2 Breakout Session # 411 Laurie Lau, Senior Consultant, IBM April 16, :40pm-3:40pm Contingency Contracting: Improving Business and Stability Operations in Iraq and Afghanistan

3 “Every contract executed by the DoD in Iraq for reconstruction or acquisition of goods and services, is an opportunity to stimulate and direct economic activity into and among Iraqi business and thereby create jobs.” [i][i] - Gordon England, Deputy Secretary of Defense [i][i] RCC Call for in-theater procurement professionals. “Contingency Contracting Task Force for Economic Recovery in Iraq and Afghanistan.” Vol. 1 Iss February 2007.

4 Agenda What is Contingency Contracting? oDefining Contingency Contracting oTraditional Procurement vs. Contingency Contracting Operations oContingency Contracting Phases oContingency Contracting Resources oCurrent Contingency Operations Joint Contracting Command – Iraq / Afghanistan (JCC-I/A) oMission Joint Contingency Contracting System (JCCS) oHighlights oBenefits oSuccesses oChallenges oMetrics to Date  Actions & Dollars  Vendors  Solicitations & Proposals

5 Contingency Contracting Encompasses all contracting done in an emergency involving military forces caused by natural disasters, terrorists, subversions, or by required military operations.

6 Defining Contingency Declared Contingency: In accordance with 10 USC 101(a)(13) a “contingency” operation of the DoD may be: –a. designated by the Secretary of Defense when members of the Armed Forces may become involved in military actions against an enemy of the United States –b. declared by the President or the Congress when members of the uniformed forces are called on active duty [a reserve component mobilization] under Title 10, United States Code, or any provision of law during a declared war or national emergency.

7 Defining Contingency, cont. Non-Declared Contingency –This is all other contingency operations of DoD other than those declared by the President or Congress (Example: peace-keeping missions) Contingency Contracting –“Direct contracting support to tactical and operational forces engaged in the full spectrum of armed conflict and Military Operations Other Than War, both domestic and overseas.” 4 Types of Contingency –Major Theater War –Smaller-Scale Contingencies –Military Operations Other Than War –Domestic Disaster/Emergency Relief

8 Traditional US Government Contracting Tools Contingency Contracting Tools Vendors may register themselves to submit proposals online JCCS Website JCCS Client

9 Contingency Contracting Phases

10 Contingency Contracting Resources Air Force -- AFFAR Supplement Appendix CC C.2. Army -- AFARS Manual No. 2 C.3. Navy -- NAVSUP Instruction A and Navy Contingency Contracting Handbook C.4. Marines -- (MCO P Appendix B) C.5. DLA -- Directive , Part II Chapter 12

11 Current Contingency Operations –US Army Europe Korea Iraq Afghanistan Kuwait –Air Force Contracting Command Squadron SOCOM –Marines Okinawa Djibouti

12 JCC-I/A Mission JCC-I/A provides responsive and effective contracting support of vital supplies, services and construction to the Chiefs of Mission, Iraq and Afghanistan, Multi- National Force – Iraq, NATO International Security Assistance Force, and Combined Joint Task Force 82 Afghanistan in a manner that supports the direct mission of operational Coalition Forces in the relief and reconstruction of Iraq and Afghanistan, and drives capacity building and economic self-sufficiency within Iraq and Afghan Ministries in order to build and sustain self-sufficient security forces and help promote economic self- sufficiency within Iraq and Afghanistan. Afghanistan Iraq MNF-I Joint Contracting Command Iraq / Afghanistan Iraq / Afghanistan

13 Joint Contingency Contracting System (JCCS) JCCS Website –Solicitation Posting –Vendor Registration –Online Proposal Submission –Ad-Hoc Reports JCCS Client –Contract Data Capture –Ad-Hoc Reports

14 JCCS Highlights  Serves as the primary centralized web-based reporting tracking tool  Real-time database for contract information and reporting producing over 20 reports on demand  Deployed to 17 Iraq and 5 Afghanistan theater wide Regional Contracting Commands (RCC) which report to DOD and Federal organizations stakeholders  Deployed to 9 Special Operations Command (SOCOM) Forward Operating Bases (FOB)  Centralized solicitation posting website with English and Arabic capabilities  Captures critical in theater acquisition and vendor data with emphasis on Host Nation spending and State Owned Enterprises (SOE) initiatives  Hosted in DISA (Defense Information Systems Agency) secured network infrastructure

15 JCCS Benefits  Easy access in CONUS and OCONUS environments  On demand reporting capabilities for:  Open PR Actions  Monthly Report of RCC specific acquisition metrics to include: PALT, workload, contract closeout, and commodities  Raw data source for individual analysis of RCC actions on daily, weekly, or monthly basis  Supports increase of competitive bids for solicitations offering  Online and offline capability for data insertion  Support solicitation in Arabic (metadata, titles, synopsis)  Online proposal submission  Secure site, vetted database of Iraqi contractors  Vendor registry (English & Arabic), Vendor performance rating  Minimize impact on Contracting Officers in-country  Centralized contract data capture

16 Successes Senior Level Buy-in & Support –Deputy Secretary of Defense Gordon England –Deputy Under Secretary of Defense Paul Brinkley –Major General Scott, Former Commander of Joint Contracting Command – Iraq / Afghanistan Managing Data –Increased Visibility of Spend by Location –Real Time Reporting –Military and Government Resource Staffing Centralized Requirements & Processes –Solicitation Posting –Proposal Submission –Contract Data Reporting Host Nation Partnering –Increased Vendor Outreach & Communication –Increased Host Nation Vendor Contract Award –Partnering with Host Nation Business Advisors (HNBAs)

17 Challenges Communications –Times Zones, Phone Calls, and All-Nighters –Requirements Definition...and Changes –Long Distance Customer Relationships –Government and Services Sponsorship Expeditionary Environment Challenges –Developing for an Expeditionary Environment Internet Connectivity In-Theater and Host Nation Specific Data Capture Continual Changes in Command –Leadership –End Users –Testing & Training –Business Process Reengineering (BPR), Change Management, and Risk Mitigation Strategies

18 Metrics to Date November 2006 to February 2008 Actions & Dollars: –Total Actions: 50,243 –Total Dollars: $7,286,357,376.25

19 Metrics to Date November 2006 to February 2008 Vendors: –Afghan Vendors: 2370 –Iraq Vendors: 7429 –Total JCC-I/A Vendors: 30,558

20 Metrics to Date November 2006 to February 2008 Solicitations & Proposals: –Solicitations received through JCCS: 1002 –Proposals received through JCCS: 3205

21 Questions? Comments? Laurie Lau