Perks of Paperless Presented by: Shelly Jones, Kansas Department of Commerce Robyn Coman, Oklahoma Department of Commerce.

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Presentation transcript:

Perks of Paperless Presented by: Shelly Jones, Kansas Department of Commerce Robyn Coman, Oklahoma Department of Commerce

Overview  History of Project  Implementation & KANSAS WORKS  Process from Workforce Center Perspective – how is it used?  Benefits to a Paperless Work Environment

History of Project  Discovery of Need to Reduce Paper Production  Task Force Development  Project Goals including Costs Associated  Project Approval  Timeline

Implementation & KANSAS WORKS  Criteria Developed  KANSASWORKS Administrative Overview  Data Elements

Implementation & KANSAS WORKS (cont.)  Type of Document

Adding a Document

Choosing Document

Type of Document

What Are You Documenting?

Find and Upload

Verifying the Upload

Viewing the Document

Paperless the Oklahoma Way  Required by State policy for Adult programs  Data Validation  Program Eligibility  Program Participation  Outcomes

Overcoming Barriers

Implementing Major Change

A Work in Progress  Adult policy has been reissued  Youth policy is being finalized  Data Validation and program monitoring has been simplified  Staff owns the system

Benefits  Reduction of Paper Files  Reduction in Staff Time  User-friendly  Cost Effective  Resource for Data Validation Efforts  Data Integrity & Customer Confidentiality Protection

Comments/Questions

Contact Information Shelly Jones Systems Reporting Analyst Kansas Department of Commerce 1000 SW Jackson St., Suite 100 Topeka, KS Phone: (785) Fax: (785) Robyn Coman Supervisor of WIA Programs Oklahoma Department of Commerce Workforce Services Division Phone Cell E-Fax