Federal Aviation Administration Airports Division Eastern Region AIP Grant Program: Dates & Deadlines Hershey Conference, March 8, 2007

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Oink if you AIP Grants

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Funding Calendar Where should each airport be with their funding request? (Do you know where your grants are?) Helpful hints along the way. (Helping us will help you with smoother process and more funding.)

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Always be working on three (3) areas, past present, future: Past: complete the work in existing grants, and close them out! Present: get plans, contracts and other documents necessary and submit grant applications for current year grants! Future: plan and update your ACIP, and prepare for future year grants!

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of April Sponsors must complete designs, bid projects, obtain costs and prepare Grant Application for current year grant. Goal is applications to FAA by mid-June. Update ACIP to FAA for next fiscal year (April 30 deadline for discretionary requests for upcoming federal fiscal year.)

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of May May 1, ADOs finalize the next fiscal year (2008) funding requests and ACIPs. Airport sponsors should submit grant applications for current year grants. Sponsors that will not use their entitlements notify FAA, and funds will be carried over to next year. –Hint: Anytime you know that grant costs will exceed estimates, then let ADO know ASAP so we can pursue additional funds.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of May (con’t) ADOs may meet with States to review Federal AIP program and coordinate with State requests. ADOs work with Region to finalize Regional ACIP to HQ.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of June Keep those Grant Applications coming in. FAA/HQ will review/finalize the next year (2008) ACIPs by end of June. July 1 is the start of most State fiscal years…Be thinking of your State funding request. –Hint: if you need environmental or other approval, get it in to FAA early!

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of July FAA distributes final funds in current year (2007). (Converted carry-over and remaining $) Sponsors submit grant applications. Deadline for all new grant applications is July 15 of each year! For executed grants, construction should be started and ongoing.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of July (con’t) FAA/HQ will review the Region’s proposed ACIPs for the following fiscal year (2008). Headquarters provides comments back to the Regions, and Regions comment to ADOS. ADOs revise the ACIPs and finalize for following fiscal year (2008).

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of August All grants executed and returned to FAA by August 31….end of fiscal year 2007! FAA/HQ finalizes discretionary “candidate” ACIP projects for next fiscal year (2008). The Federal ACIP for next year is final, so obtain a copy to reconcile with your local and state funding programs.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of September Federal year is over, catch your breath. Construction of existing and new AIP grants should be in full force. FAA is reconciling (internally) the completed AIP program with the next-year ACIP. Hint: Review your consultant contract(s). Are they current?

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of October Happy New Year! (federal fiscal year that is) It is now Federal Fiscal 2008!

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of October 15 day window to adjust ACIP for last year changes (projects not funded or deferred) No new grants until after Congress reauthorizes and appropriates funds for the AIP.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of November FAA/ADO will send copies of ACIPs to sponsors for update of next fiscal year program (2009). Also an FAA letter will be sent notifying sponsors of the April 30 deadline for discretionary funding. Sponsors should be finalizing their next federal fiscal year ACIP planning.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of November/December/January Within 15 days of new AIP appropriations, FAA/HQ will distribute discretionary $ budget to Regions. Within 60 days of new AIP appropriation, FAA/ADO programs avail. entitlement, state apportionment and discretionary $$ However…if appropriations slips, all following actions slip along with it.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of December/January Within 30 days of ADO programming funds, we should have Congressional notice and FAA issues T.A. letter. Sponsors should review consultant contracts, coordinate scopes of work and be ready to issue NTP for consultant work. Hint: If you have an upcoming project for design-only, planning or env. study, get FAA approval of the scopes and contracts early!

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of February Prepare those early grant applications! Sponsors review their ACIP Make sure consultant have your designs complete and ready for spring bidding Hint: Do you know advantages of “advance programming” FAA grant funds? (In FY-06, FAA issued over $40 million in grants in March!)

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of March Be sure to attend the FAA-Penn State Airport Conference in Hershey, PA. Meet with your ADO project managers and consultants to discuss status of current, and future AIP grants.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Month of April April 30 deadline, if your next year ACIP requires discretionary funds, sponsors must: –ALP must be up-to-date –Land acquired for projects in the ACIP request –Required environmental assessment to FAA –Must respond to the FAA, ACIP letter with the request for funds.

Airport Improvement Program Hershey, March Federal Aviation Administration AIP Dates & Deadlines Hints to make the AIP smoother Sponsors: Hire a professional (don’t do it yourself) Land acquisition is usually the toughest type of project. s/environmental/relocation_assistance/

Airport Improvement Program Hershey, March Federal Aviation Administration You've carefully thought out all the angles. You've done it a thousand times. It comes naturally to you. You know what you're doing, its what you've been trained to do your whole life. Nothing could possibly go wrong, right ?

Airport Improvement Program Hershey, March Federal Aviation Administration Think Again.

Airport Improvement Program Hershey, March Federal Aviation Administration Questions?