koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Integrated Results-Based Management: Monitoring Vertical & Horizontal Linkages Koshy Thomas Deputy Undersecretary Ministry of Finance Malaysia koshythomas mof malaysia © CeDRE Malaysia 2006

RBM Philosophy and Thrust Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 RBM Philosophy and Thrust Top Down Planning & Integration of Grass Root Needs Determination of National Priorities Cascading of National Priorities to Operational & Actionable Levels Focus on Substantive Results through Integrated Strategic Planning Use of a Single Integrated Performance Framework covering Results Based Budgeting (RBB) and Personnel Performance System (PPS) and supported by integrated M&E & MIS Full vertical and horizontal integration koshythomas mof malaysia © CeDRE Malaysia 2006

koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Horizontal Linkages Inter Program Coordination Inter and Intra Agency Coordination Intra Program Coordination Resource Integration, govt, pte, donors Cross Cutting Issue OE & DE Integration Budgeting and Personnel Integration M&E and MIS koshythomas mof malaysia © CeDRE Malaysia 2006

1 2 3 4 5 Strengthening National Unity Overriding Objective Moving the Economy up the Value Chain Raising the Capacity for Knowledge and innovation And nurturing “first class mentality” Addressing persistent socio-economic inequalities constructively and productively Improving the standards And sustainability of the quality of life Strengthening the country’s Institutional & Implementation capacity by establishing a more effective implementation & monitoring mechanism Eradicating Hardcore poverty and halving overall poverty Promoting Good Governance Increasing productivity, competitiveness & vale-add in agriculture, manufacturing and services sector Developing Competitive Bumiputeras Generating new sources of wealth in technology & knowledge intensive sectors ICT, Biotech, skills based services Enhancing Public Service Delivery System Reducing disparities in development between states, region, as well as between rural & urban areas Reducing Disparity in income employment & wealth ownership Expanding market for Malaysian products and services Development through international co-operations Improving infrastructure & urban Transportation system Developing sports for sporting excellence & a healthy lifestyle Holistic human capital development encompassing Knowledge, skills, progressive attitude & thinking, Strong moral & ethical values Ensuring environmental conservation & sustainable resource management Fostering a society with strong values Nurturing top quality R&D science and innovation Meeting Housing needs & improving urban services Advancing women in development Empowering youth For the future Improving health care services Enhancing the water r delivery system Strengthening National Unity Overriding Objective koshythomas mof malaysia © CeDRE Malaysia 2006

Cascading of National Development Priorities VISION 2016 P1 P2 P3 P4 KRA1 KRA2 KRA3 KRA4 Goal 1 Goal 2 NATIONAL MDGs KRA1 KRA2 KRA3 KRA Goal 1 Goal 2 SECTOR MDGs koshythomas mof malaysia © CeDRE Malaysia 2006

Cascading of National Development Priorities KRA1 KRA2 KRA3 KRA4 Goal 1 Goal 2 MINISTRY MDGs KRA1 KRA2 KRA3 KRA4 Goal 1 Goal 2 Obj. 1 Obj. 2 DEPARTMENT MDGs koshythomas mof malaysia © CeDRE Malaysia 2006

VISION 2020 1 2 3 4 5 6 7 8 V2020 Objectives (8) 1 2 3 5 7 8 KRAs (10) Results 3 1 4 NDP Goals (21) SUB-SECTOR GOALS Sub-Sector Goals NATIONAL DEVELOPMENT PLANNNIG USING THE IRBM SYSTEM APPROACH Slide shows the cascading of national priorities under Vision 2020 to five year National Development Plans (NDP), which is in turn cascaded down to the sector and sub-sectors, and then again systematically cascaded down to the implementation levels; The cascading is done right down to the grass root levels; However, the integration here is not only top down but also bottom-up; The grass root levels priorities and needs are considered on a collective and collaborative basis and these are then brought up through the lower levels to the sub-sector levels where the sub-sector programs and priorities are decided. The interface between national level priorities and goals are then matched and integrated with the grass root level priorities and needs at the sub-sector level – leading to a top-down and bottom-up interface; Results are monitored and reported at each level systematically and reported up the accountability chain; Evaluation is used internally and within the programs in an integrated manner with monitoring to produce timely, accurate, and reliable performance information for decision-making at all levels; This approach has now been used successfully in a few countries in Africa that have adopted the IRBM system developed by CeDRE Malaysia; CeDRE Malaysia is the principal advisor to these governments on their macro development planning and the IRBM system, which includes the Results-Based Development Planning, RBB, PPS, M&E, MIS, and EG asepcts. Regions REGIONAL LEVEL NEEDS & PRIORITIES GRASSROOTS LEVEL NEEDS & PRIORITIES Districts

