FCOE English Learner Network December 19, 2013 FCOE Building Room 101T 1

FCOE English Learner Network 8:00-8:30am Breakfast…Special Thanks to: Achieve 3000 Sabrina Hernandez, Representative 8:30-11:00 Update on Assessment Transition and Reclassification of English Learners Policy Title III Update Assessment and Accountability Update: Smarter Balanced Field Test and Impact on Adequate Yearly Progress (AYP), Academic Performance Index (API), and Annual Measurable Achievement Objectives (AMAOs) 11:00-11:30am ·Presentation from Achieve 3000, Sabrina Hernandez 2

Language Policy and Leadership Office Updates Bilingual Coordinators Network December 10-11,

4 4 Title III Program and Funding Geoffrey Ndirangu Sandra Covarrubias

Funding Requirements Per Title III, section 3114: for a fiscal year, eligible LEAs must have a plan in accordance with Title III section 3116 to receive Title III Funding (LEP & Immigrant) –LEAs shall describe programs and activities proposed to be developed, implemented and administered under the subgrant –Plan shall describe how the LEA will use subgrant funds to meet all annual measurable objectives 5

–14 Sub-grantee Awards 2013–14 Title III, Part A per pupil amounts: –Limited English Proficient (LEP): $93.32 –Immigrant: $93.32 LEP & Immigrant funding Notification was posted on RFA pages in October. LEA were notified through list serve. Spending authority as of July 1, 2013

7 77 Maintenance of Effort Full allocation will be received only if expenditures of state and local funds for preceding fiscal year (FY) are at least 90 percent of expenditures for the second preceding fiscal year Maintenance of Effort (MOE) Failure: –LEA allocations are reduced in exact proportion by which expenditures are below 90 percent level MOE requirement contact: –Julie Brucklacher by phone at or by e- mail at

–14 Allocation Amounts Funding amounts, including MOE reductions: –LEP: The CDEs Request for Applications Title III LEP Student-Subgrant Program Web page at –Immigrant: The CDEs Request for Applications Title III Immigrant Education Subgrant Program Web page at Direct funded, consortia, and private school directories: –Title III Notice of Apportionments 2013–14 Web page at

9 99 Cash Management Data Collection System Most recent reporting period –October 10–31, 2013 Next reporting period –January 10–31, 2014 The CDE’s Federal Cash Management Web page: Cash Management Data Collection contact: Karen Almquist, Education Fiscal Services Assistant, by phone at or by at:

10 Title III Apportionments Fiscal Year First payment: –Currently being processed for eligible LEAs that have a cash balance that warrants a release –Apportionments based on cash balance submitted Difference between 25% of LEAs annual entitlement and cash balance up to entitlement amount –Allocations for prior year grant award(s) paid first, unless authority to obligate funds has expired

11 Reporting for Title III Apportionments Fiscal Year Payment information: –The CDEs No Child Left Behind Title III, Immigrant and LEP Programs Web page at Last opportunity to report cash balances for FY 2011–12 funds: –October 10–31, 2013 –Remaining funds set to revert permanently

12 Title III Apportionments Fiscal Year Fourth payment released: September 2012 –Warrants should have been received by county treasurers

13 CARS Winter Collection Targeted Release: January 15, 2014 Due Date: February 28, Data Collection (Reporting) o Title III, Part A Immigrant YTD Obligation Report, 27 Months o Title III, Part A LEP YTD Obligation Report, 27 Months

14 End of Year Expenditure Reports (1) End of year expenditure reports collected via CARS Winter Release ( months Obligation): –Due January 15 through February 28, 2014 –Late submission: Contact Patty Stevens at immediately Obligations: –Liquidated no later than 90 days after the funding period (September 30) ends

End of Year Expenditure Reports (2) An LEA should only report for the year(s) in which it was funded directly or lead a consortium. This report must reflect the total or year to date obligations, not just those made since the previous reporting period. 15

End of Year Expenditure Reports (3) Expenditure reporting is collected via the Consolidated Application and Reporting System (CARS). For additional information please visit the CDE CARS Web page at 16

–14 Immigrant Student Data LEAs: Certify student information files accurate via California Longitudinal Pupil Data Achievement System (CALPADS) –Spring certification window –CALPADS Service Desk: or Private Schools: Student National Origin Report –January/February 2013 (only use Fall data)

18 Immigrant Student Definition Elementary and Secondary Education Act (ESEA), sections 3301(1) and (6) Age three through 21 Were not born in any state or commonwealth –Each of the 50 states –The District of Columbia –The Commonwealth of Puerto Rico (this means you cannot report students from Puerto Rico as immigrant) Have not been attending one or more schools in any one or more states for more than three full (cumulative) academic years

–14 Immigrant Program Private School Participation Notification sent to local educational agencies (LEAs) via November 2013 Participating Private Schools: –The California Department of Education’s (CDEs) Request for Applications Title III Immigrant Education Subgrant Program Web page at –The CDEs Title III Notice of Apportionments 2013–14 Web page at Memorandum of Understanding –Immigrant: To be completed by December 6, 2013

2013–14 LEP Program Private School Participation LEAs must assess students to identify annually Private School determines the exit (reclassification) criteria Funding based on number of identified students served the previous school year LEA may not impose their own requirements on private schools 20

2013–14 LEP Program Private School Participation The LEA must provide meaningful consultation –A Memorandum Of Understanding (MOU) should be developed before the beginning of the school year –Products or services are identified on the MOU –Never forward funds 21

22 Title III Fiscal and Program Contacts LEP –Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, or –Program Questions: Geoffrey Ndirangu, Education Programs Consultant, or Immigrant –Fiscal Questions: Patty Stevens, Associate Governmental Program Analyst, or –Program Questions: Sandra Covarrubias, Education Programs Consultant, or

23 English Learner Program Federal Program Monitoring (FPM) Sonia Petrozello Bilingual/Migrant Education Consultant

Focal Points of the FPM EIA-LEP (carry-over) On line FPMs begin in February Revisions to EL Instrument for –Will incorporate recent changes

25 California English Language Development Standards Implementation Plan Sandra Covarrubias Education Programs Consultant

The California English Language Development (CA ELD) Standards Implementation Plan is a living document that will be updated as new resources and information develop. In December 2013, the final CA ELD Standards Implementation Plan was presented to Governor Brown and the California State Legislature. The CA ELD Standards Implementation Plan with the letter to the Governor is posted online at: For questions regarding the CA ELD Standards Implementation Plan please contact: Sandra Covarrubias, LPLO Consultant

27 California Department of Education Biliteracy Program Directory Update Serene Yee Education Programs Consultant

28 The New CDE Biliteracy Program Directory Web page is located at: (formerly known as the Two Way Bilingual Immersion (TWBI) Directory) Please visit the web site to find: –A letter to the LEAs regarding the update of the Biliteracy Program Directory –Supporting documents (instructions on how to update and/or register a school) –FAQs –The TWBI Program directory –Biliteracy Language Resources For further questions or assistance, please contact or Serene Yee at

FCOE EL Network Spring 2013 Time and DateLocation Thursday April 4, :30-11:30am FCOE Building Room 101T Thursday May 23, :30-11:30am FCOE Building Room 101T 29