Facilitator: Mrs. Nkeiruka Ojei Microsoft Word Facilitator: Mrs. Nkeiruka Ojei

Table of Content Starting MS Word Window of Ms Word Creating a New Document Navigating through your Document Saving a Document Opening a Document Editing a Document Paragraphing Formatting Bullets and Numbering Creating a Table Printing a Document

Starting Microsoft Office Word 2003. Ms Word is a Microsoft product used for creating different kinds of documents. It is called a word processor. We can create Reports, Memos, Letters / Fax Documents, Publications, Resume, Legal Pleading documents … Click on Start, Point to All Programs, Point to Microsoft Office, Click on Microsoft Office Word 2003.

Window of Ms Word Title Bar Menu Bar Standard Toolbar Formatting Toolbar Ruler Work Area

Creating a New Document New Blank Document Icon Once Ms Word is opened, a new Document is automatically created. You can begin typing your document in the work area. Work Area

Creating a New Document cont. A template can be used to create a document A Template is a pre-designed / formatted document which you can use to create your new document. To use a Blank Document; simply click on the new (document) icon on the standard toolbar.

Navigating through Ms Word You can use your Mouse or Keyboard to navigate through Ms Word. Using the Keyboard Using the Mouse; the scroll buttons on the application window are used.

Saving a Document It is important to save your document in Ms Word. To save your Document; click on File on the Standard toolbar, click on Save, the Save As dialog box appears, type a name for the file, then click on the Save Button. You can also save by click on the Save Icon on the Standard toolbar.

Opening a Document It is important to know how to open your document on the computer in order to edit, print … To open an existing Document; click on File on the Menu bar, click on Open, the Open dialog box appears, search for and select the file you want to open, click on Open Button. You can also use the Open Icon on the Standard toolbar to begin opening your document.

Editing a Document Copying Data Cutting Data Pasting Copied Item Undo an Action Redo an Action

Paragraphing You can change the spacing between the lines or the spacing before or after each paragraph. Change spacing before or after paragraphs Select the paragraphs in which you want to change spacing. On the Format menu, click Paragraph, and then click the Indents and Spacing tab. Under Spacing, enter the spacing you want in the Before or After box.

Paragraphing cont. Change line spacing Select the text you want to change. On the Formatting toolbar, point to Line Spacing , and then do one of the following: To apply a new setting, click the arrow, and then select the number that you want. To apply the most recently used setting, click the button. To set more precise measurements, click the arrow, click More, and then select the options you want under Line Spacing.

Formatting a Document Document appearance can be enhanced by good formatting. Font – is the typeface character and can be changed. You can change the font, font size, font color … To change font: click on Format on the menu bar, click on Font, Font dialog box appears, make all necessary changes like size, color, underline, superscript, subscript etc, then click ok.

Formatting a Document cont. Automatically format as you type On the Tools menu, click AutoCorrect Options, and then click the AutoFormat As You Type tab. Select or clear the options you want. Automatically format after you type On the Format menu, click AutoFormat. To choose which types of automatic changes Microsoft Word makes, click Options, select or clear the options you want, and then click OK. Click a document type to apply the most appropriate formatting. Do one of the following: To have Word automatically format the document, click AutoFormat now. To review and accept or reject each change, click AutoFormat and review each change.

Bullets and Numbering When listing in your document, it may be required to have the items in a particular order – Numbering should be used i.e. Numbering is used for ordered listing Bullets are used for unordered listing To create Bullets or Numbering; you can use the formatting toolbar by clicking on the Numbering Icon – for numbering or the Bullets Icon - for non ordered listing (this can be applied on existing text also)

Bullets and Numbering cont. Create bulleted and numbered lists as you type Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACEBAR or TAB. Type any text you want. Press ENTER to add the next list item. Word automatically inserts the next number or bullet. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or number in the list.

Creating a Table Create a table Microsoft Word offers a number of ways to make a table. The best way depends on how you like to work, and on how simple or complex the table needs to be. Click where you want to create a table. Click Insert Table on the Standard toolbar. Drag to select the number of rows and columns you want. You can also

Creating a Table Using the Insert Menu Click where you want to create a table. On the Table menu, point to Insert, and then click Table. Under Table size, select the number of columns and rows. Under AutoFit behavior, choose options to adjust table size. To use a built-in table format, click AutoFormat. Select the options you want.

Printing a Document You can print the active document by clicking Print on the Standard toolbar. Print all or part of a single document Print a range of pages On the File menu, click Print. Under Page range, specify the portion of the document you want to print. If you click Pages, you must also enter the page numbers or page ranges you want to include, or both. Then click OK