Presentation Date: August 15, 2006 Core Application Strategy for the Enterprise (CASE) Project Overview

The University of Texas at Austin Management Responsibilities Guide Presentation Overview  Purpose  Scope  Comparative Analysis  Strategic Planning  Timeline  Q&A Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Purpose  Comparatively analyze UT Austin Administrative IT systems, environment, dependencies, & strengths with major off- the-shelf ERP software packages  Determine if *DEFINE could be used, if desired, as a bridge strategy by UT institutions  Recommend a 5-10 year strategy to optimally posture the university's future administrative systems. Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Scope – Software for these areas:  Student Information Systems  Finance  Purchasing  HR  Payroll  Facilities  Development/Alumni Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Comparative Analysis - Environmental Scan  Vendor ERP Solutions  UT Austin Administrative Systems  Other UT Institutions Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Comparative Analysis - Environmental Scan-Vendors ADVANTIV – DecisionDirector Minimal direct vendor interaction Research other higher ed institutions Interviews (25 to date) Site visits Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Comparative Analysis - Environmental Scan-Vendors Why did they do it? Major Lessons Learned Benefits Pitfalls Reporting Cost Change Management Project Team Core Application Strategy for the Enterprise Shared Services Governance Legislative and audit response Downtime Integration Open Source

The University of Texas at Austin Management Responsibilities Guide Comparative Analysis - Environmental Scan-UT Austin Analysis of software “As Is” Cost Survey Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Comparative Analysis - Environmental Scan – Other UT Interviews Discussion groups Survey Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Strategic Planning Identify, research, discuss alternatives Review of technical landscape including architecture and training Framework defined Core Application Strategy for the Enterprise

The University of Texas at Austin Management Responsibilities Guide Major Milestones: November 21 – Comparative Analysis Report Done December – Draft of 5 – 10 year Strategic Plan Done

The University of Texas at Austin Management Responsibilities Guide Q&A For more information, see website