NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD skills requirements: the bottom line Dr Dale Peters DISA Digital Innovation South Africa

NRF National Electronic Theses and Dissertations Project 5 November 2007 DISA Background Pilot feasibility study Themed repository Technological advancement Skills development Digital curation Open source, open access, local content

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 Discussion Framework Operationalisation of NETD project National project implementation Institutional ETD project Skills requirements

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Institutional repository (Option 1) Consortium repository (Option 3) User Digital theses (Option 2) Institutional repositories Direct submission Harvested by central Hub Search and download e-theses COPELAND, S (2006) The EThoS toolkit. ETD Workshop, Quebec 2006

NRF National Electronic Theses and Dissertations Project 5 November 2007 OAI Philosophy.. Self-archiving = mediated submission mechanism Long-term storage system = archive Open interface = harvesting mechanism Data provider + service provider Start with “gray literature” –e-prints/pre-prints, reports, dissertations,

NRF National Electronic Theses and Dissertations Project 5 November 2007 Open Access to Research Full text online Research workshops to prepare students for online submission Questions of copyright and fair use Aim to prepare graduate students for future roles as tutors, researchers, authors, and instructors.

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives in establishment of a national digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community Systems infrastructure Establish collaborative and distributed workflow processes

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives of a digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community –National –Institutional Implement software tools Establish workflow processes

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives of a digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community –National –Institutional Implement software tools Establish workflow processes

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives of a digital library comprising ETD Inter-institutional co-operation Adopt common standards –National metadata standard for ETD –Guidelines for capture and QA –Systems infrastructure Advocacy within user community –National

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives of a digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community –National –Institutional Implement software tools

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives of a digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community –National –Institutional Implement software tools

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD Implementation Strategic objectives in establishment of a national digital library comprising ETD Inter-institutional co-operation Adopt common standards Advocacy within user community –National –Institutional Implement software tools Establish collaborative workflow processes

NRF National Electronic Theses and Dissertations Project 5 November 2007 National Implementation Plan National metadata repository –MoA with institutions –Policies –Systems infrastructure –National metadata standard for ETD –Guidelines for capture and QA Staffing –Programmer –Systems administrator –Metadata librarian

NRF National Electronic Theses and Dissertations Project 5 November 2007 Institutional Planning Objectives Level 1 : Goal of the ETD Level 2 : Purpose Level 3: Specific objectives Level 4: Activities

NRF National Electronic Theses and Dissertations Project 5 November 2007 Institutional Planning Objectives Level 1 : Goal of the ETD -NETD vision; Contribution to future situation; Empowerment of target community; Identify other stakeholders -Level 2 : Purpose -Direct contribution to overall goal -Level 3: Specific objectives -Results to be achieved; Strategies to use -Level 4: Activities

NRF National Electronic Theses and Dissertations Project 5 November 2007 Four areas of planning Area 1 : Setting objectives; Area 2 : Agree on assumptions about conditions that must exist but are outside your control; Area 3 : Agree on criteria or indicators for evaluating your success; and Area 4 : Agree on where, how and from whom you will get the information you need to evaluate.

NRF National Electronic Theses and Dissertations Project 5 November 2007 Planning summary ObjectivesImportant assumptions Criteria/ Indicators Source of Info Goal Purpose Specific Objectives Activities Resources: People, Finance; Information, Specific Skills ; Equipment

NRF National Electronic Theses and Dissertations Project 5 November 2007 Activities for ETD Plan Policy formation Advocacy Project Implementation

NRF National Electronic Theses and Dissertations Project 5 November 2007 ETD Policy E-Research policy –Consultation with University stakeholder groups Draft the aims of the ETD Define content –Metadata –Full text Determine supported file formats Copyright policies –Plagiarism –Open Access Responsibilities of ETD Manager & other workflow areas Metadata standard

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate?

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 Advocacy : How to get the word out? What need are you fulfilling? To whom will you disseminate? Are there others who can help you? Where will you disseminate your project? What media will you use to disseminate? How will you cover the costs?

