TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Updates Bilingual Coordinators Network December 10-11,

TOM TORLAKSON State Superintendent of Public Instruction 22 Title III Program and Funding Geoffrey Ndirangu Sandra Covarrubias

TOM TORLAKSON State Superintendent of Public Instruction Funding Requirements Per Title III, section 3114: for a fiscal year, eligible LEAs must have a plan in accordance with Title III section 3116 to receive Title III Funding (LEP & Immigrant) –LEAs shall describe programs and activities proposed to be developed, implemented and administered under the subgrant –Plan shall describe how the LEA will use subgrant funds to meet all annual measurable objectives 3

TOM TORLAKSON State Superintendent of Public Instruction –14 Sub-grantee Awards 2013–14 Title III, Part A per pupil amounts: –Limited English Proficient (LEP): $93.32 –Immigrant: $93.32 LEP & Immigrant funding Notification was posted on RFA pages in October. LEA were notified through list serve. Spending authority as of July 1, 2013

TOM TORLAKSON State Superintendent of Public Instruction 555 Maintenance of Effort Full allocation will be received only if expenditures of state and local funds for preceding fiscal year (FY) are at least 90 percent of expenditures for the second preceding fiscal year Maintenance of Effort (MOE) Failure: –LEA allocations are reduced in exact proportion by which expenditures are below 90 percent level MOE requirement contact: –Julie Brucklacher by phone at or by e- mail at

TOM TORLAKSON State Superintendent of Public Instruction –14 Allocation Amounts Funding amounts, including MOE reductions: –LEP: The CDEs Request for Applications Title III LEP Student-Subgrant Program Web page at –Immigrant: The CDEs Request for Applications Title III Immigrant Education Subgrant Program Web page at Direct funded, consortia, and private school directories: –Title III Notice of Apportionments 2013–14 Web page at

TOM TORLAKSON State Superintendent of Public Instruction 777 Cash Management Data Collection System Most recent reporting period –October 10–31, 2013 Next reporting period –January 10–31, 2014 The CDE’s Federal Cash Management Web page: Cash Management Data Collection contact: Karen Almquist, Education Fiscal Services Assistant, by phone at or by at:

TOM TORLAKSON State Superintendent of Public Instruction 888 Title III Apportionments Fiscal Year First payment: –Currently being processed for eligible LEAs that have a cash balance that warrants a release –Apportionments based on cash balance submitted Difference between 25% of LEAs annual entitlement and cash balance up to entitlement amount –Allocations for prior year grant award(s) paid first, unless authority to obligate funds has expired

TOM TORLAKSON State Superintendent of Public Instruction 999 Reporting for Title III Apportionments Fiscal Year Payment information: –The CDEs No Child Left Behind Title III, Immigrant and LEP Programs Web page at Last opportunity to report cash balances for FY 2011–12 funds: –October 10–31, 2013 –Remaining funds set to revert permanently

TOM TORLAKSON State Superintendent of Public Instruction 10 Title III Apportionments Fiscal Year Fourth payment released: September 2012 –Warrants should have been received by county treasurers

TOM TORLAKSON State Superintendent of Public Instruction 11 CARS Winter Collection Targeted Release: January 15, 2014 Due Date: February 28, Data Collection (Reporting) o Title III, Part A Immigrant YTD Obligation Report, 27 Months o Title III, Part A LEP YTD Obligation Report, 27 Months

TOM TORLAKSON State Superintendent of Public Instruction 12 End of Year Expenditure Reports (1) End of year expenditure reports collected via CARS Winter Release ( months Obligation): –Due January 15 through February 28, 2014 –Late submission: Contact Patty Stevens at immediately Obligations: –Liquidated no later than 90 days after the funding period (September 30) ends

TOM TORLAKSON State Superintendent of Public Instruction End of Year Expenditure Reports (2) An LEA should only report for the year(s) in which it was funded directly or lead a consortium. This report must reflect the total or year to date obligations, not just those made since the previous reporting period. 13

