Webcasting Considerations Gary Gildert, Alan Rossiter, Chris Tagoe

Why Bother? O Widely dispersed membership O Share technical program with other sections O Outreach to student chapters

AIChE Webcasting Experience O AIChE Webinars O East Tennessee LS: Remote Presenters O South Texas Section: Meeting Webcasts (2010) O Virtual Local Section (2011) O Texas Energy Forum “Webinar” (2011)

Issues to Consider O Volunteers & technical competence O Hardware & software O Changes to meeting format O Limitations on central meeting venues O Satellite meeting venue requirements O Individual (home) access vs. group meeting O Financial cost

Webcasting Satellite Considerations O Venue O Equipment O People

Places to Meet O North Houston group has tried several venues O Local College O Free O AV equipment available – working? O No feed or drink after hours O Restaurant O Good food and drink O Questionable AV equipment O Could be noisy

Satellite Location Equipment O Computer O Webex Software O Windows PC < 5yrs O Have a spare O Sound card? O Projection Equipment O Room layout O Testing O TV O iTunes, Media Player O Youtube.com O Webex O Sound Equipment O “Tinny” is ok O Distortion is bad O Consider sound card O Internet connection O < 100 kbps bad O 250 kbps ok O > 1,000 kbps is normal O Webcam O Ask questions live O TEST

Two roles = Two people O General organization O Registration O Finances O Coordinate with venue manager O Technical O PC setup O Audio and Video setup O Link to central

Main Site Volunteers O Meeting chair O Timing O Questions from floor O Moderator O webcast host; O contact with satellites; O controls access/mutes O Local equipment support volunteer (geek) O Tech/web savvy O Experience with AV systems O Redundancy: Need to cover absences

Changes to meeting format O Strict(er) timing of announcements, presentation, and end O Additional set-up & testing O Ensure PowerPoint presentations work with Webex (e.g., video clips & sound bites) O Podium etiquette (educate presenters) O Q&A Discipline

Limitations on central meeting venues O Internet access (ethernet preferred) O Confirm compatibility of equipment (sound system) O Lighting for webcams

Main Location Equipment O Computer O Webex Software O Windows PC < 5yrs O Have a spare O Sound card? O Projection Equipment O Room layout O Link to PC O Testing O PowerPoint O Webex O iTunes O Internet connection O Hardwire better O < 100 kbps bad O 250 kbps ok O > 1,000 kbps is normal O Webcam O Headshot of speaker O Link with audio O TEST

Audio Equipment O Local sound (mixer) O Podium mic O Lapel mic O Wireless mic O Audio from presentation O from Webex O Feedback! O Open mic O Signal to Webex O Dedicated mic!!! O Simple & reliable O No pres. sound O No Live Q&A O Mixer to presenter's PC? O No control O Mixer to aux PC?

Hardware & software AIChE Software Standard: Webex 3 laptops + spares, web-enabled Internet connections (ethernet preferred) Microphones Sound mixer Webcams Cables (including power). Beware tripping hazard!

Have Fun O Meet new people O Learn new skills O Contribute to the benefit of others Gary Gildert, Alan Rossiter & Chris Tagoe31 March 2012