Procedures for Planning Off-Campus Activities

Consent Forms Major Excursion Consent and Medical Information Form – Off Campus Excursions Consent Form for Aquatic (Water-based) Activities Itinerary of annual excursions/events Can include SWSP program and swimming carnivals

Major Excursion Consent and Medical Information Form – Off Campus Excursions Can be done as a ‘once a year’ form at the beginning of the year. Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting, etc.) Date of first activity and last activity are included Must attach a separate itinerary/calendar of events/activities that parents can keep. Dates can be approximate.

Major Excursion Consent and Medical Information Form – Off Campus Excursions Must advertise/remind parents of the upcoming activities in the week(s) prior to the actual date Must ask parents to advise the school of any changes to personal information/emergency contacts It’s about parents making ‘informed’ consent Risk Management Plans are an integral part of the process and must be signed off by Principals

Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions Name of School Street and/or mailing address Ph (03)       Fax (03)       Email       Web       REMOVE THIS GRAPHIC AND INSERT SCHOOL LOGO HERE. Logo must be 25mm high, places from top edge and 14mm from right edge Major Excursion Consent and Medical Information Form – Off Campus Excursions This form is to give permission for your child to attend a camp/excursion; and To provide medical information that might be needed in case of emergency.   Excursion details Dates: From: 1st September 2014 To: 17th December 2014 Location(s) : As per attached Excursion itinerary   Brief Description: Swimming and Water Safety Program and Swimming Carnivals See attached Excursion itinerary and information for full details Teacher(s) in charge:

Example of Major Excursion Consent and Medical Information Form – Off Campus Excursions This form is to give permission for your child to attend a camp/excursion; and To provide medical information that might be needed in case of emergency. Excursion details  Dates: (see table below) Personal details etc Swimming and Water Safety 1-12 Sep 2014 Grades 3-5 School Swimming Carnival 24 Sept 2014 Grades 3-6 Inter-School Swimming Carnival (if selected) 3 Nov 2014 Champions Swimming Carnival 27 Nov 2014 Triathlon 20 Nov 2014 Grades 3 to 6 School Fun day Clarence Pool 17 Dec 2014 P-6 Location(s) :  Clarence Aquatic Centre   Brief Description:  See table above for excursion details Attached excursion itinerary and information is for your reference Teacher(s) in charge:

Example of Excursion List for parents to keep School Letterhead etc 2014 Excursion list for xxxxx Primary school  Please note the venues and dates may change due to circumstances beyond our control. If this occurs you will be notified prior to the event. Date Activity Grades Location 1-12 Sept 2014   Swimming and Water Safety Program Grades 3-5 Clarence Pool 21 Oct 2014 School Swimming Carnival Grades 3-6 5 Nov 2014 Inter-School Swimming Carnival (if selected) The Hobart Aquatic centre 27 Nov 2014 Champions Swimming Carnival The Hobart Aquatic Centre 17 Dec 2014 School Fun day Grades P-6

Consent Form for Aquatic (Water-based) Activities Must be done for all Swimming and Water Safety programs and any activity involving swimming or the possibility of submersion (sailing, canoeing, rafting etc) Can be done with the Major Excursion Consent and Medical Information form, once a year. Must have all activities listed with date and venue. Some schools have a reference to using alternative venues if a change becomes necessary.

Example of Consent Form for Aquatic (Water-based) Activities Student Name: ______________________________ Class/Home Group: ___________ Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child may participate in as part of the School Education Program: Aquatic Based Activity Swimming and Water Safety 1-12 Sep 2014 Grades 3-5 School Swimming Carnival 24 Sept 2014 Grades 3-6 Inter-School Swimming Carnival (if selected) 3 Nov 2014 Champions Swimming Carnival 27 Nov 2014 Triathlon 20 Nov 2014 Grades 3 to 6 School Fun day Clarence Pool 17 Dec 2014 P-6 Ability Level(tick) Beginner – no previous experience in the activity   Intermediate – some or limited experience in the activity Advanced – competent and confident in the activity I ____________________________ (Parent/ Guardian) give permission for my child to participate in the activities selected above. I understand that water-based activities/swimming will be occurring and that staff with appropriate first aid, CPR and rescue qualifications will be present. In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first aid as may be judged necessary. I agree to reimburse the school for any costs involved. Signed Parent/Guardian: ____________________________ _________________________________________________ ___________________ Name Signature Date

Example of Consent Form for Aquatic (Water-based) Activities Consent form for Aquatic (water-based) Activities - Outdoor Education Student Name: ______________________________ Support Group: ___________ Please indicate in the appropriate box with a tick, the ability levels for the following activities. These will be the aquatic activities your child/ward may participate in as part of the School Outdoor Education Program: Aquatic Based Activity Swimming Surfing Kayaking Rafting Snorkelling Boating Sailing Ability Level(tick) Beginner – no previous experience in the activity   Intermediate – some or limited experience in the activity Advanced – competent and confident in the activity I ____________________________ (Parent/ Guardian) give permission for my child/ward to participate in the activities included above as outlined in the Outdoor Education Subject Handbook. I understand that water-based activities/swimming are part of the Outdoor Education program and that staff with appropriate first aid, CPR and rescue qualifications will be present. In the event of accident or illness, when it is impracticable or impossible to communicate with me, I understand that the teachers or their delegates at the venue will arrange for my child/ward to receive such medical or surgical treatment as may be deemed necessary, and/or administer such first aid as may be judged necessary. I agree to reimburse the school for any costs involved. Signed Parent/Guardian: _______________________________________________________________________________________ Name Signature Date

SARIS – SWSP Results SARIS Data entry – Primary and District High Schools Only Became a requirement after Coroners report Only 5 results from 16 need to be entered Days Attended (DAT), Boat Safety (BSA), At Risk (ATR), Continuous Swim (CSW), 3 Minute Survival Swim (SSW) School based decision as to who enters data

SWSP Framework in SARIS 1. Click on the column header to open a framework for a whole group of students or click on the grid to open a framework for an individual student.

ENTERING ASSESSMENT RATINGS FOR A WHOLE CLASS 1. The easiest method is to use the down arrow view. Click on the arrow at the top of the field that you wish to use. In this example we are going to enter Swim and Water Safety Program ratings.

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Questions? Please contact John Rigby, Principal Education Officer – Sport and Physical Activity Ph: 6165 5780 Mob: 0418 170 423 Or john.rigby@education.tas.gov.au