Office of Professional Preparation Certification Training Webinar I Thursday, June 13, 2013

West Virginia Policy 5202 Minimum requirements for license of educational personnel are established within WV Educational Policy o Board of Education Legislative Rule Title 126, Series 136

New Protocols Faxes are no longer accepted in lieu of required original documents Certificates available online (PDF) All Form 26 submissions require the processing fee ($$) Fees are no longer able to be transferred (very few exceptions)

Fingerprints/Background All first-time applicants must complete – Out of state clearance not acceptable Options: – Schedule a LiveScan appointment through Morpho Trust (L1) or by calling – Request fingerprint cards from our office and ⁻ submit with application to our office; or ⁻send to Morpho Trust by completing and sending the WV Card Scan Form

Finding the Most Current Forms Be sure to retrieve forms from our website each time you need a form. Follow this procedure: From the WVDE home page o Select Educators o Then select Certification o From the Certification page, select Downloadable Forms Do not use the search feature on website

Next, select Downloadable Forms

Applicant Information Form

Please complete all sections of the applicant form. Essential information Part 1 –SSN, US Citizen, , County School System. *If there’s no county listed, remember to complete a Form 4B *If there was a name change, please provide a copy of your marriage certificate, etc. Part 2 – Please answer all questions openly and honestly. If the applicant answers “yes” to any question, they must also include a detailed narrative of any/all incidents, any court and/or personnel documents, and documentation of completion of required programs or paid fines/fees. Part 3 -- Original Applicant Signature and Date Part 5 --Original Superintendent Signature and Date

Applicant Information page tied to employment

Form 7 All first-time applicants must complete

Form 7

Applications for Initial Licensure: Forms 20T, 20A, and 20S

Applications for Initial Teacher Licensure Form 20T and Form 20A

Academic Requirements Applicants for Initial Teacher Licensure in the state of West Virginia must o Have completed a Teacher Preparation program through an accredited college/university o Have completed a Student Teaching experience as part of the Teacher Preparation program o Earned a minimum 2.5 GPA overall for all college/university coursework attempted

Reciprocity Requirements Out-of-state applicants seeking initial licensure in the state of West Virginia, based on reciprocity, are required to meet EACH of the following: 1.Hold a valid/unexpired teacher certificate/license issued by another state 2.Meet ALL Academic Requirements listed on the previous slide

Form 20T Use Form 20T in cases of o In-State College Recommendation: Applicant has completed a Teacher Preparation program from a college/university in West Virginia

Form 20T

Form 20T Supporting Documentation The Form 20-T requires the following supporting documentation: o Official college / university transcripts (BOTH Undergraduate and Graduate levels) o Praxis Exam scores* *For list of required Praxis Exams, review Appendix B of Policy 5202.

Form 20A Use the Form 20A in cases of o Out-of-State College Recommendation: Applicant has completed a Teacher Preparation program from a college/university outside of the state of West Virginia. o Reciprocity: Applicant holds a valid /unexpired license from a state other than West Virginia

Form 20A

Form 20A Supporting Documentation The Form 20A requires the following supporting documentation o Official college / university transcripts (BOTH Undergraduate and Graduate levels) o Copy (front and back) of valid out-of-state teacher license – in cases of Reciprocity ONLY.

Form 20A Supporting Documentation Praxis Scores are recommended for out- of-state college recommendation applicants* A 1-Year Temporary Certificate can be issued if Praxis requirements are not met** *For list of required Praxis Exams, review Appendix B of Policy ** Applicants must meet Praxis requirements for renewal.

