Museum 2015: Progress in development of collection management in Finland Satu Savia, project manager Museum 2015

museo 2015 Finnish Museums  Three national museums  The National Museum, which operates in conjunction with the National Board of Antiquities  the Museum of Natural History, which is a University of Helsinki institution  the National Gallery  14 national specialist museums in different fields (cultural history, traffic, architecture and design) which perform duties relating to storage, research and exhibition.  Finland has 22 regional museums and 16 regional art museums, extending the network of museums to the whole country Satu Savia

museo 2015 Finnish Museums  c. 160 professionally run museums responsible for over 300 museum sites and locations.  Their collections comprised nearly 4.5 million objects and over works of art  Museum expenditure in Finland totalled million euro.  The average costs per museum were 1,335,789 euro Satu Savia

museo 2015 Finnish Museums  Ministry of Education and Culture grants discretionary subsidies for the renovation of museum buildings, for ICT projects and the digitisation of museum collections.  It also grants state indemnities for art exhibitions  A number of museum projects have been co- financed by the EU Structural Fund. Additionally there are several smaller museums which receive discretionary subsidies from the National Board of Antiquities Satu Savia

museo 2015 Museum 2015 – backround  300 different Collection Management Systems in Finland  IT Center for Science Ltd: “The current state of collections management in Finnish museums and how it could be developed” (2011) Satu Savia

museo 2015 Museum 2015 – backround  Pilot museums delivered data to the National Digital Library of Finland in 2011  Pilot data pointed out:  numerous inconsistencies in the museum cataloging  different CMSs cause most of the inconsistencies in metadata  some problems solved by a harvesting tool LIDO, but not all Satu Savia

museo 2015 Aims of Museum 2015  The main outputs :  Enterprise architecture for museum sector  Development of cataloging  New unified Collection Management System for Finnish Museums  Development of museum sector’s interface in National Digital Library Satu Savia

museo 2015 Working groups  outputs of Museum 2015 are made in working groups  consist of museum professionals, other specialists  comment groups Satu Savia

museo 2015 Working group for cataloging  primary aim: harmonize museum cataloging  draw up a process description for cataloging  create platform-independent and standardized cataloging instructions based on SPECTRUM  find a common consensus of classifications systems for museums to describe the objects that are chosen to catalogue  recommendations of the use of ontologies and controlled vocabularies Satu Savia

museo 2015 Working group of the enterprise architecture  create an overview of the museum sector's collection management as a whole  4 sub-architectures: the business, data, application and technology Satu Savia

museo 2015 Working group of functional and technical requirements specifications  Aims:  System very up-to-date with the current state of progress made in information science  System follows standards  System is very easy to use  Challenges:  Variety of museums  Ease of use / CMS should be suitable for many different and complex processes Satu Savia

museo 2015 Working group for the public interface  Museum sectors own interface under National Digital Library’s national interface FINNA  Aim: create the most insightful and innovative window to museum’s collections Satu Savia

THANK YOU