sesion 2_MC1 Master of Ceremonies Public Speaking Session 2

sesion 2_MC 2

3 Master of Ceremonies (MC) Conducting an event or meeting Acting as a friendly host Ensuring that the program/even runs smoothly and on time

sesion 2_MC 4 A Successful MC Having good preparation Having friendly manners Having ability to adjust to

sesion 2_MC 5 Being an MC It is an honor to be asked to be the master of ceremonies at a function. It means that you have a sense of humor, know how to project your voice, and can handle audiences. It means that you have the gift of being able to "think on your feet" so that you can react quickly in an emergency.

sesion 2_MC 6 An 'emergency' arises when the lead entertaining act has not arrived, when the main speaker falls ill and has to be taken home, or when the air- conditioning ceases to function and the microphones don't work!

sesion 2_MC 7 Before the Event A successful Master of Ceremonies is thoroughly prepared. Meet with organizers well in advance of the event to confirm the purpose of the event and the planned agenda in detail. If possible contact all speakers or others who will have a role in the program and confirm their responsibilities, time allotted to them and anything they might require at the event. In preparation

sesion 2_MC 8 For introducing key speakers contact them to find out the title/topic of their presentation and some background information on them. Use this information to prepare your introduction of the speaker.introduction of the speaker. Find out if there will be any special guests in attendance who should be acknowledged at the event.

sesion 2_MC 9 At the Event Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.

sesion 2_MC 10 When you are the toastmaster… 1. Arrive early in order to finish any last minute details. Check with speakers and other meeting participants to make sure all their requirements are in place (if not take steps to address any problems if you can) and in case there are any last minute changes. 2. Confirm whether expected special guests are indeed in attendance.

sesion 2_MC Have an agenda and plan to stick to it. If there is not a formal agenda consider preparing a detailed script for yourself outlining everything you have to do, a timetable, including breaks, so that you will know what is supposed to happen when and so you won't forget something important. 4. Start on time and plan to end on time.

sesion 2_MC Be prepared. While you can plan well, things can run amuck. Be aware that this can happen and have a possible strategy to address problems that might occur. The ideal M.C. is resourceful, creative, flexible and able to respond to problems "on the fly".

sesion 2_MC 13 Steps…Opening comments 1. Welcome all present. If there are any special guests, officials, politicians or others of note they should be acknowledged in the welcome. For example, "Good evening, Your Worship, Mayor Brown, Ladies and Gentlemen..."

sesion 2_MC Introduce yourself, even if you think everyone should know who you are.

sesion 2_MC Remind the audience of why they have come -- the reason for the event and what you hope to achieve or accomplish at the event. Is the goal entertainment, to celebrate someone's accomplishments, or to conduct official business?

sesion 2_MC Outline the upcoming program briefly.

sesion 2_MC 17 During the Program 1. As the Master of Ceremonies you are responsible for introducing every speaker and others who are playing a role in the program at the event. A proper introduction is important to the success of a speaker's presentation so have a good introduction prepared prior to the event for all key speakers. The more important the role played by the individual, the more extensive your introduction should be.introducing every speaker

sesion 2_MC Once you have completed your introduction of a speaker, lead the applause for the speaker and continue applauding until they reach the lectern/podium.

sesion 2_MC The M.C. serves as the informal "timekeeper" for the speaker. If a speaker is exceeding their allotted time, you. can slip them a note asking them to please finish quickly.

sesion 2_MC When the speaker has finished this/her presentation lead the applause until the speaker is seated.

sesion 2_MC Before you proceed on to the next portion of the program it is appropriate to thank the speaker for their presentation. If possible make reference to some aspect of the talk which you found particularly important or moving (this shows that you were listening and also confirms the value of the speaker's presentation).

sesion 2_MC 22 Bridging 1. If the event is several hours in duration, and there are breaks during it, it could be useful to make a few comments summarizing what has happened so far in the event, and what is yet to come.

sesion 2_MC 23 Bridging 2. If there is a gift or honorarium for the speaker (s) it can be presented at the conclusion of their speech. If there are several individuals to receive gifts they can all be presented at the conclusion of the event if this seems appropriate and all the speakers will still be available.

sesion 2_MC 24 Closing the Meeting Close the event with as much enthusiasm as you opened with. At the end of the session it is customary to thank the speakers and thank all who attended for their participation. It is a good idea to include comments which summarize what was experienced or achieved in the event, what you have learned or what you felt were the highlights of the event.

sesion 2_MC 25 In addition, if any people were of particular help to you in organizing and conducting the event, thank them publicly at this point for their assistance. If there are only a few people who assisted you can name them individually. If many people, you can say that you have had a large group of people helping you make the event a success, and you would like to thank all of them for their support. You could ask them to rise to be acknowledged.

sesion 2_MC 26 After the Event Following an event it is appropriate to send a note of thanks to all who contributed to the success of the event in a major way. In particular speakers should be thanked for their contribution. This correspondence should be sent within two weeks of the event. If you do not carry out this task someone key in the organization that sponsored the event should perform this very important courtesy.

sesion 2_MC 27 Example (MC) Beginning: Could I have your attention, everyone? _________ (Thank everyone for coming.) I’d like to introduce Mr. Toshi Okada, who is going to say a few words.

sesion 2_MC 28 Practice Write a speech of an MC conducting a reception/party for the following events.

sesion 2_MC 29 Ending 1 "The bravest are surely those who have the clearest vision on what is before them, glory and danger alike, and yet notwithstanding, go out and meet it." -Thucydides

sesion 2_MC 30 Ending 2 "We are each of us angels with only one wing, and we can only fly embracing each other" - Liciano De Crescenzo

sesion 2_MC 31 Ending 3 "We can see the past but not influence it, we can influence the future but not see it" - Stewart Brand

sesion 2_MC 32 Guest Speaker Beginning: Thank you Ms. Mitchell. Good evening, everyone. First of all, I’d like to thank Ms. Mitchell for organizing this party. I hope you’re all enjoying it as much as I am.

sesion 2_MC 33 1) A colleague’s promotion We are very sorry that you are leaving our department, but we’re happy that you’ve been appointed General Manager. I’m sure that you will be a great success in your new position, and we wish you the best of luck.

sesion 2_MC 34 2) A colleague’s retirement I know I speak for everyone when I say that we’ll miss you. We all appreciate the twenty- five years of hard work you have given the company. I’m sure that you’ll now have time to play more golf.

sesion 2_MC 35 3) Opening a new office I’m sure the new Taipei branch is going to be very successful. We will now be able to offer our customers in the region a better service. I’d like to thank everyone for their hard work in getting things ready on time.

sesion 2_MC 36 4) Launching a product We hope that the new model will be very popular. We really appreciate the long hours you’ve worked in the past six months. I’d especially like to thank the Production Department for meeting a very tight deadline.