MARIMOR INDUSTRIES, INC. SECURE SCAN

Do You Know? _______% of corporate memory exists on paper Of all the pages that get handled each day in the average office, _______% are merely shuffled The average document gets copied ______ times Companies spend $______ in labor to file a document $______ in labor to find a misfiled document $______ in labor to reproduce a lost document _______% of all documents get lost _______% of the remainder get misfiled Professionals spend ___________% of their time reading information, but up to _____% looking for it There are over ____________ paper documents in the U.S. alone – growing at a rate of _______% per year * Source: Coopers & Lybrand

What is Secure Scan? A document management system Promotes finding and sharing information easily Options for managing document scanning and indexing Quick access to business records Organizes content in a logical way Secure Scan controls the life cycle of documents How they are created, reviewed, published, and consumed, and disposed of or retained

Benefits of Secure Scan Cost Savings Cost Savings Security Security Secure Scan Increased Productivity Disaster Recovery Disaster Recovery Access Access

Cost Savings One of the biggest hidden cost that paper-intensive businesses face is the time it takes to work with paper files Secure Scan offers: No more paper build up No more excess storage fees An end to large storage spaces

Cost Chart QUESTIONS EXAMPLE MONTHLY CALCULATIONS 10 People 20 Times How many people in your office handle paper documents? 10 People 10 People x 20 Documents x 2 Minutes = 400 Minutes 400 Minutes / 60 Minutes/Hr = 6.6 Hours 6.6Hours x $10/Per Hour = $66/Per Day $66/Per Day x 20 Work Days = $1320/Per Month How many times does each person retrieve or file a paper document per day? 20 Times How long does it take to retrieve a paper document? 2 Minutes What is the average salary of those staff members? $10/Per Hour 10 people x $10/Per Hour = $100 / 12 (5 min increments/hour) = $8.33hr or Day of Work. $8.33/day X 20 day/month = $167/per month How much time does each person spend making copies per day? 5 Minutes How many paper copies are generated per day? 50 Copies 20 Minutes x 10 People = 200 Minutes 200 / 60 = 3.3 Hours 3.3 Hours x $10/Per Hour = $33/Per Day $33/Per Day x 20 = $660/Per Month How much time does each person spend filing per day? 20 Minutes

Security If you’re not taking data security seriously, you should be Threats to the integrity and value of your most important information Internal- disgruntled employees, employee theft External- identity thieves, competition Secure Scan offers: The option to secure your information with a chosen encrypted password A work environment equipped with high volume security

Disaster Recovery Whether your existing documents are paper or electronic chances are you don’t have adequate disaster recovery plans in place Secure Scan offers: Protection for your paper records Databases provided to you through a Client Search System We can provide to you on: CD DVD Flash Drive External Hard Drive

Increased Productivity Secure Scan eliminates the time-consuming and error-prone consequences of handling paper documents and storing digital files in personal folders or shared network drives Secure Scan offers: Power to designate how you want your documents indexed The ability to set the guidelines for the final outcome of your database What type of index fields you require Would you like lookup tables Whether you need Optical Character Recognition applied

When you contract with Marimor Industries, Inc., you: Protect your customers, your employees, and your business Gain a partner to guide, direct, and work steadily for you Eliminate paper, save office space, and reduce file retrieval time Reduce the cost of handling, storing and duplicating paper documents Reduce the time employees spend looking for information Strengthen your disaster recovery plan Provide employment opportunities to people with disabilities

Return on Investment One Large Banker Box equals approximately 5,500 documents Time Management experts estimate 20%-30% time savings from finding/retrieving documents. In our example we will assume 10 employees work filing/retrieving documents for approximately $21,000/year each on 100 Banker Boxes. Company Cost for your employees: 10 employees x $21,000/year x 20% of time = $42,000/yr. Secure Scan Costs: 100 Banker Boxes x 5,500 documents x $0.07/doc = $38,500 Therefore ROI = 336 Days (less than one year) with annual savings thereafter of $42,000/yr.

What materials should be scanned? Personnel Files Contracts Invoices Obsolete Records Obsolete Contracts Meeting Minutes Billing/Sales Information Customer Information Patient Information Payroll Information AND

Now You Know 90% of corporate memory exists on paper Of all the pages that get handled each day in the average office, 90% are merely shuffled The average document gets copied 19 times Companies spend $20 in labor to file a document $120 in labor to find a misfiled document $220 in labor to reproduce a lost document 7.5% of all documents get lost 3% of the remainder get misfiled Professionals spend 5-15% of their time reading information, but up to 50% looking for it There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year * Source: Coopers & Lybrand

Marimor Industries, Inc. offers: Exceptional scanned image quality Accurate indexing Document conversion Secure storage Competitive pricing

Question/Inquiries Contact: 419-221-1226 ext. 3242 Or email:theminger@acbdd.org