Notification of the Contracting Authority Decision The applicants will be informed in writing of the Contracting Authority’s decision concerning their application If the application been rejected, will be informed of the reasons for the negative decision

Questions may be sent by e-mail CfPappliedresearch@srtd.hcst.gov.jo CfPcommercialisation@srtd.hcst.gov.jo published on the website of the Delegation of the European Union in Jordan http://eeas.europa.eu/delegations/jordan/ and on SRTD II website – srtd.hcst.gov.jo Main essential Roles Respect the principles of Transparency and Equal Treatment No answer to questions related to the Content of Specific Proposals No answer to questions related to Eligibility of a Specific Applicant

Deadline for submission Thank You Deadline for submission December 28th 2014 14.00 hours