CHINFON CEMENT CORP. ESS Platform HUMAN RESOURCE DEPARTMENT 1

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

A. Basic Setting A-1:How to Login ESS Platform ?

Please Key in your department code Number. Default Password: cfc1234 Attention: Please revise your password at the first time login ESS Platform

HR ESS Platform All Electronic Application Form Change Password Close Application Form Logout ESS Platform

A. Basic Setting A-2 Change The New Password

1 2 Click  Change Password 1. Fill in the old password and redefine the new password. Last, please reconfirm it again. 3

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

B. Unpunching In/Out Application Form

Unpunching In/Out Application Menu Path: ESS Module  ESSG  *Unpunching In/Out

Fill in the time and press ENTER SEND!!! Key in the EMP.Code in the blank and press QUERY Select the Date which you need to apply unpunching! Select the reason why you forgot to punch Finger print Machine Please define In/Out Manually! Case 1: Please follow instructions as below:

Special Case: Some kind of shift will cross over the next day, and what if the employee forgot to punch fingerprint machine, please follow the way as below. Key in the EMP.Code in the blank and press QUERY If the shift across two days, and please fill in the Start Date & End Date. Second, Fill in the actual shift start time and end time at the beside field. Fill in the time and press ENTER SEND!

Please select the form type as: *Unpunching In/Out Click on it!

MENTION: Please review all the data and press print out! Print

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

C. Duty Shift Exchange Application Form

Menu Path: ESS Module  ESSG  *Duty Shift Exchange

Case 1: Shift Exchange with other employee Please follow the instructions as below: Please Select the date! SEND! Remember to select the reason why employee have to change their shift!

Please select the form type as: *Duty Shift Exchange

MENTION: Please review all the data and press print out! Print

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

D. Overtime Plan Application Form

Menu Path: ESS Module  ESSG  *Overtime Plan Application

Case 1: Normal Overtime  Overtime on Normal working day/festival/holiday Please follow the instructions as below: If employee works overtime across the day, and that OT should belong to previous day, then the vesting date should put the date before! For example: Andrew works overtime from 22:00pm until 04:00am (23/4/2015 until 24/4/2015), then the vesting date should put on 23/4/2015, because this overtime is belong to previous day. Please select the kind of OT! Mention: For example: 1. Andrew works from 08:00 until 17:00. Then I have to work OT start from 06:00 until 08:00, then I have to select Before working hour. 2. What if I have to work OT start from 17:00 until 20:00, then I have to select After working hour. 3. Last, if Andrew have to work on the meal time, then please select After working hour. Fill in the actual start time and end time

These fields are shows the information about Annual OT Total Hours & This Month OT total Hours and offset leave Total Hours Write down the reason why employee need to work overtime. If no need to deduct meal time, please select NO, and do not click the Check box Fill in the Employee code and press ENTER Click SAVE to record the data

If all the details are well prepaid, click send !

Case 2: Rest Day Overtime (X shift) Please follow the instructions as below: Fill in the actual OT start time and end time. In cases, there are two rules to set up: 1.Employee who works for Normal Shift (N), and he/she works through the meal time, then you should fill 60 MINS to deduct meal time. (MENTION: DO NOT TICK THE CHECKBOX OF DEDUCT MEAL TIME) 2.Employee who works for other shifts and do not deduct the meal time, just leave the field ( Deduct meal time) Blank. Because those employee don’t deduct the meal time on rest shift! If employee works overtime across the day, and that OT should belong to previous day, then the vesting date should put the date before! For example: Andrew works overtime from 22:00pm until 04:00am (23/4/2015 until 24/4/2015), then the vesting date should put on 23/4/2015, because this overtime is belong to previous day.

These fields are shows the information about Annual OT Total Hours & This Month OT total Hours and offset leave Total Hours Write down the reason why employee need to work overtime. If need to deduct meal time, please select yes and click the check box. If not, select no, and no click the check box Fill in the Employee code and press ENTER Click SAVE to record the data

Case 3: Special Overtime (Overhaul OT) Please follow the instructions as below: Please select the date for overtime! In cases, there are two rules to set up: 1.Employee who works for Normal Shift (N), and he/she works through the meal time, then you should fill 60 MINS to deduct meal time. (MENTION: DO NOT TICK THE CHECKBOX OF DEDUCT MEAL TIME) 2.Employee who works for other shifts and do not deduct the meal time, just leave the field ( Deduct meal time) Blank. Because those employee don’t deduct the meal time on rest shift! Mention: For example: 1. Andrew works from 08:00 until 17:00. Then I have to work OT start from 06:00 until 08:00, then I have to select Before working hour. 2. What if I have to work OT start from 17:00 until 20:00, then I have to select After working hour. 3. Last, if Andrew have to work on the meal time, then please select After working hour. If this YES, it belong to special OT and pop out the mention! Fill in the actual start /End time

These fields are shows the information about Annual OT Total Hours & This Month OT total Hours and offset leave Total Hours Write down the reason why employee need to work overtime. If need to deduct meal time, please select yes and click the check box. If not, select no, and no click the check box Fill in the Employee code and press ENTER Click SAVE to record the data

Please select the form type as: *Overtime Plan Application

MENTION: Please review all the data and press print out! Print

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

E. Leave Application Form

Menu Path: ESS Module  ESSG  *Leave Application

Remember to select Agent  if you take leave, who responsible for your work on that day! Fill in the actual date and time that employee want to take leave Press Count and get actual hours for leave Fill in the reason about the leave.

Please select the form type as: *Leave Application

Print MENTION: Please review all the data and press print out!

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

E. Offset leave Application Form

Menu Path: ESS Module  ESSG  *Offset Leave Application

Case 1: Normal OT  Apply offset leave Please follow the instructions as below: Remember to select Agent  if you take leave, who responsible for your work on that day! Fill in the actual date and time that employee want to take leave Press Count and you will actual hours for leave These are the information about the OT month to date and offset leave to date Fill in the reason about the leave.

Case 2: Special OT  Apply offset leave Please follow the instructions as below: Remember to select Agent  if you take leave, who responsible for your work on that day! Fill in the actual date and time that employee want to take leave Press Count and get the actual hours for offset leave These are the information about the OT month to date and offset leave to date Fill in the reason about the leave. If tick Special overtime, then the offset leave will deduct from special OT hours

Employee who apply the offset leave and his actual overtime hours are not enough. System will block it down and pop out the mention.

Please select the form type as: *Offset Leave Application

Print MENTION: Please review all the data and press print out!

Basic Setting Unpunching In/Out Application Duty Shift Exchange Application Overtime Plan Application Leave Application Offset Leave Application Attendance Data

G. Attendance Data

You may select which kinds of attendance type you want to check in this query function Select the period that you need to query. It included two options: 1.Year & Month 2.Range

Thank you for your attention. If there any questions, please list up all the outstanding issues and send back to Human resources department! Have a Nice Day