Capturing results and analysis

The key question for analysis is – what do you want to get out of the workshop? Ketso is a tool to capture ideas – it doesn’t do your analysis for you. It does, however, help participants to structure and interact with the data, so capturing the patterns and use of icons are important. (take pictures!) We have tools to help you to collate, synthesise and explore the data in different ways, but you need to work out what you are looking for and play with the data What else doesn’t Ketso do? Remind you of who was at the workshop – you need to keep track and take notes Record everything that is said – again, you may need to take notes or record sessions to get supplementary data

Top hints Capturing the results and preparing the kit for re-use Ketso washes clean in water!

Top hints Capturing the results and preparing the kit for re-use Ketso washes clean in water! You can take pictures of a Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more). Taking a picture helps to capture the key patterns and relationships!

Top hints Capturing the results and preparing the kit for re-use Ketso washes clean in water! You can take pictures of a Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more). For writing-up the results download from Ketso website an Excel spreadsheet (for both the tree-like Ketsos and the Ketso Grid) or Word document (simple but not much analysis possible)

Top hints Capturing the results and preparing the kit for re-use Ketso washes clean in water! You can take pictures of a Ketso, taking a picture of each quadrant as well as an overview of whole felt. You need a decent quality camera (8 mega pixels or more). For writing-up the results download an Excel spreadsheet or Word document. You may only want to write up the ideas with icons (key points).

Surprising patterns can emerge

Big Society and the Environment

Surprising emergent themes

Iterative process – all ideas shown against the research themes EU FP7 SMARTest research 159 ideas – type up finished later

Iterative process – first pass at themes for discussion in EU funded research meeting 42 ideas – just those with ticks by them (done during the workshop)

Iterative process – all ideas shown against the workpackage teams (one team per felt)

Planning a Ketso Workshop

Top hints Planning a workshop Run a practice workshop You do need to plan for your workshop! Think through what the different coloured leaves will represent (e.g. what questions you will be asking) Think how (and if) you will use the branches to provide themes to add some structure the workshop There are lots of resources on Ketso website to help you

Basic structure of a Ketso workshop A series of questions asked in sequence, using the coloured leaves for different questions (we call these the Ketso Seeds) Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

The most commonly used Ketso Seed

The core Ketso Seeds Look forward & Plan Review & Reflect Discuss & Share Learn - Beginnings Learn - Review

Very slight variation on Look forward Seed – for looking backwards

Useful for asking for feedback (e.g. of project or strategy) as well as general exploration of ideas

Start with what people know – and help them to relate that to what you are teaching

Useful after a training session or a course, focus on content / skills & what to do with them

Which seed? Which seed from the hand outs in front of you seem to be the most useful? Do you need to adapt them? There are a few adaptations for specific context shown on your hand outs as examples.

Basic structure of a Ketso workshop A series of questions asked in sequence, using the coloured leaves for different questions Plus the 'trunk', the core focus, which is written on the centrepiece, and (often) 'branches', which give themes to help structure the workshop.

Useful after a training session or a course, focus on content / skills & what to do with them

Advantages of pre-prepared branches Greater likelihood of covering all of the key themes - the branches can 'stretch' people's thinking Easier and quicker for groups to compare the emerging ideas between tables and learn from each other Easier to syntheise ideas from several groups (especially important if running a series of workshops) It can take less time, as people start to place ideas against themes instead of spending time developing themes Providing a degree of structure and a framework can spark more creativity and ideas, as the branches themselves suggest new avenues of thought

Remember to leave the felt folded whilst participants start to develop their ideas

Then ask participants to see where the ideas fit once the felt is unfolded

Advantages of blank branches Allows you to explore an idea with no preconceived framework More possibility for surprising emergent themes Participants can feel more ‘ownership’ of the themes (but these may not be shared amongst the group if there is more than one table) Quicker to prepare for a workshop (as you don't need to think of themes or write them up in advance) However, the process takes longer and the discussion may lack focus. It is more difficult for groups to quickly compare ideas and to synthesise key points.

Developing branches: has it done before?

Developing branches: is there a good report / ideas from a strategy you can use?

Developing branches: is there a widely used framework out there?

And yes, googling is a good place to start! No slides for the stages of this workshop You can do it, but it is nice to have the slides! And you can download them from the website and adapt them to your needs

Developing branches: talking to the people you are working with

Developing branches: do a practice workshop with blanks (& always a good idea to test your branches)

Developing branches: refine and develop over time

Where to go for more help – a guide to resources under ‘Make the most of your Ketso’

Which branches? Is there a branch set that will work for your workshop? Brainstorm branches onto comments cards If there is time – do a little test, what sorts of ideas are likely to come up? Do they fit? How do the branches structure your thoughts? Is there anything missing?

A few more hints on branches We do tend to find that 6 branches works well And don’t forget to leave at least one blank branch! There are spare branches on the back, you can add as you go along It can be nice to have a floating branch for things that don’t fit You may have to adjust as you go along

Facilitation reminder Remember to unfold the branches after people have started with leaves People develop their ideas before they see structure Then see how their ideas fit with your structure You may have to reassure people that it is OK if their ideas don’t fit Can they develop some now that do fit? Do you need a new branch / different branches? Compare your experience of the first practice workshop and the mini Ketso facilitation exercises

BASICS of planning a workshop – what do you think this acronym might stand for? B A S I C S

Workshop BASICS BASICS – Beginnings BASICS – Activities BASICS – Sequencing BASICS – Inputs BASICS – Conclusions BASICS – Skippables, squashables and supplements

BASICS Beginnings Activities

Enhancing the student experience

BASICS Beginnings Activities Sequencing

Health and wellbeing in a time of change

BASICS B eginnings A ctivities S equencing I nputs

Emergent themes – researchers search for themes from ideas

Speed exercise using colours to ask different questions only, some clustering

Emergent themes

BASICS B eginnings A ctivities S equencing I nputs C onclusions

Health and wellbeing example

BASICS B eginnings A ctivities S equencing I nputs C onclusions S kippables, squashables and supplements

Top hints Preparation and practicalities Make sure that you will have enough space and tables and chairs for people to be able to use Ketso at the venue! Check for disabled access and how people will get there. Plan for how many felt workspaces you need – dividing the expected number by 6 allows for extra people on the day. Again, there are checklists on the Ketso website to help you with the practicalities at each stage. Look at the resources under ‘Make the Most of your Ketso’ from the home page.

Where to go for more information?

Top hints for running a workshop Get off to a good start Introduce aims and how to use each piece of Ketso clearly Keep everyone engaged Make sure everyone has a pen and some leaves (do often) Think then share - at each stage give people time on their own to develop their ideas before sharing them Make sure people take turns to place their leaves Keep it simple Use one colour leaf at a time Start with the felt folded over, open after some ideas are developed and ask people to see where their ideas fit Have a blank branch so new themes can emerge!