Online Bear/Form 472 Applicant Process 10/25/2011

Will need – Funding Commitment Letter FCDL – Funding Request Number (FRN) Information Paid Bills – Form 486 Notification Letter Service Start Date – Cooperation/Collaboration with Service Provider New BEAR Form

Where! or

Apply Online

OR “Required Forms”..couple of more steps..

OR “Required Forms”..couple of more steps..

OR “Required Forms”

Applicant Login

Billed Entity Applicant Home Page

Will need – Funding Commitment Letter FCDL – Funding Request Number (FRN) Information Paid Bills – Form 486 Notification Letter Service Start Date – Cooperation/Collaboration with Service Provider New BEAR Form

Block 1 New BEAR Form Block 1 Prefilled Fills Based on SPIN Unique ID by Applicant 1430XXXXX1430XXXXX Prefilled per BEN But Editable Prefilled per BEN But Editable Verify Actual Name of SP Later

New BEAR Form Block 2 New BEAR Form Block 2 FYI: Not necessarily 10 Digits.. From FCDL

New BEAR Form Block 2 New BEAR Form Block 2

New BEAR Form Block 2 Items 14 &15 New BEAR Form Block 2 Items 14 &15 xxxxx.xxxxxxx.xx Do not use “$” or “,”!! EX: $12, should be entered as Do not use “$” or “,”!! EX: $12, should be entered as XX Prefilled from FCDL Prefilled Auto Calc

New BEAR Form Block 2 Additional FRN New BEAR Form Block 2 Additional FRN

New BEAR Form Block 3 New BEAR Form Block 3

New BEAR Form Contact Information New BEAR Form Contact Information Correct or Enter these fields! Optional message to Service Provider

New BEAR Form Process New BEAR Form Process Procedure Complete Online BEAR – AP Certify and Submit – AP Notification to SP – Copy to Applicant Service Provider Action – Certifies your BEAR – Denies your BEAR – Does not Respond Notification to Applicant Form 472 Approval Letter

QUESTIONS & ANSWERS

Q&A Question Can I put all of my reimbursement requests on a single BEAR? Answer All FRNs for a given SPIN/Service Provider may be included on a Online Bear You cannot mix SPINs on a individual BEAR.

Q & A Question I was committed more funding than I actually spent. Can I request reimbursement for the full amount that was originally committed? Answer NO Applicants can only receive discounts on the eligible services they have paid in full.

Q & A Question I spent more than what was committed on my funding commitment letter (my cap). What should I list on my BEAR -- the cap or the actual amount spent? Answer The actual amount Will only receive the discount amount requested in Form 471.

Q&A Question When will I receive my BEAR reimbursement check? Answer After USAC Approval – BEAR Approval Letter sent USAC check sent to Service Provider within 20 Days Service Provider should send a check to applicants within 20 days after they get payment from USAC. Usually Days after BEAR Approval

Q&A Question What if I receive my BEAR Approval Letter and it lists that $0 was approved? Answer Indicates an Error found by USAC during approval process. RESUBMIT BEAR with error fixed.

Q&A Question What if I actually received a slightly different service than what was originally listed on my Item 21 attachments? Answer File a Service substitution Request following instructions and guidelines on USAC Website.

Q&A Question What is the deadline for filing a BEAR Form? Answer

Q&A Question Can I get an extension of filing my BEAR Form? Answer Under certain circumstances as identified by USAC. USAC WEBSITE BEAR Live Demo

Thank You! Presented by: Jerome Browning Alabama Department of Education Education Information Coordinator State E-Rate Coordinator