College-wide Governance Meeting January 21, 2015, 12:45 PM, Gateway A&B

Agenda 1.Announcements 2.Procedure for Making College Policy (Donaghy) 3.IQAS Report (Donaghy) 4.Student Life (Lombard/Blair) 5.Committee on Curriculum (Daley)

Elections Secretary – Two year term – Take notes at meetings – Revise bylaws – Edit and revise policies/resolutions Parliamentarian (appointed) Sergeant-at-arms (appointed)

Procedure on Policy Prior to 2006 – Everything coming to a meeting including course proposals – Nothing coming to meetings including College Policy 2010 – Two sets of bylaws – Charlie Hall Clause “Present recommendations on policy matters at the College-wide faculty meetings for ratification” 2014 – All sides of the house need to communicate – Academic Policy is coming to meetings Non-academic not so much 2015

Procedures for College Policy Approval and Changes to the College Policy Primary Authors: – Bongarten, Donaghy, Rufo, French – Input from the President, E. Cabinet, E. Committee and Human Resources Approved by: Executive Cabinet and Executive Committee – Academic policy – Non-Academic Policy – Urgent Policy – Policies from SUNY Administration

Purpose Ensure clarity and transparency of College policy statements Communicate approved College policy to the College-wide Community

IQAS Committee AY Mary Thompson (FNRM) Lindi Quackenbush (ERE) Shannon Farrell (EFB) Siddarth Chatterjee (BPE) Laura Rickard/Benette Whitmore (ES) Jo Anne Ellis (Library) Allison Oakes (GSA) S. S. Shannon (OIGS)

Agenda Items Teaching Evaluations General Education Assessment Teaching and Learning Center

Teaching Evaluations Students – Low Electronic Evaluations Turn out without grade incentives Faculty – Formatting the data for reviews is time-consuming and prone to “adaptation” – Issues with the instrument itself

Two problems Instrument – Needs to be revisited – Needs to allow for easy instructor added questions Delivery – Needs to be smart device friendly – Easy to use – Multiple s to those who have not responded – Data needs to be tabulated and compiled by someone other than the instructor

IAS System Office of Educational Assessment at the University of Washington – Scott Shannon (March of 2014) – Reasonably Priced and Free semester trial – Various evaluations for the types of courses – Easily adapted – Can be paper or electronic – results electronically tabulated Committee approved – May of 2014 Computer bridges need to be built – Currently on hold

General Education Assessment Full IQAS Committee Nasri Abdel Aziz Benette Whitmore Bruce Bongarten Valerie Luzadis

October - Review Process Establish Learning Outcomes and create rubrics Collect materials to be graded with rubric – Examples of student work (not grades) Apply rubrics Analyze Data Meet with faculty about the analysis Develop Recommendations All by January 2015!

Where are we….. Establish Learning Outcomes and create rubrics Collect materials to be graded with rubric – Examples of student work (not grades) Apply rubrics Analyze Data Meet with faculty about the analysis Develop Recommendations

Results

Committee Recommendations Communicate the Student Learning Outcomes to instructors Gather data over a longer period of time Collect materials in a searchable electronic format Create checklists so instructors can help with assessment of “in classroom” SLO’s Require all majors to do capstones Require the use of E-Portfolio (ex. ) Create a cohesive General Education Program Create a group responsible for overseeing and creating the general education program

Faculty Discussion and Recommendations Department Meetings – IQAS representatives will facilitate – Draft of the report will be available on google docs for comments

Thanks! To all the faculty that provided materials for review Mary Thompson (FNRM) Lindi Quackenbush (ERE), Shannon Farrell (EFB), Siddarth Chatterjee (BPE), Laura Rickard/Benette Whitmore (ES), Jo Anne Ellis (Library), Allison Oakes (GSA), S. S. Shannon (OIGS) Nasri Abdel Aziz (FNRM), Valerie Luzadis (ES) Rubric Reviewers: IQAS and Dawnelle Jager (ES), Beth Folta (EFB)

Academic Standards Lindi Quackenbush, Convener – Fall 2014 (meeting held in January 2015) 111 students were on probation 18 students were suspended 8 students appealed 3 appeals were NOT accepted

Student Life Alcohol Policy

Curriculum Committee Meeting summary for 12/10/14 and 1/7/15 Report to Faculty Governance 1/21/2015

Actions New/Revised Courses: – ENS 335/535 (administrative modifications) – EFB 437/637 Plant Propagation (new) Spirited discussion of Shared Resource courses New/Revised Programs: (none) New/Revised Policy: – Proposal review re. minors: minimum % of credit hours taken as letter-graded ESF courses while matriculated at ESF Procedures: – Updated the Curriculum Proposal Process to be consistent with SUNY requirements – Guidance re. Areas of Study Guidance for Committee and student in course selection, careers, advanced study Need to be consistent with approved program with respect to requirements Consult with OIGS and Provost Recommend judicious and limited use to minimize confusion amongst potential recruits

new degree? Fill out the appropriate SUNY form affairs/acaproplan/app/forms/ Some guidance can be found in the links at affairs/acaproplan/app/. affairs/acaproplan/app/ Guidance can be obtained from the Associate Provost for Instruction. Yes new program from existing? major* change? See Steps for Curricular proposals on Page 3 of this document. Minor Curriculum Change Form Yes

Any one of the following changes is considered major: Cumulative change from SED’s last approval of the registered program of one-third or more of the minimum credits required for the award (e.g., 20 credits for associate degree programs, 40 credits for bachelor’s degree programs) Changes in a program’s focus or design Changes in program title Adding or eliminating one or more options, concentrations or tracks Adding or eliminating a requirement for program completion (such as an internship, clinical placement, cooperative education, or other work or field-based experience) Altering the liberal arts and science content in a way that changes the degree classification of an undergraduate program, as defined in Section 3.47(c)(1-4) of Regents RulesSection 3.47(c)(1-4) of Regents Rules If none of these, the curriculum change is minor.

Deadlines For greatest chance of approval prior to AY15-16 – Course Proposal Deadline: March 11, 2015 – Curriculum Proposal Deadline: February 25, 2015 Website: – Meeting dates – Meeting minutes – Archived actions – Considering a proposal? Contact us at

Next Meetings Spring 2015 February 18, 2015 at 12:45PM March 25, 2015 at 12:45PM April 29, 2015 at 3:30PM Reading Day Photo Courtesy of James Hassett