April 4, 2006 PBCSE Awards For Quebec Resident Students Studying Away in Presented by Sandrine Hoindo Donkpegan Pour insérer le logo de votre société sur cette diapositive : Dans le menu Insertion, cliquez sur Image. Recherchez le fichier de votre logo. Cliquez sur OK. Pour redimensionner le logo : Cliquez sur le logo. Les petits carrés qui apparaissent à l'extérieur du logo sont appelés « poignées de redimensionnement ». Utilisez-les pour redimensionner l'objet. Si vous maintenez la touche Maj enfoncée avant de les utiliser, vous conserverez les proportions de l'objet que vous souhaitez redimensionner.

April 4, 2006 PBCSE Awards Information Sessions Introduction Introduction 1. Description 1. Description 2. Requirements 2. Requirements 3. Value 3. Value 4. Payment 4. Payment 5. Application Procedures 5. Application Procedures 6. Reminder 6. Reminder 7. Contact 7. Contact Conclusion Conclusion

April 4, 2006 Introduction Purpose of the information session Purpose of the information session What you should know at the end of the session What you should know at the end of the session Content of the PBCSE Awards Application Package Content of the PBCSE Awards Application Package Application form (3 page document)Application form (3 page document) Request for Refund FormRequest for Refund Form Fee Refund Direct Deposit FormFee Refund Direct Deposit Form Notice of Enrolment FormNotice of Enrolment Form

April 4, Description of the PBCSE Awards Funds made available by the MELSFunds made available by the MELS For Quebec resident students studying abroadFor Quebec resident students studying abroad Minimum duration of 2 months (8 weeks) up to a maximum of 8 months, or 2 termsMinimum duration of 2 months (8 weeks) up to a maximum of 8 months, or 2 terms To support not all but some of the financial expenses related to travel and stay abroad;To support not all but some of the financial expenses related to travel and stay abroad; To encourage Qc resident students to:To encourage Qc resident students to: expand learning experience abroad expand learning experience abroad obtain a degree with an international asset obtain a degree with an international asset be better prepared to respond and contribute to the ongoing growth of the Qc labour market. be better prepared to respond and contribute to the ongoing growth of the Qc labour market.

April 4, Requirements for the PBCSE Awards Be a Quebec resident student at McGill;Be a Quebec resident student at McGill; Be nominated for an exchange program, field study semester, or have Faculty approval to participate in a study abroad/internship program/or research projectBe nominated for an exchange program, field study semester, or have Faculty approval to participate in a study abroad/internship program/or research project Have completed 24 McGill credits prior to the beginning of your study away programHave completed 24 McGill credits prior to the beginning of your study away program Maintain a CGPA greater than 2.7 prior to the study away programMaintain a CGPA greater than 2.7 prior to the study away program Be enrolled for a full time course load at the host institution AND follow courses that are part of your degree program requirements at McGill AND lead to transfer creditsBe enrolled for a full time course load at the host institution AND follow courses that are part of your degree program requirements at McGill AND lead to transfer credits Receive full-time transfer credits at McGill within 4 months after the completion of your study away programReceive full-time transfer credits at McGill within 4 months after the completion of your study away program

April 4, a. Full-Time Equivalent Transfer Credits? A minimum of three (3) credits per each month of full-time study for which you receive the PBCSE award A minimum of three (3) credits per each month of full-time study for which you receive the PBCSE award Example: Example: If away for 3 months and receive the PBCSE Awards for 3 months the expected number of credits to be received is: 3 credits x 3 months = 9 transfer credits 3 credits x 3 months = 9 transfer credits

April 4, Value of the PBCSE Awards Value of award contingent upon:Value of award contingent upon: Funds available Funds available Number of approved applications Number of approved applications Destination of your study away program Destination of your study away program Your academic standing while studying abroad Your academic standing while studying abroad Table 1 is an indication of the amount you can expect as well as the number of transfer credits you must receive Table 1 is an indication of the amount you can expect as well as the number of transfer credits you must receive Meet with your student adviser prior to leaving to learn about the transfer credit policy of your facultyMeet with your student adviser prior to leaving to learn about the transfer credit policy of your faculty Eligible students can receive the PBCSE Awards for a maximum of two (2) terms (8 months) during their career at McGillEligible students can receive the PBCSE Awards for a maximum of two (2) terms (8 months) during their career at McGill

April 4, 2006 Table 1: Calulation of the PBCSE Awards The information below applies to all PBCSE Awards Recipients with the exception of Study-on-Own, Internship Program or Research Project students. Funds available for Study-on-Own, Internship Program or Research Project students are very limited. They are welcome to apply and will be notified accordingly shortly after the application deadline.

