Regeane Villarson, MBA Assistant Manager Office of Research and Sponsored Programs Grants.gov Training Session

Class Outline ORSP Grant Administrators Introduction to Grants.gov Downloading PureEdge (PC not MAC) Finding a grant opportunity on Grants.gov Completing the application Submitting the application Additional Training Help Question and Answers

ORSP Staff Administrators Martin A. Schwarz, Ph.D.– Director Sharon McFarlane – Manager Regeane Villarson, MBA – Assist. Manager Letitia “Lydia” Dean – Program Admin. Valerie Trupp, MBA- Grant/Contract Admin.

ORSP Staff Administrators  Martin A. Schwarz, PhD- Institutional or Signing Official  Sharon McFarlane (2-0281) Biochemistry and Molecular Biology Liver Center Neurosciences Psychiatry Radiology Surgery

ORSP Staff Administrators  Regeane Villarson, MBA (2-8649) Anesthesiology OB/GYN and Women’s Health Orthopaedics Pharmacology & Physiology Preventive Med. & Comm. Health

ORSP Staff Administrators  Letitia “Lydia” Dean (2-0283) Family Medicine Neurological Surgery Ophthalmology Pathology and Lab Medicine

ORSP Staff Administrators  Valerie Trupp, MBA (2-4569) Academic Administration Cell Biology and Molecular Medicine Medicine Pediatrics Physical Medicine and Rehab. Microbiology & Molecular Genetics

What is Grants.gov? A single, unified storefront for all customers of federal funds to electronically find funding opportunities and electronically apply for funds.

First Things First If you have not already done so, please download PureEdge Viewer onto your computer by going to the following

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Registration PIs do not have to register to Grants.gov. The institution, NJMS, is already registered. For NIH grants, you do need an eRA Commons User ID. If you do not know your eRA Commons User Id, please contact your grant administrator in ORSP.

Finding A Grant Opportunity Go to to search and apply.

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This is the grant application. Please save it to your computer or disc.

Note: Go to ORSP Website for for the pre-filled sample SF424(R&R)

SF 424 (R&R) consists of TWO (2) Pages

PRINT THIS PAGE Please refer to it as you complete your SF424(R&R) Note: there are two pages New = New Resubmission= Revision or Amendment Renewal=Competing Continuation Continuation= Progress Report (NOT USED) Revision=Competing Supplement

NOTE: ALL TEXT ATTACHMENTS FOR NIH is in PDF format!!

Note: you will not be able to forward to the next period UNTIL you attach the budget justification

eRA Commons User Goes Here IMPORTANT: You need eRA Commons User Name for NIH Applications!!!

Forms for SF 424 R&R Please go to this website for important forms for your attachments dex.htm

PLEASE PRINT

Your Application is Complete. Now How do You Submit? Now that you have saved your application, checked for errors, and you need to submit….. Get it to ORSP

Getting your Application to ORSP There are three ways of getting your application to ORSP: 1) the PureEdge form to ORSP administrator (file size constraints) 2) Walk it down to MSB C-690 on disc/CD/ or thumb drive 3) Submit the file through the NJMS Intranet All applications must be accompanied by an approved GAFA and completed financial disclosure form (FDF). This process does not eliminate the internal routing process of the university.

Using NJMS Intranet for Submitting your PureEdge File Go to the website

User Name is the same as UMDNJ address Without the extension.

Very helpful to provide the due date here also

What Happens Now? The intranet sends an to the ORSP administrators as well as the PI confirming that your application is ready to be retrieved. Once ORSP reviews and approves the application, the grant administrator, not the PI, submits the application to Grants.gov. That is why it is imperative that you submit the final version of the application to ORSP at least 24 hours prior to the submission deadline. Drafts need to come in at least 5 days prior to the deadline.

Why do we need at least 24 hours? Once the ORSP grant administrator submits to Grants.gov, it can take up to 2 days to get the confirmation that the application has been accepted and validated.

Why do we need at least 24 hours? (continued) For NIH, there is another step!  Once Grants.gov accepts and validates the application, they forward the application to eRA Commons for VERIFICATION.  The PD/PI reviews the image of the grant on eRA Commons and check for errors. The PD/PI has 2 days to correct any errors. After the two days have elapsed, the grant submission is finalized and no electronic changes can be made.

If your NIH Application needs to be Corrected…. If you need to make a correction to your NIH application within the two day verification period, you have to 1) make the correction on your PureEdge form, 2) check off “Changed/Corrected Application” on the SF 424 R&R Face page 3) Submit to ORSP so that your grant administrator resubmits. NOTE: ORSP resubmits not the PI

Please Take Note: For NIH grants, eRA Commons will:  Generate the Table of Contents section  Assemble the grant image  Include headers (PI name) and footers (page numbers) on all pages

Additional Training Resources Additional Helpful Information:  NIH electronic submission website where you can find current info  List of all the validation business rules for eRA Commons can be found here: df df

Additional Training Resources (cont’d) Grants.gov How to complete an Application Package Demo Help Desk (if ORSP staff is not available) eRA Commons website: Phone: NIH Grants Information Phone: Grants.gov (PureEdge issues) website: Phone:

Questions???