Stephanie Dumont, Counseling Golden West College Academic Senate for California Community Colleges, Academic Academy, March 13-14, 2015 The Coming Together of Our 3SP Plan

Formation of a Committee The RECRUITMENT TO COMPLETION COMMITTEE (RCC) formed in 2013 in response to 3SP, Student Equity, receipt of Title III grant. Student Success Committee (formerly Basic Skills and Matriculation) merged into RCC. Charge: Plan, execute, and evaluate activities to increase student success from recruitment to completion of approved educational plans in a data- informed and collaborative setting.

Recruitment to Completion

RCC Composition Two counseling faculty One faculty member from Learning Resources One faculty member each from English, Math, and ESL One CTE faculty member One faculty member at large outside of specific disciplines already stated above Vice President, Instruction and Student Learning One representative from Student Life and Administrative Services Dean of Enrollment Services Dean of Counseling Administrative Director of Planning, Research, and Institutional Effectiveness A&R Director One Counseling Classified Staff Member Outreach Coordinator Two Student Representatives

1.Assigned Work Groups to Areas of Section II of the 3SP Plan: Orientation – Dean of Counseling, 2 counselors, Director of A&R, student, Counseling Staff Assessment – English, Math and ESL faculty, counselor, Dean of Enrollment Services Counseling – 2 counselors, Counseling Staff, Director of A&R Follow Up – Learning Resources rep, Dean of Counseling, student, ESL faculty 2.Section III: Policies and Professional Development – Full Committee Steps We Took Tackling Our 3SP Plan

Keys to Developing a Cohesive, Data-Driven Plan Good Data Mining Timelines Established Working Back From CCCCO Deadline Bi-Monthly Reports From Work Groups Editor Pulled Together Work Group Content Accepted Gracious Offer From Another Campus to Use Their Plan as a Guide. Reviewed and Discussed in Key Campus Committees: Senate, Planning & Budget, Council of Chairs and Deans Coordinated with District

3SP and Student Equity Tie to Student Equity – 3 RCC members on Student Equity Plan Work Group RCC Reviewed and Approved Student Equity Plan

Budget Challenges Too Few Involved in Early Budget Discussions Restrictive Timelines to Spend Allocation Expenditures Only Allowed for Match, i.e. Transfer Functions, Career Services Perception it’s not safe to hire permanent positions

MIS Challenges Coordination of counseling, IT and research with respect to data input and collection Data Tracking – requires additional resources Training on MIS Elements

Reflections The 3SP Plan: Provided an opportunity to propose policy changes, i.e. orientation mandate, assessment re-testing Provided an opportunity to give us a 30,000 view of our student support services Shed light on where we were understaffed Shed light on challenges we face and areas needing improvement