eAYSO

2 Player Registration Volunteer Registration Invoicing/Payments Financial Reporting Team Management Game and Referee Scheduling Player Rosters & ID Cards Volunteer Training Courses & Certifications eAYSO for Regions

3 RIF Regional Board Updates Volunteer Access Rights Region Settings Registration Messages eSignature Financial Reports Invoices & Credits Reports Key functions for RCs

4 Functions as the Control Sheet for the Region Identifies Authorized Board Members & Account Signatories Determines Access Right Defaults Key to Updates and Communications All you need is your eAYSO login! RIF

5 RIF Updates

6 “Edit” to update BM Do Not Delete Region Guidelines Budget IF

7 RIF Updates “Edit” to update BM Toggle to Inactive to remove a BM Update or Cancel

8 RIF Updates “Add New Board Member”

9 RIF Updates Use Search to find the New BM

10 RIF Updates Select the volunteer

11 RIF Updates Select Position Set Term Dates & Authorized Purchaser Add Board Member

12 RIF Updates What does Green, Blue, & Red mean? Each Name is a link to Volunteer’s record

13 RIF Updates Print Creates the RIF

14 Volunteer Access Access Rights can be granted to Authorized Volunteers based on ROLE or FUNCTION Rights can be Division & Gender specific Allows Volunteers to fulfill their responsibilities

15 Volunteer Access

16 Volunteer Access Enter First & Last Name Search

17 Volunteer Access After searching for volunteer, select volunteer from results Grant Age Division & Gender Access to Player Info

18 Volunteer Access After selecting a Role, “Assign Rights” Select a User Role

19 Volunteer Access “Assign Rights” How can you find out what access rights are assigned? Select a System Function

20 Volunteer Access

21 Volunteer Access

22 Volunteer Access

23 Must be set at least once a Membership Year (MY) Set by RC or Registrar Controls Region’s online Registration experience for parents and volunteers Sets key system parameters for Region’s programs Region Settings

24 Settings include: General: Region & Contact Info, Notices, Application default values, Team Info Setting and Messages Preferences: Zip Codes/Cities, Communities, Area Codes, Schools and Locations Membership Year for applicants & registrants Programs Required Fields Divisions Custom Positions and Position Events Region Settings

25 Region Settings

26 Region Settings

27 Region Settings

28 Region Settings

29 Region Settings

30 Region Settings

31 Membership Year A registered player is an official member of AYSO for a full year from August 1 st through the following July 31 st The Membership Year (MY) is designated by MYXXXX, where XXXX is the year when it starts – MY2010 (previously FS2009)

32 Membership Year

33 Registration Messages Registration Dates/Events Form processing /Payment instructions Refund Policies Contact information for questions – please! Websites Phone numbers

34 eSignature AYSO launched a true eSignature Region last year, with great success New in 2010, all Regions can go electronic Parent/Guardians and Volunteers can complete and eSign their Registration applications in eAYSO eSigned Player and Volunteer forms do not have to be stored at the Region level after the season.

35 eSignature Still need to verify Date of Birth or Identity for new players and volunteers Coaches must still carry copy of Player Form at all times Do Not need to send eSignature Volunteer forms to the NSTC – Background checks can begin immediately – greater data confidentiality Initially cost is $1 per form to build system capacity – partially offset by savings for secure form storage

36 Financial Reports Monthly NAP Summaries Bank Statements NAP Violations Region’s Registration Fee invoices Dropped Player/Fee Credit processing

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41 To Pay Invoices, check Pay Box, Create Remittance Advice

42 Remittance Advice must be sent to AYSO Lock Box

43 Dropped Players Players who decide not to continue with AYSO may be entitled to a refund of all or part of their Registration Fees Regions are only entitled to a refund of the National Player Fee if the player never practiced or participated in any AYSO activity.

Treasurer

45 Dropped Players Select “Awaiting Request for Credit” Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT

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47 Volunteer Report

48 Volunteer Report Select Training Discipline reported Select Positions to include Select Certifications & Generate Report

49 Volunteer Report

50 eAYSO Help Online Help Function

51 eAYSO Help

52 eAYSO Help

53 eAYSO Help

54 Coming Soon… March: Saturday 6:00 am to 3:00 pm PT April: Sunday 8:00 am to 12:00 Noon NSTC Cross-Training in order to provide 4 times the Help Desk support during peak periods System Capacity Improvements: 4,000 apps/hr User Interface Enhancements

eAYSO - Before

eAYSO - After

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