College-wide Governance Meeting September 17, 2014, Gateway A&B, 12:45 PM ESF Facebook Page

Agenda Opening Remarks (Donaghy) Presidential Address (Wheeler) ESF Policy on Extension of Continuing Appointment (Donaghy) Introduction of New Faculty Members and Professional Staff (Donaghy) Committee Announcements (Daley/Hawks/Vidon)

Executive Committee Agenda Bylaws Mentoring Colloquium Subcommittee – Tomorrow’s Professor, Richard Reis – New Professor’s Handbook, Cliff Davidson – 3 PM on Friday… – Guest Facilitators by topic – Reception at each event – January 23, February 20, March 27, May 8 Strategic planning

FACULTY MEETING SEPTEMBER 17, 2014 ESF’s Fiscal Challenge

Revenue and Expense ($000s) State support and tuition account for 94% of revenue. Labor, utilities and the SU contract account for 81% of expense.

Reductions in State Support and Increases in Costs $27.9 millionState support – 20% $22.6 millionCosts (HEPI) + 20% (-$5.3 million = 12% total revenue) State Aid represents 60% of revenue HEPI data from Common Fund Institute, Base Year 1961 = 100 State Support ($000s)

ESF’s Reliance on State Support Historically ESF has relied on state support for 60% of total revenue while the average for the other campuses is 40%. Consequently, state aid reductions have had a greater impact on ESF than other SUNY institutions.

Prospects for State Support and Tuition We do not anticipate any increase in State support for the foreseeable future. The current round of tuition increases will conclude in Future increases may or may not be approved

Our Structural Deficit Reductions in ESF’s State support have resulted in several years during which expenses have exceeded revenue resulting in the use of reserves to fill the gap. The reductions have produced in an ongoing structural budget deficit for ESF as well as other SUNY institutions (e.g., Geneseo, Potsdam, Plattsburgh, Brockport).

Our Structural Deficit Surplus / (Deficit)($866)($1,794)($2,126)($2,725)($3,394)($4,134) Reserves in $s$3,600$1,806($320)($3,045)($6,439)($10,573) Reserves as % of Expense 8.5%4.2%-0.7%-6.8%-14.0%-22.6% During ESF had an operating deficit of $866k. This would have been worse if not for $260k in one time revenue items. During we will need to absorb $700k of unfunded collective bargaining salary and wage increases. Assuming business as usual, the deficit is projected to be $1.8 million in This level of reserves will cause significant cash flow problems. The deficit will grow significantly in subsequent years.

Eliminating the Deficit A combination of near and longer term revenue enhancement and expense reduction initiatives are needed. For example: Revenue  Grow enrollment and increase % out of state students.  ESF non-resident undergrad tuition rate = Binghamton.  Increase contributions from ESF Foundation.  Construct ESF Dining Hall.  Increase timber harvests.

Eliminating the Deficit Expense  Hiring chill, delay filling vacancies, attrition, retirement incentives, program realignment.  CHP generated energy savings, close selected northern properties during coldest winter months.  Reduce the cost of the Syracuse University Accessory Instruction and Related Student Services contract.  What can we do in-house?  What can we live without?

Eliminating the Deficit Steps must be taken this year if we are to remain fiscally sustainable for the long term. Reduce deficit by $1 million ($500k revenue + $500k reductions) Identify additional and alternative savings.

FACULTY MEETING SEPTEMBER 17, 2014 ESF Strategic Planning

Strategic Plan Introducing process TODAY NO decisions have been made! Planning retreats have focused on PROCESS. Maximum opportunities for input with minimal time commitments

Strategic Planning Process Phase I: VisioningFall 2014 Phase II: PrioritizationEarly 2015  January 8 th : Faculty Prioritization Retreat, Gateway (in lieu of Faculty Mentoring Colloquium) Phase III: Strategies and GoalsSpring 2015

Speed Visioning President introduces processSept 17 Visioning groups meetSept 24 & Oct 1 1 st Draft reportOct 15 1 st Draft shared w/ BOTOct 17 Academic Council, Faculty Executive, Cabinet + commentsNov 1 2 nd Draft dueNov 15 Visioning WallNov rd DraftDec 15

Visioning Topics What learning objectives and experiences should be common to ESF students, without regard to major, in order to prepare them for environmental leadership?

