BRIEFING ON SISTEM e-EMPLOYEE PERFORMANCE (PDA MODULE)

SISTEM e-EMPLOYEE PERFORMANCE IS NOW OPEN TO ALL STAFF TO KEY IN ACHIEVEMENT FOR PDA 2010

To Prepare Your PDA Document: Please access the e-Employee Performance System at Using Internet Explorer 7.0 and above

Log in to the system using your UserID and password (the same UserID & password used when creating your SKT)

Screen will display your particulars  Click Create/Submit PDA Tab  Then, Click Create Document SALINA BINTI ALI G20 EXECUTIVE Once you login, screen will display your particulars  Click Create/Submit PDA Tab  Then Click Create Document

SALINA BINTI ALI Upload Documents Screen will display 4 Tabs: (click Tab to move from one to another)  Personal Particulars  KPI Performance Appraisal  Innovation/Contribution Appraisal  Upload Documents

STEPS To key-in Actual achievement at KPI Performance Appraisal Tab

Upload Documents To key-in Actual achievement at KPI Performance Appraisal Tab: a. Click KPI Performance Appraisal Tab b. Click respective BScoreCard Tab (Financial, Customer, Internal Process or Learning & Growth) c. Click Achievement for Other Objective

List of objectives will be displayed on the screen d. Choose the Objective where you need to key in achievement, then click Proceed

Screen will display keytasks listed under the chosen objective e. Click Edit button at respective keytasks to add achievement and remark

Upload Documents f.Key in Achievement & Remark in the field provided g.Then click Update at every achievement & remark to save the data h.Repeat steps b to g until achievement of all keytasks have been completed

STEPS To key-in Additional Actual Task (Key Tasks not in current SKT):

Upload Documents To add Additional Actual Task (Key Tasks not in current SKT): a.Click respective BScoreCard Tab (Financial, Customer, Internal Process or Learning & Growth) b. Click Add Additional Actual Task

Upload Documents c. Key In Key Tasks, Target (in RM, % or Quantity), Achievement & Weightage d. Then click Save KeyTask to save the data e. Repeat steps a to d until all addititional keytasks have been completed

STEPS To key-in Innovation/Contribution Appraisal

Upload Documents To add Innovation/Contribution Appraisal): a. Click Innovation/Contribution Appraisal Tab b. Key in Activities (with brief description of innovation/contribution) c. Choose Level of Achievement (Section, Department, Division, SIRIM Berhad, National or International Level) d. Then click Save to save the data e. Repeat steps b to d until all innovation/contribution have been completed

Upload Documents

STEPS To Edit Incomplete & Submit Completed Document

SALINA BINTI ALI Upload Documents To Edit Incomplete PDA Document: a. Go to and log in as usualhttp://eperformance.sirim.my b. Click Create/Submit PDA Tab c. Click KPI Performance Appraisal tab d. Click the Add/Edit KPI Achievement button at the KPI listed To Add/Edit KPI Achievement: a. Click button Edit To Submit Completed PDA: a. Click button Preview/Submit

SALINA BINTI ALI After clicking Preview/Submit Screen will display whole PDA Document: From personal biodata, position and training data

d. Then click Submit button to submit the completed PDA Document to Superior for Appraisal 100 Right down to your last keytasks. At the end of the document you will see the grand total of your KPI Weightage. Submit button is at the bottom of the document for you to click if you want to Submit your PDA Document to your superior.

SALINA BINTI ALI AFTER CLICKING THE SUBMIT BUTTON YOUR PDA IS READY TO BE APPRAISED/EVALUATED BY YOUR 1 ST APPRAISER

Input PDA st Appraiser Divisional Normalisation 2 nd Appraiser Direct Line Superior Group HR Department Responsibility/Action by Discussion/Interview With Appraisee Feedback from Appraisee All Staff All Head All Head/Staff All Staff All SGM/GM VP/President

