Federal Acquisition Service U.S. General Services Administration The NEW MAS Report Card Maura Kortlang Walter Eckbreth Supplier Management

Federal Acquisition Service Contents Alphabet Soup Supplier Management Organization MAS Program CAsI and the CAV – Today and Tomorrow

Federal Acquisition Service Alphabet Soup MAS – Multiple Award Schedules IFF – Industrial Funding Fee 72A – Contractor Report of Sales PCO – Procurement Contracting Officer ACO – Administrative Contracting Officer IOA – Industrial Operations Analyst CAsI – Contractor Assessment Initiative CAV – Contractor Assistance Visit

Federal Acquisition Service Supplier Management Organization Central Office – program management, guidance and oversight Four regional offices - Boston, Atlanta, Chicago, San Francisco Contract Administration by ACOs Coordination of IOA operations IOAs in field locations throughout the U.S.

Federal Acquisition Service MAS Program - FY

Federal Acquisition Service Evolution of the MAS Report Card 1995: ACO monitoring sales & IFF 1997: Pilot - IOA review of 72A/IFF 1999: Internal CAV process 2002: CAsI Report Card Target audience is PCO and contractor Combines CAV data with ACO input Two reviews during 5 year contract term Focus on process review 2007: CAsI Next Generation is coming!

Federal Acquisition Service IG Audit vs IOA CAV Subpoena power Lengthy data collection and analysis Focus on pricing issues Complete review of transactions Pre-award or post- contract Looking for mistakes No subpoena power Short visit and quick turnaround Review of many compliance areas Process review and data sampling Pre-expiration and mid-term reviews Helping contractor succeed

Federal Acquisition Service CAsI and the CAV - Today CAsI Report Card includes 27 topics 10 are ACO input 17 come from IOA’s CAV report Determination of overall rating: All 27 positive = Outstanding positive = Successful <22 positive = Unsuccessful

Federal Acquisition Service CAsI and the CAV – Tomorrow Scheduled implementation - Summer evaluation topics Some differ from current CAsI topics 8 are ACO input - 18 from CAV More complex determination of overall rating Not punitive Opportunity to improve

Federal Acquisition Service NEW Report Card – Mandatory Elements If all Critical Elements are met: failure in one (1) item in Mandatory Elements will result in a VERY GOOD rating; failure in any two (2) or three (3) items from this section will result in a SATISFACTORY rating; failure to meet four (4) or more items in Category 2 will result in a MARGINAL rating.

Federal Acquisition Service NEW Report Card – Mandatory Elements 1.Timely Reporting of Sales 2.Timely Remittance of IFF 3.Advantage! Up to date 4.Timely delivery 5.Honor warranty 6.Accepts Purchase Card 7.Contract Admin information up to date 8.Name Change/Novation 9.Free of Cure Notices 10.Participating Dealer listing up to date 11.Prompt Payment terms

Federal Acquisition Service NEW Report Card – Critical Elements Failure to meet any one (1) of these items will result in a rating of SERIOUS CONCERNS EXIST

Federal Acquisition Service NEW Report Card – Critical Elements 1.Scope of contract 2.Trade Agreements Act 3.Using the current pricelist 4.Accurate sales tracking system 5.Meeting the minimum sales criteria 6.Process for monitoring "basis of award" customer 7.Charging customers the contract price or lower 8.Economic Price Adjustments 9.Achievement of subcontracting goals

Federal Acquisition Service NEW Report Card – Above and Beyond EXCEPTIONAL rating: Must be Very Good and no more than one (1) failure in this group

Federal Acquisition Service NEW Report Card – Above and Beyond 1.Proactive with products & services 2.Accept purchase card over micro-purchase 3.Using e-Tools 4.Second tier BPA pricing 5.Teaming Arrangement documentation 6.Free from Bankruptcy

Federal Acquisition Service Questions? Walter Eckbreth Phone: Maura Kortlang Phone: