Implementing Open Acces in Denmark UNESCO Regional Consultations on Open Access, Berlin, November 2013 forfatter

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen State of affairs: 8 universities 7 out of 8 universities have a green Open Access policy Apart from 2 universities it is more of a declaration of intent, not being strictly mandatory All universities do guide university staff in Open Access, best practice: All universities have an institutional repository All university colleges have an institutional repository Several other research and educational institutions have an institutional repository University staff are asked to deposit their fulltext documents and media products into the PURE system Registration is mandatory The Danish National Research Database provides access to all CRISes and gives an easy access to published Danish research, with growing focus on Open Access publications – but no incentives for OA

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen State of affairs: 17 Open Access repositories in Denmark (according to ROAR 2013) Universities Agencies Research Centres (University colleges, not registered yet in ROAR) 42 Open Access journals in Denmark (according to DOAJ 2013) But several universities now use OJS and have built journal collections, including older institutional journals, not yet registrered in DOAJ) Aalborg University (6 journals) Roskilde University (14 journals) Copenhagen Business School (11 journals) State and University Library, Aarhus (34 journals)

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen State of affairs: 16 recommendations for Implementation of Open Access in Denmark (The Open Access Committee, 2011) The Ministry of Science, Technology and Innovation establishes an Open Access policy Research councils and foundations establish Open Access policies Universities and other research institutions implement and promote Open Access policies Survey of the possibilities of coordination between the bibliometric research indicator and the Open Access policies One common national research database Survey of the need for one repository for small research institutions’ research publications Danish scientific publishers, scientific associations and science editors prepare discussion paper on scientific journals’ transition to Open Access Danish scientific publishers and scietific associations prepare discussion paper on scientific monographs’ transition to Open Access The Open Access Committee monitors the implementation of the Minister of Science’s Open Access strategy

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen State of affairs: 16 recommendations for Implementation of Open Access in Denmark (The Open Access Committee, 2011) Strenghthen and support information, debate and dialogue Coordination of the Danish Open Access initiative in international forums DEFF increases focus on Open Access in DEFF consortium licenses Danish membership of central collaboration forums for repositories and interoperability Establishment of a comprehensive long-term preservation service for scientific publications National planning of open access to and long-term preservation of primary research data Danish membership of central international collaboration forums for handling and long-term preservation of scientific information in the widest sense

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen State of affairs: 5 councils and foundations The Danish Council for Independent Research The Danish Council for Strategic Research The Danish Council for Technology and Innovation The Danish National Research Foundation The Danish National Advanced Technology Foundation have all agreed on a joint green OA policy – june 2012 (grants 2013) Most private funders are interested in taking part in this joint policy

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen The mandate for councils and foundations: Aim To strengthen the effect of research by ensuring free digital access for everybody to state-financed research results To ensure that all scientific articles, the quality of which has been assured by peer review and which have been published in a scientific journal, can be read and distributed without any financial, technical or legal restrictions Requirements The grant holder must in connection with acceptance of an article for publication in a scientific journal seek to maintain the rights to archive an edition of the peer-reviewed and accepted scientific article If allowed, the grant holder must publish a digital version of the final, peer-reviewed scientific article in an institutional or subject-specific repository

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen Premisses: The individual scientist may not be hindered in terms of publishing in the best and most prestigious journals The mandate must not contribute to ”double-dipping”, i.e. payment of both subscription licenses and Open Access fees Cautiously push forward the transition to Open Access in scientific publishing so as not to increase the aggregated costs or to compromise the system of peer review Follow the essential focus of the EU

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen How to proceed the implementation with a Governmental focus: At present the councils, the research institutions and the ministry discuss how to proceed. Several steps will be necessary and are possible: Create an official national policy on green open access Establish a national steering committee on Open Access – the Irish government has had great success in doing this Find a technical solution for Danish journals Support further Danish projects and implementations through DEFF, the universities and their libraries: Implement ORCID: the researcher ID-system Redesign and consolidate the Danish Research Database Develop an Open Access Barometer

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen A minor reservation: The Danish research councils and foundations are keen on opening up the system of scientific publishing for the benefit of national ad international researchers, private enterprises and the general public However, it must be done on the terms of the research community, because we do not want to spoil the career path of the individual researcher or divert excessive resources from actual research into the publishing industry And the barriers: Still insufficient awareness of Open Access amongst individual researchers and university managers Still uncertainty on Open Access models amongst researchers and university managers and still uncertainty on the funding No universities have an Open Access fund Still waiting for official national policy on green Open Access (recommended in 2011)

UNESCO Regional Consultations on Open Access, Berlin, november 2013 Claus Vesterager Pedersen Thanks to: Grete M. Kladakis, The Danish Council for Independent Research, Ministry of Science, Innovation and Higher Education Mikael Elbaek, Technical Information Centre of Denmark, DTU Anne Sandfaer, Roskilde University Library And thanks for listening!