GSA Office of Motor Vehicle Management Acquisition & Fleet Management Kevin Gibson - Acquisition Branch Chief

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. Line up Mission You GSA Fleet Structure How/What we buy Fleet Terminology AFVs and LGHG Acquisition Process Questions & Answers The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. GSA Fleet Mission To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements GSA Fleet’s mission: To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements. To put it in simpler terms: To provide the right vehicle at the right price. We’ve been doing this since 1954. We want to be your first choice for vehicles. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE At the RIGHT PRICE With GREAT SERVICE!

10 Myths about Fleet Mgmt. March 2010 Gov’t Fleet Magazine #1 - Fleet Management is a part time job at best #8 - Strategic sourcing leave the fleet manager out of the decision making process #10 - Fleet Management is a dying profession as technology and outsourcing take the fleet managers place #9 - Fleet Management has changed drastically over the years and fleet managers have different more complex duties

STAND DO U U R D 1 S ?

STAND WE U R D 1 S

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. GSA Fleet Mission To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements GSA Fleet’s mission: To provide safe, reliable, low cost vehicle solutions assisting our customers to effectively and efficiently meet their mission requirements. To put it in simpler terms: To provide the right vehicle at the right price. We’ve been doing this since 1954. We want to be your first choice for vehicles. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

What was the name of the horse to have the fastest time ever run in the Kentucky Derby?

Secretariat with a time of 1 minute 59 2/5 seconds in 1973

Central Office Contacts   Ambulances, ADA Vans & IHS Milton Smith milton.smith@gsa.gov (703) 605-2937 Buses Stanley Milinski Stanley.milinski@gsa.gov (412) 294-4006 Amber Robles Amber.robles@gsa.gov (703) 605-2936 Manufacturer/Delivery Issues Stephanie Gresalfi Stephanie.gresalfi@gsa.gov (703) 605-2664   Medium & Heavy, Trailers, Wreckers, Rollbacks, & Refuelers Dan Mohn Daniel.mohn@gsa.gov (703) 605-1896 Ed Bretthauer Edward.bretthauer@gsa.gov (703) 605-2956 Garyson Hunt Garyson.hunt@gsa.gov (703) 605-3111 Vehicle Monitoring/Fleet Solutions Marianne Aiken fleetsolutions@gsa.gov 703-605-2846 Vehicle Buying (703) 605-CARS Vehicle.buying@gsa.gov Additionals Amber Robles Amber.robles@gsa.gov (703) 605-2936 AFVs/Funding (703) 605-2949 Sean Seymour Sean.seymour@gsa.gov (703) 605-9289 Semeon Pogossian Semeon.pogossian@gsa.gov (703) 605-5597 Agency HQ inquiries Stephanie Gresalfi Stephanie.gresalfi@gsa.gov (703) 605-2664 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

GSA Inventory by Region GSA Region Number of Vehicles 1 6,237 2 11,849 3 17,689 4 40,910 5 15,076 6 8,069 7 30,190 8 12,465 9 34,005 10 17,634 11 9,914 Grand Total 204,038 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Region 10 Region 1 Region 8 Region 5 Region 2 Region 6 Region 9 GSA Fleet Regional Map

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. GSA Current Inventory The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquiring Vehicles - Purchase We buy LOW BID/ BEST VALUE Required by regulation Ensures greatest discounts How we pay for vehicles Rates Vehicle Sales Proceeds AFV Surcharges The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

What is this?

…An “Armored” Car

Acquisition Cycle For every season there is a reason… Spring Vehicles Delivered Summer Customer Planning Fall Guidance Vehicle Contracts Awarded Ordering Begins In the summer planning for the following fiscal year begins. GSA Fleet Central Office meets with agency headquarters to discuss goals and policies. AFV Reconciliation is completed. Then in the fall the information gathered at the customer planning meetings is sent to the field. Vehicle Contracts are awarded. AFV incremental costs can be calculated. AFV Acquisition Package is sent out to GSA Fleet field offices. Then in the winter vehicle orders begin to be placed with manufacturers. Agency orders are review by headquarters and changes are made. In the spring vehicles begin to be delivered. Then we move into summer and the process starts all over again. Winter Orders Placed and Reviewed The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. 24

GSA Inventory by Fuel Type E85, Hybrid Gasoline-Electric, and other Alternative Fuel types are taking up a bigger part of the pie.