PELAN PELAKSANAAN e-EMPLOYEE PERFORMANCE BAGI PDA 2010 PERKARAJANFEBMACAPRMEIJUNJULAI Tarikh Akhir Semua SKT perlu diluluskan 13 januari Jan. Taklimat PDA Online kepada anggota kerja mengikut Bahagian mulai 14, 17, 18 & 19 Januari 2011 Penyediaan Dokumen PDA anggota kerja ke dalam Sistem e- Performance mulai 14 Januari hingga 10 Februari Feb. Anggota kerja menghantar dokumen PDA kepada Penilai Pertama mulai 1 hingga 10 Februari. Tarikh Akhir Penghantaran kepada Penilai Pertama pada 11 Februari Feb. Temuduga dan Penilaian Online oleh Penilai Pertama dan Penghantaran Dokumen kepada Penilai Semula mulai 14 Februari hingga 10 Mac Tarikh Akhir Penghantaran kepada Penilai Semula pada 11 Mac Mac Penilaian Online oleh Penilai Semula dan Penghantaran secara Online kepada Direct Line Superior/SGM/VP mulai 12 hingga 22 Mac Tarikh Akhir Penghantaran kepada 23 Mac Mac Normalisation peringkat Bahagian dan penghantaran Online kepada Jabatan Sumber Manusia Kumpulan mulai 24 Mac hingga 31 Mac Tarikh Akhir Penghantaran pada 1 April April Penganalisaan dan Pengesyoran PDA 2010 dibawa ke Mesyuarat Jawatankuasa Pengurusan pada 8 April Apr Pengesyoran PDA 2010 dibawa ke Mesyuarat Lembaga Pengarah pada 21 April Apr

REFRESHER ON AMENDMENTS OF PDA 2010

AMENDMENT A: AMENDMENTS TO APPRAISAL COMPONENT Components of Appraisal BEFORE KPI 80% PERSONAL ATTRIBUTES 10% - GM 15% - Exec/ Non-Exec SOCIAL CONTRIBUTION 10% - GM 5% - Exec/ Non-Exec PERFORMANCE RATING + + AFTER Components of Appraisal PERFORMANCE RATING STAFF DEVELOPMENT KPI 85% SHARED VALUES 10% INNOVATION & CONTRIBUTION 5% SANCTION : DISCIPLINARY ACTION/ REPRIMAND + + COMPETENCIES

AMENDMENT B: SHARED VALUES AND COMPETENCIES  SHARED VALUES SHARED VALUES GENERIC Respect & Trust Dedicated to Customer Integrity Committed to Excellence Teamwork Respect & Trust Dedicated to Customer Integrity Committed to Excellence Teamwork COMPETENCY  Awareness  Basic  Intermediate  Advanced  Mastery FUNCTIONAL Head & Above Executive level Non Executive Skill and Competency Development Programme  COMPETENCIES 5 COMPETENCY LEVEL

AMENDMENT C: INCORPORATION OF DISCIPLINARY ACTION / REPRIMANDS 1. DISCIPLINARY ACTION 2. REPRIMAND (AUDIT FINDINGS/REMARKS & COMMENT) Highlight appraisee’s non compliance as per Internal Processes and Procedures DISCIPLINARY ACTION AND NON-COMPLIANCE TO INTERNAL PROCESS AND PROCEDURES WILL AFFECT STAFF’S FINAL PDA RESULTS Additional Column introduced i.e.: “sanction”

BEFOREAFTER Ratin g %DescriptionRatin g %Description 1120 & above Outstanding Performance 5120 & above Outstanding Exceed Requirement Exceeds Requirement 3A Meet requirement, occasionally exceeds requirement 380 – 109Meets Requirement 3B Meet Requirement at all times Below Requirement 3C Meet Requirement, occasionally under requirement 160 & below Far Below Requirement Below Requirement 549 & below Far Below Requirement AMENDMENT D: AMENDMENTS IN PERFORMANCE RATING

MERITINCRE MENT PROMO -TION BONU S STAFF DEVELO P-MENT KPI PDA RATING ✓✓✓✓ SHARED VALUES ✓✓✓✓✓ INNOVATION & CONTRI- BUTION ✓✓✓✓ COMPETENCY ✓✓ AMENDMENT E: PERFORMANCE- LINKED REWARDS REWARD APPRAISAL COMPONENT

Further Reference on PDA Online: (Please call or ): Ani Alang Salwa A. Karim – 6740Nur Amalina –