Engineering H193 - Team Project Spring Quarter 2003 P. 1 Progress Reports Week 4 Day 1

Engineering H193 - Team Project Spring Quarter 2003 P. 2 Progress Reports REMEMBER: You are writing the report for the reader WHAT THE SPONSOR WANTS TO KNOW ABOUT YOUR PROJECT –Done right –On schedule –Within budget

Engineering H193 - Team Project Spring Quarter 2003 P. 3 Project Progress Report Purpose –Inform Clients (faculty in this case) on Project progress –Provide record of work done for billing purposes Things to remember –No surprises –Clear and Concise Approximately 4-6 pages - Use Word Processor, CADD, Spreadsheet, etc. Not hand written

Engineering H193 - Team Project Spring Quarter 2003 P. 4 Progress Report (cont.) Written Report –What has been accomplished –Reference Team Decisions –Reference Design Schedule - Ahead, Behind? Use your schedule and highlight tasks done –Reference Sketches/Drawings (copies) attached –Reference Budget Page (copies) attached –Future Plans

Engineering H193 - Team Project Spring Quarter 2003 P. 5 What to Include in a Progress Report Cover Page –Title –Team Number/Name and Members (seat nos.) Have you established a team name? –Date and Instructor –Do it once and keep the template (If you have not yet created a cover page.)

Engineering H193 - Team Project Spring Quarter 2003 P. 6 What to Include in a Progress Report Opening Paragraph –Name of Project –Who’s doing it –Reporting period Executive summary (optional on short reports)

Engineering H193 - Team Project Spring Quarter 2003 P. 7 What to Include in a Progress Report Main Body –Outline what has been done –Demonstrate quality of project –Say what has been considered –Explain decisions –Discuss problems and solutions Schedule (Modify design schedule - attach copy) –Can list what tasks are complete –Better to include schedule with tasks highlighted

Engineering H193 - Team Project Spring Quarter 2003 P. 8 What to Include in a Progress Report Budget (Make a budget page and attach copy) –Planned - use estimates for items, contingencies –Spent to date Future plans –What is to be done in next reporting period - nominally next two weeks

Engineering H193 - Team Project Spring Quarter 2003 P. 9 Practical Hints for Dealing with Sponsors Never mislead a sponsor Never let a sponsor get bad news about your project from someone else If progress report contains bad news, tell sponsor about it before sending progress report No surprises for sponsor Make sponsor look good - particularly to his/her supervisor

Engineering H193 - Team Project Spring Quarter 2003 P. 10 Assignment Work on progress report – Due Friday April 25 th Continue with your chassis (chassis w/ wheels under power to go up the ramp due on Friday) Wednesday's lecture will be Final Report Special Lecture on Wednesday –Tips and Hints for writing robot control code