Application for Initial Student Support License Form 20S

Student Support License Positions which require a Student Support Licensure include o School Counselor o School Nurse o School Psychologist o Speech-Language Pathologist o School Attendance Director

Form 20S Use the Form 20S in cases of Application through o In-State College Recommendation o Out-of-State College Recommendation o Reciprocity

Form 20S

Minimum Requirements Minimum Requirements for license for positions encompassed under the title of Student Support Personnel vary. o Please refer to Section 10.3 of Policy 5202 to review minimum requirements for a specified Support Personnel position o For required Praxis Exam information, review Appendix B of Policy 5202

Applications for Student Teacher Permit Forms 23 and 24

Student Teacher Permit FAQ Who must apply? Any candidate who will student teach in a public school in West Virginia o Exception: Any candidate who holds or previously held a license, permit, or certificate issued by the WVDE (including coaching)

Student Teacher Permit FAQ When should the candidate apply? 90 days prior to the beginning of the experience, but not later than eight (8) weeks prior to the experience.

Form 23 Out-of-State Applicants

WV Higher Education Policy Commission For Out-of-State Institutions seeking to place applicants in West Virginia schools: Must have received approval from the WV Higher Education Policy Commission. Contact Person: Kathy Butler, Commission Vice Chancellor

Form 23

Must be signed by West Virginia County Official $25 non-refundable Processing Fee required Specific school placement not required – May place “TBD” if yet to be determined No Fingerprints Required

Form 23 DOES NOT TAKE PLACE OF FORM 24 A completed Form 24 must accompany the Form 23

Form 24 The Student Teaching Permit

Form 24 Completed Form 7 and Fingerprinting Required $25 non-refundable Processing Fee Required County of Placement is Required Specific school placement not required –May place “TBD” if yet to be determined

Applicant Information

Form 24

Institution and County designated on Form 7 receive notification of permit approval via Institution notifies county of successful completion of student teaching Candidate is eligible to substitute teach (short-term) for remainder of current academic year

Miscellaneous Form 4B cannot be used in lieu of superintendent’s signature on Form 23 or 24 Licensed Teachers Adding Endorsements –Form 24 NOT needed for “On-the-Job” Practicum Student Teachers must be re-fingerprinted prior to application for West Virginia Initial Teacher License

Form 2 Short-term and Long-term Substitutes including School Nurse

Form 2 First-time Applicant Use newest form Include the hire date and date training completed Mark whether the application is for a short- term or long-term substitute If long-term, be sure to include the proper endorsement(s) Form 2

May use 1 time Form 2

Using an Expired License An expired West Virginia professional certificate or an expired or valid out of state teaching license may be used only once in lieu of the 18 hours of training. Certificate may not be expired for more than 5 years prior to date of application. Form 2

FormOriginalRenewal 2 1.Official Seal-bearing transcript reflecting minimum of bachelor’s degree 2.18 hours training(RESA) 3.Endorsements for long- term ---minimum 12 credit hours for each reflected on transcript 1.6 credit hours reflected on official seal- bearing transcript OR 2.12 clock hours of training Documentation Needed for the Following Form 2

Example of documentation of renewal hours for substitute Form 2

First Class Permit A first class permit (FCP) or out-of-field authorization (OOF) may be issued when an educator who is not certified for a specific employment position is hired by the county into the position, when no fully-certified educator has applied.

First Class Permit Five Year Limit. –The position held is not subject to posting provided the educator meets the annual renewal requirements and completes the state approved program within five years. The State Superintendent may extend the five-year limit, if extenuating circumstances warrant the extension.

First Class Permit Initial First Class Permit: The teacher certification specialist at the appropriate college/university must verify on the Form 1/1A application that 25% of the state-approved license program for the endorsement area has been completed. If not yet completed, the county superintendent may choose to submit a waiver request with the Form 1/1A application.

First Class Permit For educators already holding an appropriate Professional Certificate, if the 25% program completion requirement for a First Class Permit has not yet been met, the educator may be employed on an Out-of-Field Authorization (OOF) until the 25% program completion requirement is met.

First Class Permit First Class Permit Renewal: Six (6) appropriate renewal hours verified by the college/university must be completed each year for permit renewal. An official transcript must be submitted with each Form 1/1A. Both the college/university and the county must complete & sign each Form 1/1A.

