First Executive Session Fermilab Director’s/DOE Fermi Site Office's Performance Management System Review of the NOvA Project June 19-20, 2007 Frank Gines and Dean Hoffer

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 2 Agenda for Exec Session Charge to Reviewers DOE O 413.3A and DOE M ANSI/EIA-748-A (32 Criteria) Review Agenda Assignments –Technical Reviewer Assignments –Breakout Groupings Reporting Out Structure –Findings, Comments, and Recommendations Discussion

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 3 Charge

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 4 Charge (continued)

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 5 DOE Order and Manual DOE O 413.3A –Table 2 (page 13) –Section 5.k.(3) (page 26) –Attachment 2 “Contractor Requirements Document” DOE M –Chapter 12 “Earned Value Management”

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 6 DOE O 413.3A (approved ) Employ an Earned Value Management System that is compliant with ANSI/EIA-748-A-1998 for projects with a Total Project Cost or Environmental Management Total Project Cost greater than or equal to $20M. Projects having a Total Project Cost or Environmental Management Total Project Cost between $20M and $50M must have an Earned Value Management System that is self certified by the contractor as ANSI/EIA-748-A-1998 compliant. Projects having a Total Project Cost or Environmental Management Total Project Cost greater than or equal to $50M require an ANSI/EIA-748-A-1998 compliant system certified by the Office of Engineering and Construction Management. For projects not required to utilize an Earned Value Management System (e.g., firm fixed-price contract projects), an alternative performance management system must be described in the Project Execution Plan System to implement no later than CD-2.

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 7 ANSI/EIA (32 Criteria) Organization (5) Planning,Scheduling and Budgeting (10) Accounting Considerations (6) Analysis and Management Reports (6) Revisions and Data Maintenance (5)

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 8 Agenda

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 9 Agenda (continued)

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 10 Agenda (continued)

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 11 Reviewer Assignments

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 12 Reviewer Assignments (continued)

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 13 Reviewer Assignments for Breakouts

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 14 Reporting Structure Review findings, comments, recommendations and answers to charge questions should be presented in writing at a closeout with the NOvA Collaboration, DOE Fermi Site Office and Fermilab management.

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 15 Findings, Comments, and Recommendations Findings Comments Recommendations Findings are statements of fact that summarize noteworthy information presented during the review. Comments are judgment statements about the facts presented during the review. The reviewers' comments are based on their experiences and expertise. The comments are to be evaluated by the project team and actions taken as deemed appropriate. Recommendations are statements of actions that should be addressed by the project team. A response to the recommendation is expected and that the actions taken would be reported on during future reviews.

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 16 Examples of Findings, Comments, and Recommendations [NOvA CD-1 Director’s Fermilab]

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 17 Examples of Findings, Comments, and Recommendations (continued) [NOvA CD-1 Director’s Fermilab]

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 18 Reviewer Write-ups Write-up template is posted on Director’s Review Webpage. OvA/DirRev/2007/06_19/CloseoutPresentationsN OvA doc OvA/DirRev/2007/06_19/CloseoutPresentationsN OvA doc Write-ups are to be sent to Marilyn Smith at prior to 10:00 AM on Wednesday, June 20 for the Closeout Dry Run A final report will be issued within 2 weeks after the closeout.

19-Jun-07Fermilab Director's/DOE FSO's PMS Review of the NOvA Project 19 Discussion Questions and Answers