Low GHG 3,003 Low GHG 7,204 EPAct 92

How many horses are in a race at the Kentucky Derby?

20 Horses (maximum)

Acquisition Terminology AFV- Alternative Fueled vehicle GHG- Green House Gas PEV- Plug-in Electric Vehicle Incremental Cost- price difference between the lowest priced gas-fueled vehicle and the requested AFV of the same class. Surcharge – the monthly dollar amt. charged per vehicle to fund AFV incremental costs—surcharge Amt. set by Agency HQs. AFV Fund- The money an agency accumulates and uses to purchase alternative fuel vehicles, that is generated through a monthly surcharge that is spread over the cost of the entire Fleet as directed by EPAct 1992/1995 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquisition Terminology AUTOCHOICE- GSA Automotive’s Web-based tool for government-wide vehicle purchasing. AMP- GSA Fleet’s internal Web-based ordering tool CAM- A new, ordering tool accessed through Autochoice that will improve ordering process Federal Standards- specifications of vehicle requirements by SIN The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Acquisition Terminology Eligible Vehicle- a vehicle that meets the GSA Fleet’s replacement criteria Replaced Vehicle- an Eligible Vehicle that is ordered against Additional Vehicle – A vehicle that is not replacing a GSA Fleet leased vehicle…….could be replacing an Agency Owned Vehicle, a commercially leased vehicle or not be replacing any vehicle. Consolidated Vehicle – A vehicle that is owned by a customer agency one day and owned by GSA Fleet the next. Consolidation – An agency’s vehicles that are “assimilated” into GSA’s leased Fleet (GSA replaces roughly 1/3 of the fleet/year) The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Eligible Replacement Vehicles Minimum Replacement Guidelines Sedans: 3 years and 36,000 miles, 4 years and 24,000 miles, or 5 years any miles, or 75,000 miles any years Hybrid Sedans: 5 years and any miles Hybrid SUVs: 7 years and any miles Light trucks gas: 7 years or 60-65,000 Light trucks diesel: 8 yrs or 150,000 miles Medium trucks: 10 yrs 100,000/150,00 miles gas/diesel Other equipment: varies **The quantity of Vehicles replaced is determined by the availability of funding The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

VAM Agencies Plan to Decrease Fleet Size 9% Projected reductions - 31,964 vehicles through 2015 – 9% reduction The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Inventory Changes Planned (2011-2015) Agencies plan to acquire smaller and more fuel efficient vehicles through 2015 Taking the 2011 number of vehicles and adding/subtracting the number of vehicles agencies will acquire/dispose of in 2012-2015. For example, agencies plan to acquire more LSEV, Subcompact or Compact, and significantly reduce medium passenger vans and heavy and medium trucks.  

2011 Top 10 Best Selling Models 2012 Top 10 Best Selling Models 2011 vs 2012 Best Selling Models 2011 Top 10 Best Selling Models 2012 Top 10 Best Selling Models Focus 7,015 Malibu 4,139 Malibu 4,780 GR Caravan 3,672 GR Caravan 3,764 Focus 2,852 Impala 1,754 Elantra 1,708 CG 3300 Van 1,602 Dodge 1500 1,469 Dodge 1500 1,483 Impala 1,456 Fusion HEV 1,270 Colorado 1,133 F250 1,164 CG3300 Van 1,076 Avenger 1,156 F250 962 Dakota 908 Tahoe 870 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

(a) You may only obtain the minimum §102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum _______ _________

(a) You may only obtain the minimum §102-34.50—What size motor vehicles may we obtain? (a) You may only obtain the minimum size of motor vehicle necessary to fulfill your agency’s mission in accordance with the following considerations: (1) You must obtain motor vehicles that achieve maximum fuel efficiency.