April 4, Payment of the PBCSE Awards One time lump sum payment per term as follows: One time lump sum payment per term as follows:  Award credit to student fee account  Possibility to request a refund from your McGill student fee account McGill student fee account  Two options of refund: Cheque or Direct Deposit Deposit - Rules guiding the Request for Refunds - Advantages of Requesting Direct Deposit Refund

April 4, Application Procedures 5.1. Exchange and Field Study Semester Applicants: 3 steps 5.1. Exchange and Field Study Semester Applicants: 3 steps Step 1: Prior to start of the program away, submit complete award application to SESA by: Step 1: Prior to start of the program away, submit complete award application to SESA by: May 31, 2006 if on exchange for the 2006 Summer or Fall Term May 31, 2006 if on exchange for the 2006 Summer or Fall Term July 20, 2006 for Barbados Field Study Semester July 20, 2006 for Barbados Field Study Semester October 12, 2006 if on exchange or Field Study Semester for the 2006 Winter term October 12, 2006 if on exchange or Field Study Semester for the 2006 Winter term

April 4, Exchange and Field Study Semester Awardees: 3 steps Step 2: During the program away, additional registration information must be submitted to SESA to maintain the award received: Completed Notice of Enrolment Form (NOE) by July 20, 2006 (for Summer 2006 exchanges) October 13, 2006 (for Fall 2006 exchanges) or April 6, 2007 (for Winter 2007 exchanges) Completed Notice of Enrolment Form (NOE) by July 20, 2006 (for Summer 2006 exchanges) October 13, 2006 (for Fall 2006 exchanges) or April 6, 2007 (for Winter 2007 exchanges) Field Study participants must be registered full-time at McGill and need not submit the NOE form Field Study participants must be registered full-time at McGill and need not submit the NOE form

April 4, Exchange and Field Study Semester Awardees: 3 steps Step 3: Within four (4) months after completion of program away Exchange students: contact the Student Affairs Office of your faculty at McGill and arrange for receiving full-time equivalent transfer credits Exchange students: contact the Student Affairs Office of your faculty at McGill and arrange for receiving full-time equivalent transfer credits Field Study Participants: ensure that you receive full-time McGill credits Field Study Participants: ensure that you receive full-time McGill credits

April 4, Study-On-Own/Internship and Research Project Applicants Two steps: Two steps: Step 1: During the program away, submit complete award application with all supporting documents to SESA by:Step 1: During the program away, submit complete award application with all supporting documents to SESA by: May 31, 2006 if away for the 2006 Summer May 31, 2006 if away for the 2006 Summer July 3, 2006 if away for the 2006 Fall July 3, 2006 if away for the 2006 Fall October 12, 2007 if away for the 2007 October 12, 2007 if away for the 2007 Winter Winter

April 4, Study-on-Own/Internship and Research Project Awardees Step 2: Step 2: Internship and Research Project awardees: submit two evaluations, one from Supervisor at the Host Institution and the second from the Internship/Research project at McGill within 10 days after completion of program away Internship and Research Project awardees: submit two evaluations, one from Supervisor at the Host Institution and the second from the Internship/Research project at McGill within 10 days after completion of program away Study-on-Own/Internship/Research Project awardees: contact your Student Affairs Office and arrange for receiving full-time equivalent transfer credits Study-on-Own/Internship/Research Project awardees: contact your Student Affairs Office and arrange for receiving full-time equivalent transfer credits

April 4, Reminder  Submit complete application early Submit all required additional information (NOE, evaluations) by stated deadlines Submit all required additional information (NOE, evaluations) by stated deadlines Receive full-time equivalent transfer credits within 4 months after completion of program away Receive full-time equivalent transfer credits within 4 months after completion of program away Failure to comply with all requirements => refund of part or total value of award received + Hold on student record preventing registration to courses and other services at McGill Failure to comply with all requirements => refund of part or total value of award received + Hold on student record preventing registration to courses and other services at McGill

April 4, Contact Student Exchanges and Study Abroad Office (SESA) James Administration Bldg, Suite Tel:

April 4, 2006 Thank you for your attention. Thank you for your attention. Questions? Questions?