ASERL presentation February 7, 2013 Dawn Hale

Populations served - all campuses (faculty, students, researchers) 60.9% Sciences, medicine, engineering 28.6% Social Sciences 10.5 % Humanities & music

 Ebook collection complements print  Ebook firm order purchases: ◦ bundles/packages ◦ all publisher’s available ebooks (Springer) ◦ individual title firm orders 969,882 titles total (99.9% of all JHU purchased ebooks)  JHU implemented EBL PDA 2010 (additional.1% purchased ebooks)

 No “loan” free browse use:  Owned titles: 10 minutes free browse use  Non-owned titles: 5 minutes free browse use  After “no loan” use period ends, user prompted to either create a loan or return to the catalog  After 3 loans, title automatically purchased

 Profile customizations: Excluded particular disciplines ( Engineering, Home Economics, Journalism, Medicine, Military Science, Nursing, Tourism) excluded Springer included titles published after 1/1/2009 included titles made available to EBL after 1/1/10 Short term loan cost limit = $30 Auto-purchase titles cost limit = $300  Eliminate duplicate titles (JHU output imprints; EBL compares ISBN, supplies non-owned titles)

 Create ILS item records with distinct collection code for type (discovery vs. STL vs. purchased)  Macro updates ILS item record collection code based invoice

 6 general fund categories  No EDI invoicing: ◦ Excel financial spreadsheet (columns for leased vs. firm order titles vs. auto-purchased)  Macro moves titles/type onto separate spreadsheets = total cost/type  Separate budget code/type (track type aggregated cost in ILS, not title cos t)  Create separate PO line for aggregated cost/type (e.g., STL vs. purchase)

Import EBL Discovery file EBL s invoice of previous week’s transactions (STL, AUTOPurchase, Firm ordered Macro creates separate POI line for each type’s aggregated cost (no individual titles in acquisitions module). Financial processes charges for each type & uploads invoice file into SAP so check cut. Macro searches titles in JHU catalog & updates collection type by type (STL, AUTOPurchse, Firm Order) Catalogers overlay EBL discovery record with WCP catalog record for purchased titles

 JHU retains separate ILS records for print vs. e-version ( OCLC WCP records overlay EBL discovery record )  Batch delete EBL MARC records from ILS Have not purged discovery records since 2010 Occasionally change profile to exclude packages purchased directly (e.g., OECD iLibrary, Oxford Scholarship Online)

 Purchased EBL titles: 665 automatically purchased 389 firm ordered (mostly Reserves) 1,054 purchased titles (.1% of all ebooks)  Non-purchased Patron on Demand ebooks currently in catalog: 65,535 discovery records

Autopurchase Firm Order PurchaseShort Term LoanTotal uses Number of Uses: ,127 14,181 Average Cost:$73.71/title $67.42/title $10.73/title

JHU Total PDA Spend 10/2010 – 12/2012: $214,131.64

LC CALL NUMBERLC DESCRIPTION # TRANSACTIONS HDIndustries790 QAMathematics682 HFComerce486 DSHistory - Asia384 HCEconomic History341 HGFinance335 HMSociology, General273 HBEconomic Theory261 TAEngineering, General Civil237 RAPublic Aspects of Medicine231 TKElectrical Engineering208 HVSocial Pathology, Social & Public Welfare201 QDChemistry175 F US history (Local & British America)172 D History (General, Europe)163 E US history (General158 BFPsychology155 BPhilosophy, General148 BP Islam, Bahai Faith, Theosophy130 GV Recreation/Leisure115

 Ability to offer more content to the community  Extends purchasing power  Provides “just in time” 24x7 access  Data to assess how/what our scholars use: build better, more relevant collections  Easy to integrate/automate PDA backend processes with ILS

Thank you!