____ is the new 30

40

Benefits of Rightsizing MPGs GHG Score Cost per Mile Vehicles in Inventory The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Low GHG Subcompact Offerings Standard Item Number Fuel Type Manufacturer & Make MPG City/Hwy/Cmb GHG Score (FF/CF) Incremental Price 7 GAS HYUNDAI ACCENT 30/40/33 8 $ - 8C HYUNDAI ELANTRA 29/40/33 GAS/E85 FORD FOCUS 28/38/31 8H GAS HEV HONDA INSIGHT 40/43/41 9 $ 4,338.96 TOYOTA PRIUS 51/48/50 10 $ 9,217.26 8N CNG HONDA CIVIC GX NGV 24/36/28 $ 11,033.24 8E EV MITSUBISHI IMIEV 123/99/112 $ 14,454.11 NISSAN LEAF 106/92/99 $ 20,303.02 PHEV CHEVROLET VOLT 95/90/93 $ 22,234.14 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Which of the following low-GHG item 8C Subcompact sedans is NOT a IIHS Top Safety Pick? Chevrolet Cruz Ford Focus Hyundai Elantra

Answer: All 3 are top safety picks

Consider the following… Interior Dimensions Corsica Insight Fusion Focus Elantra Front Headroom (in.) 38.4 38.7 38.3 40.0 Rear Headroom (in.) 37.4 36.4 37.8 38.0 37.1 Front Legroom (in.) 43.2 42.3 43.7 43.6 Rear Legroom (in.) 35.5 33.0 33.2 33.1 Front Shoulder Room (in.) 53.1 52.7 54.8 55.6 55.9 Rear Shoulder Room (in) 54.1 50.4 56.5 53.7 Front Hip Room (in.) 49.7 51.6 54 53.9 53.5 Rear Hip Room (in.) 51.5 48.7 53.3 Total Interior Vol. (cu. ft.) 105 100.9 116.8 103.1 110.4 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. FY 12 Electric Vehicle Offerings Ford Focus BEV Contract Price: $35,643 Comb MPG 105 $20,508 Incremental Chevrolet Volt Contract Price: $38,966 93/37 Comb MPG $22,244 Incremental The Volt has been preferred amongst our customers because of the extended range Mitsubishi I MiEV Contract Price: $28,978 112 Comb MPG $14,454 Incremental Nissan Leaf Contract Price: $33,684 99 Comb MPG $20,303 Incremental The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

U.S. EV/Plug-in Hybrid Sales Through May Automaker Sales Nationwide GM 7,057 Toyota 3,638 Nissan 2,613 Source: Automotive News Data Center The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

