Timeline Two Bus Days Prior to Month-End OSC Bursts Unposted Voucher Rpt to Agencies Agencies’ Last Chance to “Clean Up” Last Day of Month 3pm OSC Closes.

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Presentation transcript:

Timeline Two Bus Days Prior to Month-End OSC Bursts Unposted Voucher Rpt to Agencies Agencies’ Last Chance to “Clean Up” Last Day of Month 3pm OSC Closes Period Last Day of Month later pm (Step#1) CORE Runs Daily Processes First Day of New Month Agencies Enter Vouchers Last Day of Month later pm (Step#2) CORE Runs Monthly Processes Acctg & Budget Dates Moved to Day #1of New Month

Accounts Payable Impacts At 3pm on Last Business Day… You CANNOT: Enter New Vouchers Edit Existing Vouchers You CAN: Match Vouchers Approve Vouchers Budget Check Vouchers Run Reports

Unposted Vouchers  Prior to Period Close: Bursted Report will identify Unposted Vouchers for a period that will be closing.  After Period Close: Accounting Date/Budget Date in a closed period will be updated with the first date of the next period.  This will be done through a Central AP process.  These vouchers will be re-Budget Checked.

New Vouchers  Agencies cannot enter or edit any vouchers online after 3:00pm on the last BUSINESS day of the month.

Reversal Vouchers  Reversal Vouchers Accounting Date and Budget Date default in with the current date.  Accounting Date is read only. 11/27/2006

AP Payment Cancellation  Cancellation Date is used as the Accounting Date.  Payment Cancellations do not affect Commitment Control, unless the voucher is closed.  Cancellation Date must fall within an open period.