2 April 2008 “Together in the Service of the Hujjaaj” 1 OVERSIGHT COMMITTEE OBJECTIVE: TO ACHIEVE A SUSTAINABLE AND TRANSPARENT HAJJ AND UMRAH REGULATORY ENVIRONMENT FOR SOUTH AFRICAN MUSLIMS FOR 2008 AND BEYOND; SAHUC AND HAJJ WATCH WORKING IN A COLLABORATIVE PARTNERSHIP ACHIEVED AGREEMENT IN SEVEN CRITICAL AREAS OUTCOMES TO DATE: THE PROJECT MANAGEMENT TEAM (PMT), CONSISTING OF A MEMBER FROM HAJJ WATCH AND SAHUC EACH, HAS FACILITATED AN AGREEMENT IN THE SEVEN TASKS AND IN ADDITION PREPARED A PLAN FOR HAJJ 2008 HIGHLIGHTING CRITICAL AREAS FOR OVERSIGHT COMMITTEE APPROVAL ENSURING JOINT DECISION MAKING

2 April 2008 “Together in the Service of the Hujjaaj” 2 PROPOSED PROCESS WE ARE HERE

2 April 2008 “Together in the Service of the Hujjaaj” 3 ACHIEVEMENTS TO DATE 1. SUCCESSFUL MEETINGS BETWEEN OC PARTNERS 2. WRITTEN AGREEMENT (T.O.R) “TO ACHIEVE A SUSTAINABLE AND TRANSPARENT HAJJ AND UMRAH REGULATORY ENVIRONMENT, FOR SOUTH AFRICAN MUSLIMS FOR 2008 AND BEYOND.” 3. COLLABORATIVE APPROACH BETWEEN SAHUC, HW & DFA 4. PARALLEL PROCESS I.E. SIMULTANEOUS ACTIONS CONSISTING OF THE COLLABORATIVE PARTNERSHIP PREPARING FOR HAJJ 2008 AND “THE PROJECT” IMPLEMENTATION 5. PUBLIC PARTICIPATION PROCESS CONDUCTED BY THE PMT 6. TASK TEAMS INCLUDING HW, SAHUC AND PUBLIC CONTRIBUTED TO THE 7 TASKS FOR OC ENDORSEMENT AND IMPLEMENTATION 7. AGREEMENT ON THE NEED FOR HW & SAHUC TO RESOLVE THE HAJJ DILEMMA ( SA Consul Genl. Report on Hajj 2007 )

2 April 2008 “Together in the Service of the Hujjaaj” 4 THE SEVEN AREAS OF AGREEMENT 1. NEW HAJJ AND UMRAH REGULATORY FRAME WORK (DFA ENDORSEMENT REQUIRED) 2. ROLE OF GOVERNMENT (DFA ENDORSEMENT REQUIRED) 3. HUJJAAJ ACCREDITATION PROCESS 4. HAJJ MISSION OPERATIONAL PLAN 5. DISPUTE RESOLUTION PROCESS 6. SERVICE PROVIDER ACCREDITATION CRITERIA 7. FUNDING THE REGULATOR

2 April 2008 “Together in the Service of the Hujjaaj” 5 RISKS TO BE MANAGED 1. IT IS IMPORTANT THAT TASK TEAM PACKAGES ARE INCORPORATED AND ANY MODIFICATION THEREOF BE JOINTLY MODIFIED AS APPROPRIATE 2. DFA ARE REQUIRED TO ENDORSE THE OUTCOMES OF THIS COLLABORATIVE PROCESS BOTH FROM AN OC AND ITS GOVERNMENT TO GOVERNMENT RELATIONS, “AS THE SAUDI AUTHORITIES WOULD NOT RECOGNISE A HAJJ MISSION THAT IS NOT RECOGNISED BY THE DFA” – SEE CG HAJJ 2007 REPORT. 3. NO INDIVIDUAL NOR ORGANISATION HAS THE RIGHT TO EITHER USE THE AGREED PROJECT OUTCOME SELECTIVELY NOR UNILATERALLY CHANGE THE AGREED PROCESS

2 April 2008 “Together in the Service of the Hujjaaj” 6 IMMEDIATE HAJJ 2008 ACTIONS THE FOLLOWING PROCESSES SHALL BE CONDUCTED IN A COLLABORATIVE PARTNERSHIP AND BE IMPLEMENTED FOR HAJJ 2008, AS PER THE AGREEMENTS: 1. HUJJAAJ DISPUTE RESOLUTION 2. THE NATIONAL HUJJAAJ ACCREDITATION 3. THE HAJJ OPERATOR ACCREDITATION 4. THE PRELIMINARY HAJJ PROTOCOLS (5 MAY 2008)

2 April 2008 “Together in the Service of the Hujjaaj” 7 IDENTIFYING MILESTONES FOR OC APPROVAL [AWAITING SAHUC’S INPUT]