GSA Fleet EV/Plug-in Leases Automaker Total in Fleet FY12 Ordered TOTAL CHEVROLET 59 22 81 NISSAN 7 66 88 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Hybrids Hybrids Hybrids Remember… AFV funds are required to buy EVs, hybrids and any other vehicle with an incremental cost. A) To discuss your monthly surcharge contact Stephanie Gresalfi (stephanie.gresalfi@gsa.gov) or Semeon Pogossian (semeon.pogossian@gsa.gov). B) The 8C Elantra and 8C Focus are great green alternatives to costly hybrid and electric vehicle options. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Low GHG Compact Offerings Compact Sedan Offerings FY 12 Low GHG Compact Offerings *Only Low GHG when operating on E85 **Quantities Limited 9C Rate: $174/month $0.15 cents/mile 9H Rate: $174/month $0.11 cents/mile The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. The 2012 Chevrolet Malibu GSA purchased 4,152 Malibus in FY 12 Acq. Cost: $16,059.00 Incremental Cost: $1,111.00 GHG Score of 6 ONLY when operated on E85 $174/Month $0.15/Mile MPGs: 15 City/ 23 Hwy/18 Cmb The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. FORD FUSION HEV– Compact HEV SIN 9H Leasing Rate $174 monthly $0.11 per mile Acquisition Cost $25,742 FY11 AFV Incremental Cost $ 10,482 MPG 41 city/ 36 hwy GHG Score 9 Length 190.6” Height 56.9” Width 72.2” Wheelbase 107.4” Cargo Vol. 16.5” The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. HYUNDAI SONATA HEV – COMPACT HEV SIN 9H Leasing Rate $174 monthly $0.11 per mile Acquisition Cost $25,742 FY11 AFV Incremental Cost $ 9,582.88 MPG 35 city/ 40 hwy GHG Score 8 Length 189.8” Height 57.9” Width 72.2” Wheelbase110” Cargo Vol. 16.4” The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. Classification Compact Sedan SIN 9H Make Model Ford Fusion Hyundai Sonata MPG City/Highway 41/36 35/40 GHG score 9 8 Monthly Rate $174 Rate $0.11 Incremental Cost $10,944.36 $9,582.88 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Passenger Vehicles Rates The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Low GHG SUV Offerings SIN Manuf. Model GHG Score (Gas/E85) Monthly Rate Mileage Rate Purchase Price Incr. 91 GMC Terrain 6/6 $282 $0.21 $23,331 $4,141 98 Chevrolet Equinox $191 $0.185 $21,311 $1,812 Ford Escape 4/5 $23,349 $3,851 96 5/5 $329 $24,846 $2,295 99 $303 $23,129 $1,503 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. The 2012 Equinox The Equinox comes standard as an E85 engine, unless the vehicle is going to one of 13 California emissions states.  Then you get a gasoline vehicle that qualifies as low GHG. Standard Item Number Fuel Type Manufacturer & Make City/Hwy/Cmb GHG Score (FF/CF) Selling Price Incremental Price 98 GAS CHEVROLET EQUINOX 22/32/26 6 $ 21,311.00 $ 1,812.95 E85 15/22/18 99 E85* 14/20/17 5* $ 23,129.00 $ 1,503.89 *Item 99 4x4 ONLY Low GHG when using E85 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

FY 12 Non-Low GHG Large Vehicles Offerings MPG (City/Hwy/ Combined ) Description Make/ Model Item Monthly Rate Mileage Rate Incremental Costs MPG (City/Hwy/ Combined ) GHG Score (GAS/ E85) Max Cargo Vol 4x4 Compact SUV Jeep Liberty 105 $303 $0.21 n/a 15/21/17 2 64.2 4x4 Medium SUV Ford Explorer 105A $317 $0.24 17/23/19 3 85.8 4x4 Large SUV Ford Expedition 105B $333 13/18/15 1 108.3 4x4 Extra Large SUV Chevrolet 2500 Suburban 108 $347 $0.30 10/15/12 137.4 4X2 Minivan Dodge Grand Caravan 20 $218 $0.19 17/25/20 4 143.8 The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

2012 Dodge Grand Caravan $218 per month and $.19 per mile The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Dear Office of Motor Vehicle Management, Overall the consolidation of USCP vehicles has been a success.  Through this endeavor we have managed to extremely reduce our fleet lifecycle age and green our fleet in line with federal  regulations.  Highlights from the consolidation have brought streamlined GSA tag implementation, fuel card program and advantages to the Department through the STR program.  The availability for GSA to be able to facilitate USCP on last minute request of vehicles to support our mission has been outstanding and seamless.  The FSR assigned to our Department has been very knowledgeable and willing to support our needs and requirements.  The only downsides if you will are the small fee’s identified in billing that were not briefed prior to the consolidation agreement.  We have since worked out those identified cost accordingly. You and your staff have done a great job working with the USCP and we look forward to continued success.    Regards, Marcelino J. Santos UNITED STATES CAPITOL POLICE

FY 12 Ambulance Acquisition The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. Ambulances Medium-Duty Unit available on an International Chassis “Pick-up” style cab with a standard 90” modular body available on a Dodge, GM or Ford chassis The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Ambulances “Van” style cab with a 90” cutaway style. It is only available on a GM Chassis and not available with AWD “Van” style cab. It is only available on a Ford Chassis and only available as 4x2.

