Presiding Officer... ensures everything is ready for the meeting. calls the meeting to order on time! sets the tone for the meeting using warmth, enthusiasm, and humor. makes concluding remarks and adjourns meeting. Toastmaster... is the spotlight of the meeting by acting as host and conducting the entire program. must be prepared by knowing the agenda and functionary responsibilities. introduces the functionaries and speakers, presents the awards, then returns control to the Presiding Officer. Jokemaster... provides a joke or thought for the day appropriate for the occasion and a professional audience. General Evaluator... introduces the evaluators. calls for disqualification from the Timer. calls for votes for Best Evaluator, evaluates the overall meeting pointing out opportunities for improvement in functions and protocol. calls for report from the Grammarian. Vote Counter... counts and tallies the votes for Best Table Topics Speaker, Evaluator, and Speaker. Also tallies any elections and points of business. The Vote Counter does not vote unless there is a tie.

“Ah” Counter... counts and tabulates the “ahs”, connecting ands, sos or pauses Toastmasters use when speaking. Bells may be used to alert usage, except during formal speeches. at the end of the meeting the “Wizard of Ahs” designation will be announced. (You don’t really want this one!) Evaluator... gives an oral and written evaluation of the speaker’s performance ensuring the objectives were met at the level given utilizing the Evaluator’s form in the manual as a guide. points out the Speaker’s strengths and offers ways to improve. fills out the Evaluator’s form in the manual and gets the VP of Education’s signature for the manual, then returns the manual back to the Speaker. Timer... is responsible for making sure the meeting starts and adjourns on time and times the speakers for Table Topics, speeches and evaluations. Any speaker who exceeds the allotted times is disqualified from awards. the Timer also reports any disqualifications to the Toastmaster, Table Topics Master and General Evaluator during the meeting. Time Table Green Yellow Red Table Topics 1:0 1:30 2:0 Most speeches 5:0 6:00 7:0 Evaluations 2:0 2:30 3:0 Grammarian/Wordmaster... presents the “Word of the Day” (WOD) pertinent to the theme. It should be defined, used in a sentence, posted, and emphasized that everyone who has the opportunity to speak should use the WOD, especially in Table Topics. They must use the WOD to qualify for Table Topics winner. keeps a record of those who use the WOD to report at the end of Table Topics. keeps a record and reports grammatical errors. By Julie Schreul, DTM 2/2000 Revised 7/2008 Table Topics Master... leads the liveliest part of the meeting. This 1-2 minute exercise in extemporaneous (off the cuff) speaking is preferably performed by non-funtionary attendees so everyone has a chance to speak. After the topic or question has been presented to the club, the name of the participant is announced. The “Word of the Day” must be used to qualify for winner of the day. Visitors should be asked to participate after they have seen a few examples.