TOM TORLAKSON State Superintendent of Public Instruction End of Year Expenditure Reports (3) Expenditure reporting is collected via the Consolidated Application and Reporting System (CARS). For additional information please visit the CDE CARS Web page at 14

TOM TORLAKSON State Superintendent of Public Instruction –14 Immigrant Student Data LEAs: Certify student information files accurate via California Longitudinal Pupil Data Achievement System (CALPADS) –Spring certification window –CALPADS Service Desk: or Private Schools: Student National Origin Report –January/February 2013 (only use Fall data)

TOM TORLAKSON State Superintendent of Public Instruction 16 Immigrant Student Definition Elementary and Secondary Education Act (ESEA), sections 3301(1) and (6) Age three through 21 Were not born in any state or commonwealth –Each of the 50 states –The District of Columbia –The Commonwealth of Puerto Rico (this means you cannot report students from Puerto Rico as immigrant) Have not been attending one or more schools in any one or more states for more than three full (cumulative) academic years

TOM TORLAKSON State Superintendent of Public Instruction –14 Immigrant Program Private School Participation Notification sent to local educational agencies (LEAs) via November 2013 Participating Private Schools: –The California Department of Education’s (CDEs) Request for Applications Title III Immigrant Education Subgrant Program Web page at –The CDEs Title III Notice of Apportionments 2013–14 Web page at Memorandum of Understanding –Immigrant: To be completed by December 6, 2013

TOM TORLAKSON State Superintendent of Public Instruction 2013–14 LEP Program Private School Participation LEAs must assess students to identify annually Private School determines the exit (reclassification) criteria Funding based on number of identified students served the previous school year LEA may not impose their own requirements on private schools 18

TOM TORLAKSON State Superintendent of Public Instruction 2013–14 LEP Program Private School Participation The LEA must provide meaningful consultation –A Memorandum Of Understanding (MOU) should be developed before the beginning of the school year –Products or services are identified on the MOU –Never forward funds 19

TOM TORLAKSON State Superintendent of Public Instruction 20 Title III Fiscal and Program Contacts LEP –Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, or –Program Questions: Geoffrey Ndirangu, Education Programs Consultant, or Immigrant –Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, or –Program Questions: Sandra Covarrubias, Education Programs Consultant, or

TOM TORLAKSON State Superintendent of Public Instruction 21 English Learner Program Federal Program Monitoring (FPM) Sonia Petrozello Bilingual/Migrant Education Consultant

TOM TORLAKSON State Superintendent of Public Instruction Focal Points of the FPM EIA-LEP (carry-over) On line FPMs begin in February Revisions to EL Instrument for –Will incorporate recent changes

TOM TORLAKSON State Superintendent of Public Instruction 23 California English Language Development Standards Implementation Plan Sandra Covarrubias Education Programs Consultant

TOM TORLAKSON State Superintendent of Public Instruction The California English Language Development (CA ELD) Standards Implementation Plan is a living document that will be updated as new resources and information develop. In December 2013, the final CA ELD Standards Implementation Plan was presented to Governor Brown and the California State Legislature. The CA ELD Standards Implementation Plan with the letter to the Governor is posted online at: For questions regarding the CA ELD Standards Implementation Plan please contact: Sandra Covarrubias, LPLO Consultant

TOM TORLAKSON State Superintendent of Public Instruction 25 California Department of Education Biliteracy Program Directory Update Serene Yee Education Programs Consultant

TOM TORLAKSON State Superintendent of Public Instruction 26 The New CDE Biliteracy Program Directory Web page is located at: (formerly known as the Two Way Bilingual Immersion (TWBI) Directory) Please visit the web site to find: –A letter to the LEAs regarding the update of the Biliteracy Program Directory –Supporting documents (instructions on how to update and/or register a school) –FAQs –The TWBI Program directory –Biliteracy Language Resources For further questions or assistance, please contact or Serene Yee at