County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM) Hank Johnson Supervising Accountant Internal Audits – Specialized.

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Presentation transcript:

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM) Hank Johnson Supervising Accountant Internal Audits – Specialized Accounting Capital Assets

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM)  Adding Assets  Depreciation Calculation

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM)  Adding Assets - Manual Method - Interface Method - Advantages vs. Disadvantages

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM)  Manual Method  Capital Leases  Constructed Assets  Donated Assets  Interface Method  Purchased Assets  Non-Capital Assets

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Interface Method (Continued) Identify Capital Asset at Requisition, Purchase Order or AP Voucher AP Voucher is the best business practice Easy as 1-2-3

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Interface Method (Continued) Step 1 Mark Asset Check Box and select Profile ID on AP Voucher

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Interface Method (Continued) Step 2 Mark Auto Approve Status Check Box

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Interface Method (Continued) Step 3 Change Useful Life and Save

County of Riverside ■ Office of the Auditor-Controller

PeopleSoft Asset Management  Interface Method (Continued) Easy as 1-2-3

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Interface Method (Continued) Advantages Disadvantages

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management  Advantages Eliminates double entry Minimizes keying errors Provides Audit Trail Updates the General Ledger in a more timely fashion Allows Capital Asset Payments to process in a timely manner

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management Disadvantages None

County of Riverside ■ Office of the Auditor-Controller PeopleSoft Asset Management (AM)  Depreciation Calculation - Calculated Monthly - Journal Generated to GL - Supplemental Ledgers GOV_AC_GRP (Governmental Fund) PROP_CP_AS (Proprietary Fund)

County of Riverside ■ Office of the Auditor-Controller Questions ? ? ? ? ? ? ? ? ? ?

The End

County of Riverside ■ Office of the Auditor-Controller