AB 86: Adult Education Consortia Planning Webinar Series

CoE Cover Sheet 100% Participation 2 Regions Combined Fiscal Agents – 55 Community College Districts (CCDs) – 15 School Districts (SDs) Members – 267 SDs – 72 CCDs 2/21/2014

Key Dates 2/14/14 – Notification of Intent to Award 2/24/14 – Due: Intent-to-Participate Member Forms, Project Management Plan, Preliminary Budget Summary 3/4/14 - Approval by Board of Governors 3/5/14 – Performance Period Begins 2/21/2014

Supporting Documents Due Intent-to-Participate Member Signature Forms – One from Each Member District – Signatures of CEO, Superintendent, or Designee – Preliminary Budget Summary – and US Mail – 1 signed copy – Mail 4 signed copies Project Management Plan - – maximum 8 page narrative 2/21/2014

Project Management Plan Due February 24, Narrative – 8 page maximum – Organizational Structure – Shared Leadership Strategies – Project Planning Roles and Responsibilities – Communication 2/21/2014

Reports to the Legislature March 2014 – Status of funding and grants – Identification of consortia members March 2015 – Regional Comprehensive Plans – Conclusions – Recommendations 2/21/2014

What We Hear from the Field For many, a smooth process thus far. For some, there are challenges. Questions from the field: – Roles and responsibilities Fiscal Agent Facilitator Third Party contractors, vendors – Logistics 2/21/2014

Role of Fiscal Agent Banker Provides fiscal oversight Third-party contracting or sub-contracting – Obtains permission from CCCCO Who, what, where, when, why – Follows local district guidelines Legal relationship with CCCCO Fiscal Agent distributes funds based upon the consortia leadership 2/21/2014

A Need for Resources Regional Data – Webinar on Sample MOUs Best Practices Website Remodel Information about K-12 and CC Systems 2/21/2014

Certification of Interest and Qualifications in Administering the AB 86 Adult Education Coordination and Technical Assistance Grant Qualifications (Due March 6, 2014) Please attach a summary of the administrative qualifications and experience of your district in each of the following areas: 1. Service as a fiscal agent and/or fiscal management of contracts for projects of this scope; 2. A) Management and payment of subcontracts for projects; B) Please describe your process for administering contracts with multiple project stakeholders; 3. Rapid start up and implementation of fiscal agent process. 2/21/2014

Questions and Recommendations Share the good work that you are doing by being a webinar presenter – Contact the Work Group at 2/21/2014