Electronic Communications Coordinator vTools Regional Meeting April 6 – 9, 2011

Agenda Introduction to vTools vTools Meetings vTools Voting vTools WebInABox vTools Web Conferencing March 25, Regional Technical Activities Committee - Action Plan

vTools Introduction March 25, Regional Technical Activities Committee - Action Plan MissionTeamCommitteeProductsBrand Providing tools to the volunteers and staff who support our members.

The Documentation Site 6/2/20154

Present Portfolio In Production: –Meetings,  Supports new L31 process  100+ sections involved (essentially 100% for L31)  Credit card handling –Credit cards for R1-7 for sections with Concentration Banking –Section subunits can use CC wit section’s concentration banking –WebInABox, File Storage ( for presentation distribution, etc.) –Voting –DimDim (staff, branded) [We have ~7 months to replace] –Blog tool – WordPress (staff, branded) –Survey tool – FluidSurveys (staff, branded) –Documentation: vTools Blog Pilot –Officer Reporting –Student Branch Reporting Recommended Tool –Doodle (just documentation, not branded) 6/2/20155

vTools Meetings ( In production On-line registration Credit card support in production for R1-7 L31 Meeting report (only need to add attendee information, only IEEE Web Account necessary) RSS, iCal, and other feeds of meetings and L31s Calendar support Badge printing, meal tickets Notice of meeting for display on a web site without webmaster involvement Feeds meeting information to myIEEE Other enhancements prototyped

vTools Meetings (Example Web Page) 6/2/20157

vTools Meetings Demo March 25, Regional Technical Activities Committee - Action Plan

vTools Voting ( Electronic Election for local units –In Production –Supported all units for 2010 elections that chose to use it –Can support elections for units other than Sections, Chapters, Affinity Groups

vTools Voting Demo March 25, Regional Technical Activities Committee - Action Plan

vTools WebInABox ( Basic Section web site “WebInABox” –In Production –Wizard-like interface for creation –Data driven –Enable a common look and feel –Calendar for all units  pulls from Meetings tool –Pulls volunteer data from IEEE databases –No webmaster involvement required –Upload and distribute files

vTools WebInABox (What does WebInABox mean?) Web presence is important. Web usage is declining More unit web sites are out of date –WebInABox allows a system that can be neglected 6/2/

vTools WebInABox Demo March 25, Regional Technical Activities Committee - Action Plan

vTools Web Conferencing Service (using DimDim) Web Conferencing service to Geographic Organizational Units for online meetings, webinars, training, demos and presentations. (not an electronic meeting service) The service is available to Geogaphic Organization Units DimDim Enterprise Edition hosted by DimDim Our license allows multiple simultaneous teleconferences with up to 50 attendees Uses a scheduling interface More details available at

Land line number is not toll free, DimDim software allows meetings to be overwritten by other volunteers without warning (same teleconference room only) We created FAQ Blog that goes over: Easy Start and Rules of the Road Ways of making toll free calls using Skype, Google Voice, and DimDim built-in VoIP Where to get help on DimDim Blog is updated as we learn more about what users need A new service vendor will be adopted prior to the end of the IEEE contrac t with DimDim (now owned by Salesforce.Com) vTools Web Conferencing Service (DimDim Challenges and Solutions)

vTools Web Conferencing Service (What does Web Conferencing mean?) It supports unit webinars It supports electronic training sessions It doesn’t support electronic meetings without a conference call It allows recording of meetings for reuse It reduces travel costs It allows people to attend meetings that distance or time may otherwise not allow.

vTools Web Conferencing Service Demo ( March 25, Regional Technical Activities Committee - Action Plan

Electronic Communications Coordinator Questions ? THANKS / Gracias / Muito Obrigado Dick Carrillo Melgarejo March 25, Regional Technical Activities Committee - Action Plan