Form 1/1A

First Class Permit First Class Permit/Out-of-Field Authorization: Form 1/1A Policy 5202 §

Form 4 Professional Certificate Renewal, Conversion, or Permanent for Teachers and Student Support

Form 4 Student Support includes the following: Counselor School Nurse School Psychologist Social Services and Attendance Speech Language Pathologist Speech Assistant **Student Support staff are exempt from the Beginning Educator Internship requirement

Form 4 Professional Certificate Renewal for Teachers and Student Support If you are applying for a 3-year renewal, you must complete the following on Form 4: Part 1 – Check RENEWAL Part 2 – If you select Option 1 or Option 3, you must also complete Part 3 ( the original signature/date of the recommending college/university) and submit the official seal-bearing transcripts reflecting your 6 hours for renewal. --If you select Option 2, three (3) of your college credit hours must be in instructional technology per Policy 5202

Policy 5202 Instructional Technology According to Policy 5202, Section B “Three of the six semester hours must be a course related to the improvement of instruction through the use of instructional technologies”

Policy 5202 Instructional Technology This coursework should address: instructional technology operations/concepts the plan and design of effective instruction supported by technology the implementation of curriculum plans that include instructional technologies application of technology to assess and evaluate student learning

Policy 5202 Recognition of College Credit for Renewal and Salary Purposes Section Only unduplicated coursework related to the public school program as defined in , completed through an accredited institution of higher education, as defined in , and subsequent to the issuance of the license being renewed and within the five-year period immediately preceding the date of application may be used for renewal of a license.

Form 4 Professional Certificate Conversion, for Teachers and Student Support If you are applying for a 5-year conversion, you must complete the following on Form 4: Part 1 –Check CONVERSION Part 2 – If you select Option 1 or Option 3, you must also complete Part 3 (the original signature/date of the recommending college/university) and submit the official seal-bearing transcripts reflecting your 6 hours for renewal. --If you select Option 2, three (3) of your college credit hours must be in instructional technology per Policy 5202 Continued…

Form 4 Professional Certificate Conversion, for Teachers/ Student Support Part 4 – Provide the completion date of the Beginning Educator Internship Exemptions: Student Support Staff ; Teachers with a teaching license prior to January 1992; Teachers with 5 years of teaching experience out-of-state. Part 5 -- Verification of at least 2 years of experience (both must be within the applicant’s endorsement area(s) and one must be completed in West Virginia) One school year of experience = 133 days.

Form 4 Professional Certificate Permanent for Teachers and Student Support If you are applying for a permanent, you must complete the following on Form 4: Part 1 –Check PERMANENT (an applicant must either hold a Master’s degree or have held two conversion licenses) Part 4 – Provide the completion date Exemptions: Student Support Staff ; Teachers with a teaching license prior to January 1992; Teachers with 5 years of teaching experience out-of- state. Part 5 -- Verification of at least 5 years of experience (two years must be within the applicant’s endorsement area(s) and one must be completed in West Virginia) One school year of experience = 133 days.

Out-of-State Licenses If applicant opts to use a valid out-of-state license at the time of renewal, then applicant must use a Form 20A or 20S instead of Form 4. Valid out-of-state license can only be used once.

Form 8 Additional Endorsement

If you are applying for an additional endorsement, please complete the following on Form 8: Applicant’s Request College Recommendation--this must be completed by the issuing college/university and must have the original signature/date Additional Documentation **Submit the official seal-bearing transcripts reflecting your degree earned/awarded **Submit a copy of your Praxis II results (if applicable)

Form 8 Additional Endorsement If the applicant holds a Professional Teaching Certificate endorsed in specified areas of special education, they can add an Autism endorsement with 6 college hours in Autism. No college signature is required and they do not have to take the appropriate Praxis II exam.

Form 8 Additional Endorsement The endorsement grade level will match their current special education endorsement. Examples Multi Categorical 5 – AD THEN the Autism would also be 5 – AD Mental Impairments K – 12 THEN Autism would be K – 6 and 5-AD

Form 8 Additional Endorsement If the applicant is using a valid out-of-state license, reciprocity will apply. No Praxis or official transcripts are required.