Refurbished Trailers… Old Trailer… Good as new! The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

Customer Acquisition Module (CAM) Phase 2 A Revised Federal Fleet Ordering Module for Leasing Customers The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

CAM Phase II – Improvements on the Horizon Automates ENTIRE ordering process by providing Agency HQ Fleet Manager the ability to approve and reject vehicle selections online via Drive Thru!! Adds “Low GHG ” as vehicle replacement type in dropdown menu on the replacement sheet. Makes Rate Bulletin, Agency Policies, Green Vehicle Options & Agency funding summaries accessible to view in a tab in Drive Thru. The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

CAM Phase II Order Review Process Step 1: FSR, customer apply agency policy, select replacement vehicle in DriveThru and click “Send to Mid-level Fleet Manager.” Step 2: Mid-level FM* receives email he/she has vehicles to review in DriveThru. Mid Level FM Approves? No, I suggest . . . Yes! No, I suggest . . . Step 3: HQ FM receives e-mail that he/she has replacement vehicles to review in DriveThru. HQ FM Approves? What this shows us is that (for the most part) CO and GSA are no longer between the local customer and HQs. “Order Review” will be an ongoing process instead of happening once a year and requiring many edits. * Mid-level review may not be necessary. Summary Tab in DriveThru helps HQ FM track replacements by SIN, quantity AND incremental costs!! Yes! Step 5: FSR creates orders for manufacturer.

Customer Acquisition Module (CAM) Phase 2 NEW Replacement Type Options !! Do Not Replace Same/Like SIN LOW GHG SUV/Truck LOW GHG Sedan

New Tabs! AFV Legislation and FY 13 AFV Vehicle options!! FY 13 Rates!! * FY 13 AFV Info & Vehs *Agency Guidance * FY 13 Rates Agy HQ Summary Agency Specific Guidance! Summary tab with Incremental and Vehicle Qty by SIN

Headquarter Fleet Manager Review Fleet Mgr Clicks HERE to edit FNE Field allows HQ to Approve Functional Needs Exemptions on the spot! OLD Repl Type NEW Repl Type SIN FUEL LOW FNE Projected Customer POC POC GHG ? Incremental POC Email Telephone Select Vehicle 9C GAS N $0.00 Gary Lee gary.lee@va.gov 703-450-3321 Arlington, VA Return to Cust. Edit Vehicle SIN/Type Fleet Mgr Clicks HERE to Return Tag to Customer to reselect veh type/sin Approve or Not Approve

Agency Headquarter Summary Sheet *Agency HQ Summary Sheet Agency Headquarter Summary Sheet Fleet Manager’s Click HERE to access this page HQ Agency Summary Sheet Low- GHG (Y/N) Fuel Type Incremental Per Vehicle* Total Incremental Category SIN Qty Category SIN Fuel Sedan 4x2 Light Truck 8C 9H 99 GAS E85 21 5 4 $0.00 $0.00 Y $9,582.88 $47,914.40 Y $0.00 $0.00 N FY 13 YTD SUMMARY HQ Created/Approved : 432/200 Total AFV Funds Created/Approved: $341,678.82/$281,000 AFV Funds projected to Generate: $645,823.98 EPAct %: 82.32% *Approximation based on low-bid or most commonly ordered Vehicle in that Standard Item Number

The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE. Questions The RIGHT VEHICLE. At the RIGHT PRICE. With GREAT SERVICE.

SAY GOOD

SAY DIE

SAY MIGHTS

GOOD DIE MIGHTS