Visioning Topics How should ESF engage with its communities to better them and build good will and support for its mission?

Visioning Topics What are the “right” questions for ESF? — Topics

Visioning Topics What are the “right” questions for ESF? — Organization

Visioning Topics How can ESF improve public science literacy and contribute to a diverse future workforce?

Visioning Topics How can ESF create a unique “brand” and maximize its visibility and reputation?

Writing Down the Unwritten Rule Increases Transparency Removes stigmatization Reduces biases

ESF Policy on Extension of Continuing Appointment Family and Medical Leave Act – 1993 – Allows for job-protected unpaid leave – Intended “to balance the needs of families” with workforce demands Stop-the-Clock Policies – Higher Ed Institutions recognize the impact of this federally allowed leave – Policies are adopted to balance the needs of tenure track policies

Policy Details Medical Leave Family Leave associated with adoption/birth of a child – Either parent Care for a family member

Extension Period Extensions are given for one (1) academic year Leave does not have to be for one year Two Extensions are automatic – more are discretionary

Communication with Reviewers Candidates must only be evaluated based on the number of years in service Statement for the DRC to include when soliciting reviews: The policy of SUNY ESF is to evaluate the productivity of each candidate based on ___ (fill in number) numbers of years of service toward continuing appointment.

SUNY BOT Required to: – Change to Qualified Rank – Reduce salary by X % – Take leave without pay Who will work with me to convince the SUNY BOT that they need to change these artificial and archaic requirements?

Authors Marcia Barber Heather Engelman Bruce Bongarten Early Reviewers: John View (UUP), Janine DeBaise, Robin Kimmerer, Ruth Yanai, Robin Hoffman, Valerie Luzadiz, Melissa Fierke Academic Council Executive Committee of Governance

Curriculum Committee Report to Faculty Governance 9/17/2014

Deadlines For greatest chance of approval prior to AY15-16 – Course Proposal Deadline: March 11, 2015 – Curriculum Proposal Deadline: February 25, 2015 Course proposals must be submitted by COB Friday 9/19 for review and approval prior to November advising and registration period Next meeting: October 15 Website: – Meeting dates – Meeting minutes – Archived actions – Considering a proposal? Contact us at

Curriculum Committee AY Activities – Aligning GenEd course listings at SUNY with ESF listings (reminder: Foreign Language accepted) – Adding Special Topics course descriptions to improve coordination and development of new courses – Developing new Study Abroad course description – Update Minor Enrollment form and check consistency of minimum GPA requirement – Collate, verify and update academic policies Enforcement of course prerequisites Extent to which instructor modifications of course delivery, outcomes, etc. trigger a need for a revised Course Description

Actions Minor Revision – FCH 498

Committee on Research Lee Newman (EFB) Christopher Nomura (FCH) Margaret Bryant (LSA) John Wasiel (Admin) Stephen Shaw (ERE) Jessica Clemons (Library) Theresa Selfa (ES) Robert Meyer (SCME) ? – (PBE) Laura Bartock (GSA) Philippe Vidon (FNRM – COR Chair) Next meeting: we have a poll closing on Thursday to determine the most convenient time to meet. More soon…

McIntire-Stennis You received the RFP on September 12 Pre-proposals are due on September 30 Invitation for full proposals – October 17 Full Proposal due November 19

SUNY Chancellor’s Awards Excellence in Professional Service Excellence in Scholarship and Creative Activities Excellence in Teaching Excellence in Faculty Service Excellence in Librarianship Excellence in Adjunct Teaching (new) Preliminary nominations are due: September 26, 2014 to Katherina Searing in 228 Gateway Hardcopies of forms available in the back.

Next Meeting October 29, 2014, 12:45 Gateway A&B