June 1, 2015 Environmental, Health and Safety Services Compliance Expectations and University Policy 1005

2 Agenda Health and Safety Policy Emergency Action Planning Self-audits Employee Training and Record Keeping Personal Protective Equipment Designating Responsibilities

3 Agenda

4 Policy 1005: Health and Safety 2. Policy (…) Faculty, staff, students, and other members of the Virginia Tech community must conduct university operations in compliance with applicable federal, state, and local regulations, and EHSS requirements.

5 Policy 1005: Health and Safety Responsible Parties University President Executive Vice President, Provost, Vice Presidents, Vice Provosts and Deans Directors/Department Heads Faculty, Principal Investigators, Supervisors, and Safety Representatives Employees and Students Contractors Human Resources EHSS

6 Directors/Department Heads Implement the policy Designate, as necessary, a safety team Designate safety representatives Direct employees to obtain training Policy 1005: Health and Safety

7 Directors/Department Heads Report accidents; perform investigations Determine that safety needs are met Ensure safety expectations are communicated

8 Policy 1005: Health and Safety Directors/Department Heads Ensure period safety self-audits performed Ensure emergency action plans developed and communicated to all personnel

9 Emergency Action Plans Why? Departments must be prepared to respond effectively to smaller-scale emergencies where immediate action must be taken to protect departmental operations, personnel, and visitors to our campus.

10 Who? Every department For every building the department occupies Emergency Action Plans

11 Emergency Action Plans What? Designated roles Emergency procedures (notification, routes) Assembly locations Special hazards Communicated to everyone

12 What else? Planning for persons with disabilities Training and drills Fill-in-the-blank template Includes information on university alert systems Shelter-in-place, fire, weather and other emergencies Emergency procedures for faculty, lecturers and teaching assistants Emergency Action Plans

13 Reduce Hazards in Worksites Perform periodic self-audits Principal investigators Supervisors Other designated person(s)

14 Reduce Hazard Exposures Assure employees properly trained Mandatory training by EHSS Departmental training Manage training attendance recordkeeping

15 Reduce Hazard Exposures Assure proper use of personal protective equipment PPE Coordinator by department or area or workgroup – PPE hazard assessment

16 Designated Health/Safety Coordinator or Team Why??? Assure employee training, record keeping, self- audits, hazard reporting Devolves to Department Head/Director if not assigned

17 Designated Health/Safety Representatives or Team Who??? Some are self-evident: PI’s, supervisors Teams where collaboration is necessary

18 Need More Information?

June 1, 2015 Environmental, Health and Safety Services