Form 19 Initial, Renewal, & Permanent Professional Administrative Certificate

Form 19 Initial Professional Administrative Certificate If applying for an Initial Administrative Certificate, please complete the following on Form 19: Part 1 – Check INITIAL Part 1a Part 2 – Must be completed by the issuing college/university and have the original signature/date Part 3 – Check “requesting an Initial” and verify 3 years of teaching and/or management experience Additional Information Submit the official seal-bearing transcript reflecting your degree earned/awarded Submit a copy of your Praxis II results in Educational Leadership Submit a copy of your Evaluator Leadership Institute (ELI) certificate *** If you are using an out-of-state transcript or license and have not completed your Praxis II and/or ELI training, you can be issued a Temporary Professional Administrative Certificate which is valid for one year only. This certificate cannot be renewed.

Form 19 Renewal Professional Administrative Certificate If applying for a renewal of your Professional Administrative Certificate, please complete the following on Form 19 : Part 1 –Check RENEW Part 1b – Select one option: 6 hours of college credit Master’s years of age or older (provide a copy of your birth certificate) Part 3 --Check requesting the renewal

Form 19 Administrative Technology Three of the 6 hours must be in administrative technology per Policy Policy reads, “must be a course related to increasing the capacity of public school administrators to improve instruction through the support of instructional technologies. ….should promote a vision for technology integration, assurances that administrators recognize curriculum, instruction, and environments that appropriate support the integration of technology, the use of technology to enhance professional practice and increase personal productivity, and the social, legal, and ethical issue related to technology integration”

Form 19 Permanent Professional Administrative Certificate If you are applying for a permanent Professional Administrative Certificate, please complete the following on Form 19: Part 1 – Check PERMANENT Part 1b – Select one option: 6 hours of college credit Master’s years of age or older (provide a copy of your birth certificate) Part 3 – Check “requesting a permanent” and verify 5 years of appropriate experience. Two years must be within a combination of the applicant’s administrative endorsements and one must be completed in West Virginia.

Form 26 Content Endorsement for Special Education

Applicants must currently hold a Professional Teaching or Alternative Teaching Certificate in: Autism 5 – AD Emotional/Behavior Disorders 5 – AD Specific Learning Disabilities 5 – AD Mental Impairments Mild and/or Moderate 5 – AD Multi-Categorical (LD, BD, MI) 5 – AD

Form 26 Content Endorsement for Special Education Applicants can use the appropriate Praxis exam to earn an endorsement in a subject area in place of coursework. **First time applicants for Form 26 can apply for any/all areas (English, Mathematics, Biology, General Science, or Social Studies) without any course work. The initial and subsequent renewals are issued for only one year. Continued…

Form 26 Second and third year applicants must have 6 hours of coursework filled in on Form 26 and have official transcripts documenting the coursework. ( eLearning courses can be documented on an official transcript OR on an eLearning certificate) **At end of third year, if all coursework is completed in the endorsement area(s), the applicant will be issued a permanent endorsement. **At end of third year, if all coursework is NOT completed, the endorsement area(s) will expire and cannot be renewed.

Advanced Salary All graduate level hours reflected on an official transcript of an appropriately- accredited college/university, related to the public school program or to the specific endorsement area(s) held, may be used for advanced salary on a professional certificate.

Advanced Salary A maximum of 15 undergraduate level hours (including post-baccalaureate and other non-graduate level hours) may be used for salary IF completed after the effective date of the initial WV professional teaching, student support, or administrative certificate.

Form 12

Advanced Salary Salary requirements are listed in Policy 5202 § Advanced Salary: Form 12

Contact Forms 20-T, 20A, 20S, 23, 24, and Educator Evaluation. Trent Danowski Forms 4, 8,19,26, and 39; OEPA & Title I Reports; HQ Reports; Legal Files Lori Buchanan Forms 1/1A, 12, 32, 33, 36, 37, 38, 42, 43, 44, and 50 Scottie Ford Forms 2, 30, 35, 40, and 60 and for National Board Process Teresa Epperley Forms 4, 25, 25T, All V Forms Doug Cipoletti

Thank you!