C1-SBMC2-T&D C4-PME ICTC3-LRMDS P LANNING F OR EBEIS R EGION -W IDE I MPLEMENTATION July 5-8, 2010 Ecotech, Cebu

B ACKGROUND & R ATIONALE Pilot implementation of the EBEIS was done from Feb – May Report on Regional UIS Pilot Implementation reveals that pilot implementation / testing of the EBEIS in limited number of schools in 3 divisions is insufficient for regional testing Recommend region-wide implementation of the EBEIS for SY , in preparation for and in lieu of a national roll-out

O BJECTIVES & E XPECTED O UTPUTS Define and apply requirements and operational guidelines in planning for the region-wide implementation of the EBEIS Understanding of the organization and other institutional support requirements for implementing the EBEIS Agree on the implementation approach and strategies Regional implementation approach and strategy

O BJECTIVES & E XPECTED O UTPUTS Draft the EBEIS Regional Implementation Plan Draft EBEIS Regional Implementation Plan for endorsement to Regional Management

WORSHOP SCHEDULE, MECHANICS & GUIDELINES

P ROGRAM D ESIGN & S CHEDULE Group A – TSNA Group B – SBM Location PM 1:00 – 3:00Session 1: TSNA Self- Assessment & Consolidation Database Session 1: Data Preparation – Structures & Coding Group A : 8 th Floor Group B: 3 rd Floor 3:00 – 5:00WS Activity 1: TSNA Spreadsheet WS Activity 1: Data review & clean up May 25 - Tuesday

P ROGRAM D ESIGN & S CHEDULE TimeActivity PM 1:00 – 2:00Opening Ceremonies Workshop Design & Objectives 2:00 – 5:00Session 1: Guidelines for Operation EBEIS Guidelines for Operation Validation & Finalization of Operational Guidelines & Organizational Perspective July 5- Monday

P ROGRAM D ESIGN & S CHEDULE TimeActivity AM 8:30 – 9:00Opening Ceremonies 9:00 – 12:00Session 2: Implementation Strategy Determining Implementation Approaches & Strategies Presentation of Region Implementation Approach 12:00 – 1:00 Lunch Break 1:00 – 5:00 Session 3: Regional Implementation Plan Guidelines for Implementation Plan Activity Planning & Timing of Outputs and Deliverables July 6 Tuesday

P ROGRAM D ESIGN & S CHEDULE TimeActivity AM 8:30 – 9:00Opening Ceremonies 9:00 – 12:00Activity Planning continued… 12:00 – 1:00 Lunch Break 1:00 – 5:00 Presentation & discussion of Activity Plans Adjustment and Costing 8:30 – 12:00 Presentation of Implementation Plans Adjustment of Plans Next Steps Closing July 7 Wednesday July 8 Thursday

S ESSION 1: G UIDELINES FOR O PERATION

11 P ROPOSED O RGANIZATIONAL S TRUCTURE EBEIS Manager (OPS) System Mgmt & Review Group Research Statistics Division PPRD User Support Group Help Desk Support Field Support Group (PPRD, DPU) System Admin. Group DBMU ICTU

12 F IELD S UPPORT G ROUP EBEIS Regional Coordinator (PPRD) EBEIS Regional System Administrator EBEIS User Support Division Plng Division ICT Coord.

S YSTEM M GMT AND R EVIEW G ROUP Headed by the Research & Statistics Division (RSD) with regional representatives from the Policy Research & Planning Division Conducts periodic monitoring and evaluation of system performance and recommends adjustments and/or enhancements to ensure continuing delivery of information service to EBEIS clients Assesses emerging system requirements and prepares detailed specifications for system revision and/or enhancements

S YSTEM M GMT. & R EVIEW G ROUP Undertake required system revisions and enhancements and update system manuals whenever necessary Recommend policies related to the continuing maintenance of the system Prepare budgetary plans for resources needed to continuously maintain and operate the system

S YSTEM A DMIN. G ROUP Manage and maintain the day-to-day operation of EBEIS infrastructure (servers, software and communications) Conduct regular monitoring and assessment of system performance and identify current and future requirements to ensure high system availability and efficiency Undertake preventive maintenance of infrastructure components

S YSTEM A DMIN. G ROUP Liaise with service providers and suppliers to ensure continuity of service and maintenance of infrastructure Communicate scheduled and or emergency system downtimes to field users Troubleshoot technical problems and provide assistance to the User Support Group on technical issues beyond USG’s control and knowledge

U SER S UPPORT G ROUP Provide front-line support to field users (e.g. schools, public, etc) Provide training on the use of the system Coordinate with the System Admin Group on technical issues and problems encountered and monitor the resolution of these Collect feedback, comments and recommendations from the field and report these to the Regional EBEIS Coordinator