Benchmarking State Buildings Mike Langley, Dept. of General Services (DGS) Karen Herter, Heschong Mahone Group (HMG) March 12, 2007

PART 1 Benchmarking Overview

March 12, Benchmarking Defined Benchmarking is the documentation of building energy use over time (e.g. monthly) “…a beginning step in managing a building’s energy cost, one that should motivate the building’s owner or manager to take actions to improve the building’s energy profile.” (CEC 2005) Benchmarking System for California Commercial Buildings - Plan, Timetable, and Recommendations, CEC Report CMF CMF, September, 2005

March 12, How is benchmarking useful? Portfolio Manager gives users the ability to:  Track energy use over time  View facility information in customized reports  Share your facility information with Agencies and the State  Apply for an Energy Star Building label Portfolio Manager gives the state the ability to:  View and aggregate energy use by Agency or State  Track State performance goals (e.g. 20% reduction goal)

March 12, Benchmarking Task #1 Annual energy usage “baseline”  Provide: Facility info and energy data  Receive: Normalized source kBtu/ft 2 California State baseline year is 2003 Use to track 20% energy reduction goal

March 12, Tracking Reduction Goals

March 12, Benchmarking Task #2 Energy Performance Rating  Percentile score between 1 and 100  Normalized by weather, building size, location, etc. 75+ for Energy Star Buildings Award Use to compare buildings to each other

March 12, Comparing Buildings Likely candidates for efficiency improvements

March 12, Other Benchmarking Benefits Track efficiency improvement effects Track multiple energy & water meters Customize meter names and info Monitor energy and water costs Share building data Set investment priorities

PART 2 California Benchmarking Process

March 12, Process Flow Account info 1 State Agencies/ Departments Department of General Services (DGS) Facility names & addresses Square footage Account info 3 U.S. EPA Portfolio Manager 4 Energy use Utilities 2 Data request Account info

March 12, State energy account info Please assign staff responsible for benchmarking and send contact info to Mike Langley at DGS  DGS will provide you with a list of your State facilities based on the State Property Inventory list

March 12, State energy usage data XML-capable utilities  Automated monthly upload (best) Participating non-XML utilities  Utility-provided Excel spreadsheet (okay) Non-participating, non-XML utilities  Customer-entered energy-bill data (ouch) We are doing everything possible to avoid this last option

March 12, a. Data Release Forms (1) Required to automate XML data upload XML-capable utilities:  PG&E, SDG&E, SoCalGas, SCE, SMUD  LADWP waiting on system upgrades Send  Wet signature to your account representative  Copy to DGS Available at: 

March 12, a. Data Release Forms (2)

March 12, a. Data Release Forms (3) ARVIN AREA OFFICE 317 CAMPUS DRIVE ARVIN, CA BAKERSFIELD OFFICE 3120 F STREET BAKERSFIELD, CA BAKERSFIELD OFFICE 3120 F STREET BAKERSFIELD, CA Facility NameAddressService ID

March 12, Facility Name Meter Name Start Date End Date Energy UseCost Caltrans DO Caltrans DO Caltrans DO Caltrans DO Caltrans DO b. Data Request Forms DGS has drafted a letter for non-XML utilities Excel spreadsheet with meter data available through Portfolio Manager’s “Update Multiple Meters” link

March 12, Summary of Agency Tasks Please complete the following:  Assign staff and send contact info to Mike Langley at  Get data template, fill in required energy account info and return to Mike Langley  Send data release forms to XML utilities  Send data request forms to non-XML utilities …according to the following Schedule…

March 12, Schedule AgencyDept.Bldgs.Data Mar-07BTHDMV~100Yes Apr-07CDCRCDCR,YA~50Yes May-07RA, SCSARB, CDF, CCC, DFG, DPR, DWR, SJRC, SLC, SMMC, DGS ~770Some Jun-07BTH, MIL CDE, DFA, DOJ, DVA, EPA, HHS, LWD, SCS CHP, DOT, HCD, MIL CDE, CLC, CON, CSC, DAA, DCA, DDS, DFA, DHS, DMH, DOJ, DOR, DOT, DPR, DVA, DWR, EDD, EXPO, HCD, LEG ~680None

March 12, Contact Information Karen Herter, Ph.D. Senior Program Analyst (916) HESCHONG MAHONE GROUP, INC Fair Oaks Blvd. #302 Fair Oaks CA, Mike Langley Green Team (916) State of California Dept. of General Services rd St., 8 th Floor West Sacramento, CA 95605