Making Education Data Available to Educators and the Public 25 th Annual MIS Conference San Diego, California Thursday, February 15, 2012 Karl Scheff & Nancy Sullivan CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction

CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Agenda  Introductions  CDE’s DataQuest site  Ed-Data site  Ed-Data site School Accountability Record Card Service  Questions MIS Presentation 2

CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction DataQuest MIS Presentation 3

Tom Torlakson, State Superintendent of Public Instruction DataQuest Goals  Internet access to educational data for California’s K-12 Public Schools  Different levels, years, and subjects  Most reports are single subject with some detail  Audience: public, legislature, media, CDE staff, school district staff, researchers, parents, governmental, and public agencies MIS Presentation 4

Tom Torlakson, State Superintendent of Public Instruction DataQuest Details  Uses MS-SQL database to produce reports  Reports and topics can be added easily  Additional years can be added easily  Development tools include:  ASP.NET report  Internal Classic ASP report  External URL constructed from the user’s choices MIS Presentation 5

Tom Torlakson, State Superintendent of Public Instruction DataQuest – Reports are data-driven Each row represents a specific report for one or more years and can be easily enabled or disabled by changing a row attribute MIS Presentation 6

Initial Screen used to determine user choices: First choice: “Level” of Report

User selects report “Subject” from subjects available in DataQuest

User selects year of data from list of available years

User selects specific report from list of available reports for previously selected level, subject, and year. MIS Presentation 10

User selected report displays. Note options – user may select another report, or year, or drill down to one of 58 California counties

Statewide Enrollment report by county Click on “Butte” to Drill down to Butte County

County Enrollment report for Butte County by district. Click on “Chico Unified” to drill down to Chico Unified School district.

District Enrollment report for Chico Unified by school

Tom Torlakson, State Superintendent of Public Instruction DataQuest – Contact Information  Karl Scheff:   Phone (916)  Donna Rothenbaum   Phone (916)  Sai Yu   Phone (916) MIS Presentation 17

Ed-Data MIS Presentation 18

Website launched in Designed to offer educators, policy makers, the legislature, parents, and the public quick access to timely and comprehensive data about K-12 education in California. Operated through a partnership with the California Department of Education, EdSource & the Fiscal Crisis & Management Assistance Team. FCMAT's California School Information Services (CSIS) hosts and maintains the site. Background MIS Presentation 19

Ed-Data Demo MIS Presentation 20

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Ed-Data School Accountability Report Card Service MIS Presentation 31

School Accountability Report Cards Requirements and Background MIS Presentation 32

State law passed on November 8, 1988 required School Accountability Report Cards (SARC) The purpose of the report card is to provide information about each public school SARCs can be an effective way for a school to report on progress in achieving goals SARC can be used to evaluate and compare schools on a variety of indicators Requirements & Background MIS Presentation 33

State law requires that the SARC contain all of the following: – Demographic data – School safety and climate for learning information – Academic data – School completion rates – Class sizes – Teacher and staff information – Curriculum and instruction descriptions – Postsecondary preparation information – Fiscal and expenditure data Requirements & Background MIS Presentation 34

NCLB requires that SARCs contain: – reports concerning the "adequate yearly progress" of students in achieving state academic achievement standards; – Title 1 Program Improvement; – graduation rates at the secondary level; and, – the extent to which "highly qualified" teachers are teaching core academic subjects. Requirements & Background MIS Presentation 35

In 2000, SB 1632 required CDE to: – Recommend to the State Board of Education (SBE) a standardized SARC template – Post the completed and viewable template on the Internet – Recommend to the SBE a set of standardized definitions for required data elements – Maintain links to the SARCs posted on the Internet CDE published SARC templates following SB 1632 CDE pre-populated templates with data available to the State even though this was not required by law Requirements & Background MIS Presentation 36

Due to budget cuts, CDE discontinued this service in FY which placed a substantial burden on districts CDE evaluated options and recommended using the Ed-Data site to make SARC templates available because: – Ed-Data already had much of the data used for the SARC – The partnership had demonstrated success in transforming data into useful information – Leveraging the partnership in this way is an effective use of existing resources Requirements & Background MIS Presentation 37

Ed-Data SARC Demo MIS Presentation 38

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To learn more about: Ed-Data or Ed-Data SARC services visit: SARC requirements visit: For More Information MIS Presentation 59