Academic Department Chairs Organization 02/14/13

Agenda iCAT Objectives CedarCrestone Overview Project Scope and Timeline iCAT Update Faculty Workload Project Update Questions

improving Campus Applications & Technology iCAT is a set of 12 new and exciting projects that will be completed over the next months. These projects will eliminate some of our paper based forms like timesheets, purchase requisitions and travel authorizations. We’ll be addressing faculty needs for better reporting and scheduling systems. Most exciting of all, we’ll be putting in a new portal for everyone. A single window to campus systems.

iCAT Objectives "By modernizing our day-to-day business processes and information, the university will ultimately increase efficiency, transparency and accountability." CWU President James L. Gaudino Through iCAT we will improve our administrative services and the support that we provide our stakeholders by: Making daily operations (work) easier for departments and ourselves Spending more time on higher value activities Using leading business practices Improving customer support while maintaining appropriate controls and financial management

Who Is CedarCrestone Founded in 1981, HQ in Alpharetta GA 700+ consultants and growing Highly experienced workforce Higher Education specialization 200 consultants in our HE Practice More than 1000 HE projects completed on time and within budget since 1997 More than 300 Colleges and Universities served Financially healthy Comprehensive service offerings Full business life cycle approach CedarCrestone has worked with Central Washington University since 2002 in supporting our HCM, FMS, and CS systems and business processes.

Project Scope iCAT Project Scope Upgrade Oracle 11G Rev 2 for Human Capital Management (HCM) and Campus Solutions (CS) - Complete Human Capital Management (HCM) to v9.2 Financial Management System (FMS) to v9.2 PeopleTools to 8.52 for all PeopleSoft instances PeopleSoft Enterprise Portal Employee/Faculty Content Student Content Financials Content Implementation of Portal to serve as information hub for faculty, staff and students Faculty Workload and Activity Reporting Implement system to facilitate workload planning and activity reporting

Project Scope - continued iCAT Project Scope Online Travel Authorization Online form/process using workflow to route for review, approval and processing for faculty, staff and student business travel Online Purchase Requisition Online form/process using workflow to route for review, approval and processing to issue purchase order FMS Planning and Budgeting Implementation of Planning and Budgeting with workflow to replace custom budget planning system

Project Scope - continued iCAT Project Scope Time & Labor Implementation of Time & Labor with workflow for staff and students eProfile Implementation of eProfile to replace portions of third- party electronic Personnel Action Form (ePAF) ePAF (Workflow) Automation of the remaining portions of the ePAF with workflow eCompensation Implementation of eCompensation to replace manual merit increase processes

Project Timeline

Where We Are Today Contracted and Engaged CCI Services –Consultants on-site currently –More consultants joining the team as projects evolve iCAT Communications –Website available at: – –Central Today Projects underway and progressing well for: –Application Portal –Faculty Work Load & Activity Reporting –Online Travel Authorization

Faculty Workload Project Team NameRole James BusalacchiProject Sponsor / Director – HR/Faculty & Labor Relations James DePaepeDirector for the Office of Research, Evaluation, and Assessment Stevan DeSoerChief Human Resource Officer Tim DittmerChair and Associate Professor, Economics George DrakeChair and Professor, English Tim EnglundProfessor/Chair Mathematics Jill HernandezHRIS Manager Stephen HussmanProfessor, Chair of Library Services and University Archivist Michael JacksonProfessor/Chair Physics Kirk JohnsonProfessor and Dean, College of the Sciences Laura MilnerAssociate Dean, College of Business Martha KurtzProfessor/Chair Science Education Sue NoceProject Manager Ian QuitadamoAssociate Professor Biological Sciences / Science Education Ravae RossmaierAACSB Accreditation Assistant Gene ShodaiCAT Project Manager Jeff StinsonAssociate Professor and Chair, Marketing Department of Management

Faculty Workload & Activity Reporting Completed Discovery & Requirements –Consultants on-site in Dec for Requirements Sessions –Current Practices and Systems Fit/Gap Analysis –Report Created, Reviewed and Recommendation Formed –Submitted to Enterprise Team Approval RFP –Created the RFP / Issued Feb 1 st –Closes Feb 28 th –Evaluation Committee is Being Formed

Faculty Workload & Activity Reporting Next Steps –Vendor Selection RFP Response Evaluation Vendor Demos Vendor Contract –Implementation Collaborative Planning Configuration Data Conversion/Population Testing & Training Deployment

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