HOW TO DESIGN A PRESENTATION Adapted from:

-1- A SUCCESSFUL PRESENTATION REQUIRES EXTENSIVE PREPARATION OF CONTENTS... Progress in working out presentation Stages: AnalyseStructureCommunicate Time Content Form Content Form Collect information Carry out interview Analyse results Document Present Convince Discover interrelations Gain insights Work out possible structure

-2- …BUT ANALYSES ARE JUDGED BY THE QUALITY OF THE PRESENTATION Presentation Form Clear Simple Clear Simple Content Message Logic Message Logic Oral presentation Convincing Interactive Convincing Interactive

-3- THE PRESENTATION SHOULD BE SIMPLE AND WELL-STRUCTURED Build up the presentation as a “story“ Reduce information to the essential So-called „backups" can be used as slides to support the core messages if necessary Adjust presentation to listeners Group, structure and summarise information Depict essential facts graphically Uniform structure of all individual slides (e.g. size of title, colour) from 1 st presentation

-4- STORY IS BACKED UP BY ATTENTIVE CONTACT WITH AUDIENCE Some rules of presentation Tell a story Introduction to slide before it is shown Do not tell what is on the slide, but what it means Link slides with your words (esp. if several people are presenting), i. e. think of connections between parts Do not ask too much of addressee First explain slide in an overview, then go into details Graphs: first core message, then "technical" explanation of details (e.g. axes) Talk to listeners … not to projection wall Eye contact is important Positive tone: emphasise what can be learned Pay attention to voice (no piping or whispering voice), stress important points Pay attention to reaction of audience Have they understood? Are they interested? Should I talk faster? Or slower? Involve audience Be prepared to leave out slides if there is a lack of time

-5- IT IS IMPORTANT TO KNOW HOW TO HANDLE SLIDES Do not cover parts of a slide while explaining another part Tip:Use two slides you can put on top of each other Audience should be able to read slides Tip:- do not cover slides - do not explain next to projector but next to projection wall Tip: During the presentation you should always be able to have a look at the current and next slide

-6- IMPORTANT PRINCIPLES FOR BEAMER PRESENTATIONS Source: IRK Team Dr. Allhoff, Dr. Teuchert Perfect knowledge of PowerPoint and technical details Animations should be targeted and used sensibly During the presentation it is useful to already know the next slide Tip: print presentation on handout Find link to next slide Do not look into laptop Go to next slide manually If possible, use wireless mouse Colours should be targeted at a specific aim If possible, use pictures that are built up graphically Use beamer presentations in a targeted way

-7- EVERY SLIDE SHOULD BE SELF-EXPLAINING 1. Slide should have core statement Every slide needs a title Title contains core statement of slide Other content of slide details core statement Core statement of slide is visually emphasised 2. Slide should be easily understandable Label all axes, define measure units if necessary Indicate year of dates Pay attention to consistency of figures, concepts and denominations Explain abbreviations Indicate data sources

-8- BRIEF AND PRECISE PHRASES ARE NOT THAT DIFFICULT TO MAKE UP Wrong Listening and comprehension are going to get better Capacity of the memory is five times higher Speaker appears more professional and convincing More frequently a consensus is reached Sessions take up to 30% less time Wrong Listening and comprehension are going to get better Capacity of the memory is five times higher Speaker appears more professional and convincing More frequently a consensus is reached Sessions take up to 30% less time Right Better comprehension Higher capacity of memory Speaker more convincing Consensus more frequent Sessions 1/3 shorter Right Better comprehension Higher capacity of memory Speaker more convincing Consensus more frequent Sessions 1/3 shorter

-9- QUANTITATIVE INFORMATION SHOULD BE DEPICTED GRAPHICALLY With a touch of creativity you can create countless similar charts Structural comparisonComparison of performance CompositionDistributionTime seriesRanking seriesCorrelation

-10- EVEN QUALITATIVE INFORMATION CAN BE CONVERTED INTO A GRAPH Organisation chart Network chart xxxxxxx xxxxx xxxxxxx xxxxx Evaluation table xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Cobweb model Flow chart Map

-11- COMPLEX PROCESSES ARE BEST BROKEN DOWN INTO INDIVIDUAL STEPS Preparation of application 1 Career planning Labour market Analysis of strengths/ weaknesses Written application Written application 2 Curriculum vitae Letters Other enclosures Application by telephone/ application test Application by telephone/ application test 3 Procedure of phonecalls Presentation of various application tests Tips on how to handle tests Job interview 4 Procedure of interviews Factors for success Frequently asked questions

-12- IN SUMMARY: TEN RULES Slides Simple and comprehensible “And what for?" Title = key to the slide Use pictures Story Has to be tailor-made Clear logic Structure by means of slides that resume Titles themselves need to be able to tell the story If in doubt leave it out Quality Check again and again