September 12, 2013 Glenwood-Lynwood Public Library District

Projects completed June - August 2013 ILS Search Strategic Plan Update Upcoming Projects

ILS Selection Progress See Quarterly packet info Network Infrastructure Domain Name Changes Underway 3 rd Party Integration Changes Underway Prep for Millennium Upgrade R Test Server Millennium Upgrade Scheduled

 5 Proposals received:  Equinox  Innovative  Polaris  SirsiDynix  VTLS  All posted online as Member’s Only documents  See “ILS Search” menu from SWAN website

 7 Task Force Groups formed  CHAIR: library member  LIAISON: ILS Committee member  REPS: self-nominated & selected by ILS Committee  Meetings Underway  Purpose of the Task Force Groups 1. Understand RFP Questions 2. Draft ILS Demonstration Questions 3. Attend October Demos 4. After Demos, Make a Selected Vendor Recommendation to SWAN ILS Committee

SWAN Member Libraries 77Members SWAN Board 7 Reps ILS Committee 9 Reps Acquisitions 5 Reps System Administration 6 Reps Directors 5 Reps OPAC 7 Reps Cataloging 6 Reps Reports 5 Reps Circulation 7 Reps Task Force Groups 9 SWAN Staff 6 Library Directors 35 Library Staff Total 50 people!

 Guidelines Reminder for All SWAN Libraries:  5 Proposals now posted on SWAN website  Do not share with anyone outside your library  If any vendors contact you or ask questions, refer to Aaron Skog  Avoid bias or giving a vendor a “leg up”  Past tactics for consortia include letters from current vendor, out-of-the-blue phone calls

Completed: Memo #1: Introduction & Overview of project, goals, new list of IT contacts shared Memo #2: New Millennium installer with R2009B.1.5 & Hostname: 1 week deadline to complete Shutdown old MLS/SWAN website Prepare SSL certificates Memo #3: List Migration

Upcoming 8 Memos  Memo #4: List new websites using *.swanlibraries.net domain  Announce new internal IP address  Steps for 3 rd Party Self-checks  Q&A Meeting closer to network cutover  Two meetings  Recorded for later viewing online

SWANTech website Memos archived Installer information FAQ’s

Goal: Production Upgrade Fall 2013 Library Testing (SWAN & Library Experts, Partners) Create Documentation (SWAN Staff) Review Bug Fixes, Features (SWAN staff) Test Server Upgrade to R2011 Scheduled (Sept) Fixed Test Server Print Template Issue (May – Aug) Preparation for Millennium R Upgrade (latest release)

Starting Aug 19 th, Elmhurst patron holds blocked, Ptypes converted Last day on SWAN September 2 nd Checking in SWAN library material until mid-Oct THE END

See “SWAN STRATEGIC PLAN PROGRESS REPORT: YEAR-ONE” in Quarterly Packet Available on SWAN Website Monthly Board Reports Progress Report Each September 9 Goals Total, Underway in 3-year Plan:

Goal #1: Recommend direction for SWAN integrated library system (ILS) platform Goal #2: Utilize new SWAN Research & Development staffing position to allow SWAN to investigate new features and services Goal #3: Build a robust infrastructure for integrated access to electronic content, resources, and providers Goal #4: SWAN will research and analyze the current environment and make recommendations on a new model. We will build a coalition for change across the state. Goal #5: SWAN will have completed a cost-benefit analysis of member needs resulting in the development & implementation of centralized consortia services. Goal #6: Encourage library director & administrator participation Goal #8: Enhance patron’s’ use of SWAN and support of SWAN

Complete Network Changes  Old MLS domain must end (mls.lib.il.us)  Move to independent network within RAILS data center (currently mixed in with RAILS Burr Ridge office network)  Ensure integration of 3 rd party services  Complete external & internal IP address changes

Millennium Acquisitions workshop: October Geared to SWAN libraries already licensed 59 licensed: 15 using, 44 possible User-centered approach Hands-on, Using Scenarios Stress-free

Complete ILS Selection Final Recommendation SWAN Board Approval Contract Negotiation Cost Approval By 77 Directors

OLD METHOD  Stop Using the URL:  DISCONTINUED NEW WEBSITE METHOD  Use the support.swanlibraries.net website  Works from any browser, anywhere

 October 8 COTW: CANCELLED  November 12 COTW: Midlothian  Quarterly Dec 5: Prairie Trails Public Library District

 End of Executive Director report  Look for this presentation here: