Student Organization Summit Fall 2010. ICEBREAKERS & TEAMBUILDERS.

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Presentation transcript:

Student Organization Summit Fall 2010

ICEBREAKERS & TEAMBUILDERS

Icebreakers & Teambuilders Jared Johnson, Campus Recreation UWS Challenge Course Ann Miller, Dept. of Student Involvement

SUFAC & BUDGETS

SUFAC Deadlines Budget Workshop - Attend one: –Wednesday, October 6 th at 1:00 pm –Thursday, October 7 th at 12:00pm in KOT Budget Submittal: Friday, October 15 th 4:00 pm Budget Hearings: Wkend of October 23 rd -24 th Send Budgets to

SUFAC Priorities Benefit to all/many Students/Community Outdoor/Diverse Venue Events Cultural Events Travel that brings back to Campus Collaborative Events

Campus Accounts Campus Account is necessary for funding Cannot have external account for deposits; should be deposited in State Fund Contact Jeff Kahler (Budget Analyst, Main 202) Online: Budget Office – Business Office – Forms (on the left navigation tab)

Cash Handling Starting Cash, Travel Advance, Petty Cash or any cash request Don’t forget to deposit the money back into your account! Submit Department Deposit Form along with the money to cashiers. Contact Suzie Bednar-Munsell (Old Main 206)

Spending Funds Purchasing – Rob Waksdahl (Main 206) Fill out Purchase Requisition Form on green paper. Travel – Suzie Bednar-Munsell (Main 206) Plan your travel ahead. Make an appointment. Speaker/Performer – Allison Gerland (YU 155) Fill out Entertainment Contract Catering/Food Service – Valerie Vo Fill out Catering Request Form, submit to Aviand;s

Emergency Funding New Student Organization Eligible for max. $500 and 2 requests/year, whichever comes first Existing Student Organization Must have submitted budget last year. SUFAC precedent 3 yrs ago. Cannot find in constitution. Eligible for max. $2500 and 2 requests/year, whichever comes first. Contact Director Dhital for more information and form

RISK MANAGEMENT – HOT BUTTONS

Hot Button #1 – Travel Tips DO Be an upright representative of the University Know and follow all policies and procedures Collect emergency contact info prior to all trips DON’T Forget to fill out all proper paper work

Hot Button #2 – Event Planning DO Keep participants as safe as possible Utilize the headline test DON’T Forget that you can purchase extra insurance if needed

Hot Button #3 - Signature Authority/Contracts DO Fill out university entertainment contracts for outside performers (have Tammy Fanning sign) Utilize payment to individual form for honorariums for speakers DON’T Forget that you cannot sign any agreements, contracts, memos of understanding…

Hot Button #4 - Funds/Fundraising/Food DO Complete proper paperwork for fundraising Know and understand our cash handling policies Use non-food items or prepackaged/bakery items for fundraising Use foods that are catered or on the “approved foods” list for events DON’T Use hot foods (such as soup or taco sales) for fundraising Use foods from the deli or foods that might spoil for event or gatherings

Hot Button #5 - Copyright – Movies, Music… DO Order movies from Swank when possible OR get written permission from producer of film to have a public showing Get a discount for movies – work with Allison Gerland DON’T Show movies without copyright permissions Be fooled: student organizations are not for “educational purposes” – only if the film is used in curriculum and shown in a shortened format

SERVICES & RESOURCES

Services & Resources Technology: Organization Organization Website Online Directory Yellowjacket Union: Mailboxes Rothwell Opportunities Center Meeting Room, YU 153 Banner Room, YU Lower Level

Leadership & Volunteerism Leadership Intern: Kelsie Murchy Volunteerism & Service Intern: Nikki Ollig

Collaboration Many Benefits: Higher attendance and response Less financial commitment Higher quality program or event Greater assistance in planning Winterfest is coming up... December 2!

Breakout Sessions 4:30-5:00 pm Creative Promotions, YU 202 Group Meeting Crash Course, YU 203 Recruiting Members, YU 204 5:05-5:35 pm Creative Promotions, YU 202 W.A.D.E-ing Through it All, YU 203 Help Your Advisor Help You, YU 204 Event Planning 101, YU 202 Group Meeting Crash Course, YU 203 Transferrable Skills, YU 204 5:40-6:10 pm