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 ETD Project Activities Paper Production Submission Preservation ETD Production Conversion Submission Conversion …? Dissemination Digital Curation

NRF National Electronic Theses and Dissertations Project 5 November 2007 Structural complexity Traditional Paper Thesis Text ReferencesAbstract Tables Figures Video animations Audio Spreadsheets Databases Gaming simulations Virtual reality ETD’s

NRF National Electronic Theses and Dissertations Project 5 November 2007 Interactive games Movies Virtual reality BRADLEY, K. (2007) Electronic theses and dissertations:what, why, how and who for the ne(x)t generation… ETD Workshop, March p.18

NRF National Electronic Theses and Dissertations Project 5 November 2007 Production Authoring tools : –Microsoft Word, WordPerfect, LaTeX –Shockwave Flash, Final Cut Pro, Avid Liquid Supported file formats Conversion processing –PDF –XML TEI: Text Encoding Initiative Comparison : structural integrity

NRF National Electronic Theses and Dissertations Project 5 November 2007 Conversion Convert e-version to XML and PDF/A formats Compare with original –Formatting errors Store paper preservation copy Send copy PDF to NETD

NRF National Electronic Theses and Dissertations Project 5 November 2007 Tracking electronic submission Submit to supervisor –Designated authoring tools Examination and revision Final submission paper copies –to Faculty Office Electronic version submit online –to Banner/ ITS/ Library interface –Compare with paper copy –Preserve author’s intentions

NRF National Electronic Theses and Dissertations Project 5 November 2007 Supported submission KEWL thesis authoring module Technical model to limit manual processing Stylesheets to convert to PDF and XML Tag and upload final version

NRF National Electronic Theses and Dissertations Project 5 November 2007 PARK, E., ZOU, Z. & McKNIGHT, D. (2007) Program: electronic library and information systems Vol 41(1). (

NRF National Electronic Theses and Dissertations Project 5 November 2007 PARK, E., ZOU, Z. & McKNIGHT, D. (2007) Program: electronic library and information systems Vol 41(1). (

NRF National Electronic Theses and Dissertations Project 5 November 2007 Dissemination Digital curation

NRF National Electronic Theses and Dissertations Project 5 November 2007 Create PDF Scanned as imageScanned as PDF

NRF National Electronic Theses and Dissertations Project 5 November 2007 Secure PDF/ a

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 Submission requirements Guidelines E-Formats Binding Non-exclusive distribution license Definition of “degree completion”

NRF National Electronic Theses and Dissertations Project 5 November 2007 Supporting a Research Repository Information Infrastructure Woute Klapwijk Stellenbosch Symposium, 3 November 2006 Securing IP rights LevelMetadataAuthorsProjectsThesesPublicationsDatasets L0 L1 L2 L3 L4 No Access Access To be confirmed View if it is owner Permissions according to levels of access rights (extracted from the CIB Use Cases) L0=Author, creator L1= Supervisor L2= Research team L3= Funder L4= Public

NRF National Electronic Theses and Dissertations Project 5 November 2007 Summary of Activities

NRF National Electronic Theses and Dissertations Project 5 November 2007 NETD meets Institutional ETD Collaboration Agreements Advocacy Infrastructure Software Hardware Common standards OAI-PMH Extended Dublin Core Metadata Policy IP File formats Metadata/ Full text Advocacy Target Audience Collaborators Media Implementation Submission Metadata

NRF National Electronic Theses and Dissertations Project 5 November 2007 ETD project team Digital collections librarian ETD manager Web developer and programmer Digital scanning manager Library technical systems co-ordinator

NRF National Electronic Theses and Dissertations Project 5 November 2007 Skills Development NETD objective to share limited expertise Training programmes: –Digital conversion techniques –International standards and guidelines –Metadata capture –Web publishing –Intellectual property management –Project management Distributed workflow in remote capture sites Guidelines, manuals, standards

NRF National Electronic Theses and Dissertations Project 5 November 2007 Skills requirements Creation and use of PDF and PDF/A for preserving digital theses and dissertations. PDF supports for XML for ensuring reliable presentation of documents Different XML languages and formatting tools TEI to embed content in XML structure How to create personalized documents using XML and SVG (scalable vector graphics) for presentation within the PDF format …./

NRF National Electronic Theses and Dissertations Project 5 November 2007 More skills… Security features and universal interoperability that have earned ISO endorsement of PDF as an open standard for electronic documentation. PDF conversion of Web pages and other electronic content to digital versions that have a small footprint yet retain the look of the original. How to use PDF as an “electronic envelope” for storing other file formats within a PDF container. PDF/XML to embed XML data in PDF for reliable archiving, sharing, viewing.

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 Resources

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007

NRF National Electronic Theses and Dissertations Project 5 November 2007 NDLTD encourages Standards Documents, –PDF, XML, SGML, HTML, –LaTex, multimedia… Metadata: MARC, DC –ETDMS (TheMs) Databases: workflow, citations Protocols: federated search, Z39.50, OAI

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