MDGs Horizontal Linkages NATIONAL PRIORITIES Reduction in the incidence of HIV/AIDS Social Sector Awareness Education Counseling Treatment Min of Education Min of Health Min of Gender Donor A Government Donor B koshythomas mof malaysia © CeDRE Malaysia 2006

MDGs Horizontal Linkages NATIONAL PRIORITIES Agriculture to be the 3rd Engine of Growth Economic Sector Employment 20% GDP 15% Forex 10% Farm Income 25% Min of Agriculture Min of Pr. Industries Min of Rural Dev. Employment 4% Employment 15% Employment 1% GDP 3% GDP 10% GDP 2% Forex 2% Forex 7% Forex 1% Farm Income 16% Farm Income 7% Farm Income 2% koshythomas mof malaysia © CeDRE Malaysia 2006

koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Monitoring and Evaluation for Effective Results Based Management koshythomas mof malaysia © CeDRE Malaysia 2006

koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Integrated Results Based Management (IRBM) RBM should best be approached and implemented by using a Single Integrated Performance Management Framework (IPMF) to ensure that it will allow for Program Planning, Implementation, Monitoring and Reporting to be carried out from a single performance framework. The framework will also allow for the measurement of Organizational Performance and where necessary link it to Personnel Performance. koshythomas mof malaysia © CeDRE Malaysia 2006

Integrated Results Based Management (IRBM) Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Integrated Results Based Management (IRBM) Components of IRBM Results Based Budgeting Results Based Monitoring and Evaluation Results Based Management Information System Results Based Personnel Performance System E-Governmant Enabled Enviorment koshythomas mof malaysia © CeDRE Malaysia 2006

Stakeholders/Clients koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Main Drivers in IRBM IRBM Environment Monitoring Framework MIS Results Based Budgeting (Single Integrated Performance Management Framework) Personnel Performance Management System Program Managers Stakeholders/Clients koshythomas mof malaysia © CeDRE Malaysia 2006

Main Drivers in IRBM IRBM Environment Results Based Performance Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Main Drivers in IRBM IRBM Environment Monitoring Framework MIS Organizational Performance Personnel Performance Results Based Budgeting (Single Integrated Performance Management Framework) Performance Management System Program Managers Stakeholders/Clients koshythomas mof malaysia © CeDRE Malaysia 2006

Main Drivers in IRBM IRBM Environment Results Based Performance Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Main Drivers in IRBM IRBM Environment Monitoring Framework MIS Organizational Performance Personnel Performance Results Based Budgeting (Single Integrated Performance Management Framework) Performance Management System Performance Reporting Continuous Improvement Program Managers Stakeholders/Clients koshythomas mof malaysia © CeDRE Malaysia 2006

koshythomas mof malaysia © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 Effective Monitoring just as in effective Planning will depend largely on ……. The use of a Single Integrated Performance Management Framework koshythomas mof malaysia © CeDRE Malaysia 2006

koshy@treasury.gov.my © CeDRE Malaysia 2006 Third International Roundtable Managing for Development Results Hanoi, Vietnam – February 5-8 2007 thank you terima kasih koshy@treasury.gov.my © CeDRE Malaysia 2006